Grant Management Handbook
Forms |
Tools | Best
Practices References / Resources | State
or Federal Grant Resources
This handbook includes a list of resources for grantees to facilitate
sharing of best practices among grantees in managing their grants.
The Grant Management Handbook assists grantees in identifying areas
of grant contract noncompliance so that remedies can be developed.
It includes examples of forms and procedures that can be utilized
to facilitate remediation efforts where needed. As these are best
practices and not specific mandates, the examples can provide guidance
or assistance that can be tailored to local needs, and also reflect
cost benefit considerations related to implementation.
Forms:
CIPA
Certification [.doc]
This Internet Safety Certification is to be used by applicants to
any federally funded Texas State Library & Archives Commission
grant program. Grantees need to complete the federal and state fiscal
year information on the form and select one option for compliance.
This form is the same one used in the Grants Management System.
TSLAC
Grant Forms
List of TSLAC
grant report forms.
Tools:
Grant
Checklist
Contact the administrator for your grant program for the grant checklist
for your grant. This checklist must be completed to satisfy the
Reporting Requirements (Section VII) of the grant contract for the
Grant Checklist Report form requirement. This checklist highlights
your responsibilities as a grantee but completing it does not guarantee
compliance with all state and federal regulations. It must be submitted
by October 31st after the close of your grant period.
Control
Self Assessment Tool [.xls]
For local use. Worksheet for determining status of processes and
controls.
Performance
Measures Controls [.xls]
Worksheet for determining what controls are in place currently.
Performance
Measure Review Form [.xls]
Form reflects best practices used in providing internal control
in recording and submitting LBB Performance Measures. (Use if no
local option exists.)
Inventory Summary
[.xls]
Form can be used to track the value of fixed assets or inventory.
(Use if no local option exists.)
Reconciling Inventory
[.xls]
Form to be used to assist in reconciling physical inventory and
equipment lists. (Use if no local option exists.)
Best Practices References
/ Resources:
UGMS
Link to Uniform Grant Management Standards
Internal Controls
Explanation of basic concepts of internal control for grantee reference
UGMS - Audit Findings
Explanation and reference of UGMS materials related to handling
the submission of audit findings
UGMS - Equipment Criteria
Explanation of how to track capital assets and maintain related
records in accordance with TSLAC grant requirements
Performance
Measures Overview
Explanation of basic concepts for internal control for Legislative
budget Board (LBB) performance measures.
State or Federal
Grant Resources:
Texas
Office of the Governor
The State Grants Team provides technical assistance, statewide grants
training and federal liaison services to Texas state agencies, all
subdivisions of government, and nonprofit organizations. The Team’s
legislative mandate also requires management of the Texas Review
and Comment System (TRACS) and administration of the Uniform Grants
Management Standards.
Federal
Office of Management and Budget
Includes federal grant information and forms.
Controlled
Property Class Codes
Explanation of the various controlled property class codes from
the Comptroller of Public Accounts.
State
Property Accounting Guide (takes you to CPA website)
Detailed explanation of property accounting procedures and rules
from the Comptroller of Public Accounts.
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