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Missing List: Materials Missing from the
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In 1991 James Grizzard, a collector of Texana, provided funding for an inventory of the Republic-era holdings of the Texas State Library and Archives Commission (TSLAC). The State Library was to review all existing accession or transfer records to create a listing of historic documents known to be in its holdings, then review its records to find out which of these Republic-era documents were missing and create a Missing List for general distribution. During recent years the original list was revised to include more detailed information about the Republic-era items and expanded to include post-Republic documents known to be missing. This list is published to create a greater public awareness, should any of these records be offered for sale. Please note: the presence of documents on this list does not mean that the items have been stolen, merely that they are missing from our holdings. In an effort to make the list as complete and helpful as possible, a great deal of information has been provided. Unfortunately, this also can make the listing difficult to read and we have provided a detailed explanation. Any questions and concerns are always welcome. You may contact the Texas State Archives via e-mail or at 512-463-5480. If you determine you have, or think you may have documents that appear on the missing list, please contact Laura Saegert, Appraisal Archivist, via e-mail or at 512-463-5467. The list includes the fields outlined below. The data provided
in each of the fields is based on information found in the accession
record.
Item descriptions were taken from a variety of accession documents including the Secretary of State transfer documents (kept for groups of records inventoried by the State Library in 1904 and 1905), the Register of Historical Documents (maintained by the Department of Insurance, Statistics and History from 1877-1921), and Calendar cards for various series of documents (created under the direction of E. W. Winkler beginning in 1903). Unless otherwise noted, the description from the original accession record is used. When the text comes from calendar cards, the notation "CARD:" precedes the information. Accession documents list the date, the names of the writer and
the recipient, in some cases a very short synopsis of the document's
content, and the "Old File Box Number" imposed by the
Secretary of State's Office on certain of its archives before their
transfer to the Commissioner of Agriculture, Insurance, Statistics
and History. This "file box" number was endorsed on the
back of the document, usually in this manner: In the "Old File Number/Source" field, if a Secretary of State file number is included in the transmittal information, it is transcribed as a regular 4-digit number. This 4-digit number is enclosed in brackets when the document has an Old File Number recorded on the calendar card created by the State Library, but not on its Secretary of State transmittal form. Where a document is listed either on a transmittal form or a calendar card, but no file number is included in the listing that is indicated by empty brackets. If the missing document is listed only in the Register of Historical Documents, the document number is followed by an "r." For example, 5112r is part of the W. D. Miller papers with accession information found only in the Register. When a missing document is described originally on a transfer record,
the number assigned to the accession itself is noted in the "Accession
Number" field. The number consists of a date/sequence number.series
number; for example, 1905/4 indicates the fourth accession received
in 1905. Some series are assigned subgroup numbers; for example
1904/1.2. The following list indicates the groups of correspondence
that were transferred to the Commissioner of Agriculture, Insurance,
Statistics and History from the Secretary of State's Office in 1904
and 1905 and the accession numbers assigned: When the missing document is described only on a calendar card, the card series is noted in quotation marks as the source; for example, "Army" or "Comptroller." Please click to view the Missing
List. The Web page may be searched using the Find feature of
your browser. The list may also be downloaded in a .xls
format. |
 
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