Agency: Secretary of State, Business and Public Filings Division,
Texas Register Section
Obsolete record series? No
Ongoing record series? Yes
Archival holdings: None
Description:
These records consist of routine correspondence between state
agency staff and the staff of the Texas Register. The kinds
of issues dealt with in this correspondence fall mainly into
three categories: changes in agency liaisons and certifying
officials authorized to submit items for publication in the
Texas Register; notices of rejected submissions being returned
to the originating agency, with an explanation for the rejection;
and notices of corrections of error. The 10 cubic ft. that were
submitted for our archival review date 1990-1999.
Purpose:
This correspondence is created and maintained in order to document
who is authorized in each agency to submit publications to the
Texas Register, which submissions have been rejected and why,
and what actions were taken to correct errors in publication.
Agency Program:
Established by the Texas Legislature in 1975, the Texas Register
serves as the journal of state agency rulemaking for Texas.
Information published in the Texas Register includes proposed,
adopted, withdrawn and emergency rule actions, notices of state
agency review of agency rules, open meeting notices, governor's
appointments, attorney general opinions, and miscellaneous documents
such as requests for proposals. These rulemaking actions are
codified into the Texas Administrative Code, also maintained
by the Office of the Secretary of State.
Arrangement: Alphabetical by name of state agency, and therein
chronological.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for, or an aid to access?
None.
Gaps? None Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information
Services Division of the Library and Archives Commission were
checked for the Secretary of State, and none were found for
this series or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Correspondence--Administrative
Series item number: 1.1.007
Agency item number: 50.00 TEXREG
Archival code: R
Retention: 3
Appraisal Decision:
This correspondence between state agencies and the staff of
the Texas Register is of the most routine kind. Although certainly
vital to the functions of the Texas Register section (and so
marked on the agency records retention schedule), is clearly
has no enduring value. Once personnel changes have been noted
and recorded, once submissions have been rejected and returned
to the originating agency, and once publication errors have
been corrected, these records serve no purpose past the 3-year
retention period. Therefore they are not archival. The agency's
Records Management Officer should change the archival code from
"R" to "E," and place a note in the Remarks column: "Archival
review code of "R" changed to "E" (exempt) subsequent to appraisal
by Archives and Information Services Division, Texas State Library
and Archives Commission, August 27, 2007."
