Agency contact:
This agency contact information was current at the time of the report but may have changed in the interim. Please call (512-463-5455) for current contact information of the agency's records manager or records liaison for these records.
Jennifer Tester
Records Administrator
State Preservation Board
Sam Houston Bldg., RM 950
Austin, TX 78701
Danielle Bordeau (former RA)
State Preservation Board
Capitol Complex Visitors Center
Austin, TX 78701
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
A Permanent Advisory Committee was created to assist the Board.
It was composed of the Executive Director of the Historical Commission,
Chairman of the Antiquities Committee, Director of the Library
and Archives Commission, Director of the Commission on the Arts,
and three citizens, one each appointed by the Governor, Lieutenant
Governor, and Speaker of the House. The Committee assisted in
the development of the annual budget and work plan, the master
plan, and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
The agency is headed by an executive director and consists of
six divisions: Administrative, Finance, Design, Curatorial, Construction,
and Visitors Center staff.
Vernon's Ann. Civ. St., Article 443.
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I was assigned to review the records of this agency in March
1996. I have reviewed the agency history in the Guide to Texas
State Agencies (1993, 8th edition; 1990, 6th edition); Vernon's
Ann. Civ. St., Article 443; 13 Texas Administrative Code, Part
VII; several reports produced by the State Preservation Board--Annual
report for FY 94, Request for Legislative Appropriations for FY
1996/97, and the Strategic plan for 1995-1998; and the Sunset
Commission report on the agency, 1994. I have reviewed the records
retention schedule of the State Preservation Board and the records
of the Board already housed in the Archives and Information Services
Division.
On the current schedule of the Board there are 55 series designated
as archival ('A' code), and 105 series designated for archival
review ('R' code). There are also three series of possible archival
value having series item numbers which require an archival review,
but do not have an 'R' code on the schedule. Another series, Strategic
plans, should be coded as archival on the retention schedule.
I prepared a list of questions concerning series on the retention
schedule with archival codes of "R" or "A"
and mailed these along with our letter of introduction to the
Executive Director and the records administrator (RA). On Wednesday,
May 15, 1996, I met with the Preservation Board RA, Danielle Bordeau,
the assistant director, Charlynn Doering, and a staff member from
the Capitol Complex Visitor's Center, Serena Williams; and Sara
Mitchell, the Records Consultant for this agency; to ask questions
about specific records series and answer questions about the appraisal
process. I went over the questions I had prepared regarding the
"A" and "R" series, and was able to gather
much of the information I needed for preparing this report. It
was determined at the meeting that many of the series on the schedule
for administrative correspondence were actually individual files
which can be grouped into one series of administrative correspondence.
It was also determined that several series have been combined
with other series, and several series have incorrect records series
item numbers. Once they were correctly coded, these series were
determined to be non-archival. These items will be discussed in
the Project Outcome section of this report.
Danielle Bourdeau, the agency RA, merged a number of series
together and printed out a new draft retention schedule. This
is not an official revision, but does illustrate the likely changes
which will take place following the completion of my report.
Ms. Bourdeau and I discussed transferring the project files
for the General Land Office building, series 2.0 on the Board's
retention schedule, during the summer to the Archives and Information
Services Division of the Library and Archives Commission, since
that project had been completed. The retention schedule contains
a note, listed as Note 2 in the remarks column, for both series
of project files, the curator's files, and several other series,
which states "Per TX Government Code 443.007(a)(7), original
documents will be transferred to the Texas State Archives with
the SPB maintaining copies until the agency ceases to exist."
Ms. Bourdeau informed me in a memorandum dated June 16, 1996,
"The leadership of the agency interprets our statute to read
that the project files must remain with our agency until the agency
ceases to exist, at which point the archives will maintain the
files." In the opinion of the State Archivist, Chris LaPlante,
the retention of the project files, which are archival records,
by the State Preservation Board is acceptable at this time. If
the Board decides to transfer the records to the Archives and
Information Services Division while the agency is still in existence,
we will gladly take custody of them. Otherwise, the files will
be transferred to the Archives and Information Services Division
of the Library and Archives Commission when the Board ceases to
exist.
I made several follow-up calls after the initial meeting to
get enough information to complete the appraisal report. Just
recently, Ms. Bourdeau is no longer serving as the records administrator.
The new RA is Jennifer Tester.
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Archival Holdings
State Preservation Board minutes and agenda, March, August,
1995; February 1996, fractional.
This is part of series 3.14, State Preservation Board and Permanent
Advisory Committee minutes and agenda.
Permanent Advisory Committee minutes and agenda, March and
August 1995, fractional.
This is part of series 3.14, State Preservation Board and Permanent
Advisory Committee minutes and agenda.
Capitol preservation and extension project files.
Two subseries, which are part of series 1.0, Capitol Preservation
and Extension project files.
Architectural project manuals, 1989-1992, 5.25 cubic feet.
These are design briefs and project manuals prepared for
the Capitol restoration and extension projects.
Master plan for the Texas Capitol, 1989, .25 cubic feet.
This plan discusses the history of the Capitol, modifications
over the years, and current conditions. It discusses contemporary
needs and proposes a plan for the preservation of the Capitol
and an underground extension. It also includes design concepts
for the Capitol Complex, focusing on development to the north
of the Capitol. It is illustrated with plans and drawings and
provides projected costs.
General Land Office Building Restoration Project Files.
Two subseries, which are part of series 2.0, General Land Office
Building Restoration project files.
Architectural project manuals, 1989-1990, .75 cubic feet.
These are design briefs and project manuals prepared for the
General Land Office restoration project.
Master plan, General Land Office Building, 1989, fractional.
This plan contains a history of the building, modifications
over the years, and current conditions. It discusses contemporary
needs and proposes a plan for the restoration of the building.
It is illustrated with plans and drawings and provides projected
costs.
Grounds project files.
From series 16, Grounds project files.
Master plan, Historic grounds of the Texas Capitol, 1995,
fractional.
The plan contains a report on the evolution and history
of the grounds and on their present condition. It proposes a
plan for the restoration of the grounds to the period of 1888-1915,
while balancing the historic landscape with functional and operational
concerns. It is illustrated with plans, drawings, and photographs,
and provides projected costs.
Architect of the Capitol.
Two subseries.
Roy Graham correspondence, 1985-1987, 1.47 cubic feet.
This is outgoing correspondence and memos, with attachments,
of the Architect of the Capitol, Roy Graham, concerning the
restoration/construction projects, works on grounds, Goddess
of Liberty statue, historical research, preservation of the
Capitol's contents, etc., and internal administrative matters,
such as policy formulation. A few incoming letters are also
present.
Allan McCree correspondence, 1988-1991, .3 cubic feet.
This is incoming and outgoing correspondence and memos,
of the Architect of the Capitol, Allan McCree, concerning Board
meeting items, restoration projects, and internal administrative
matters, such as leaves of absence and policies. Also present
are acknowledgments, responses to requests for information about
the Capitol or the projects, invitations to speak, and similar
materials.
Capitol Historical Artifact Collection, 1991-1994, 2 cubic
feet.
This series consists of a computer printout listing the
artifacts, accompanied by photographs of most of the items on
the list. This is from series 10, Curatorial files.
Administrative correspondence, 1985-1993, 1 cubic foot.
Correspondence concerning general repairs and improvements to
the Capitol, Goddess of Liberty statue, work on grounds, and search
for architectural firms. This is from series 3.2, Administrative
correspondence. Correspondence specifically concerning the restoration
projects is now filed in the project files.
Events and exhibits files.
Two subseries. These are part of series 4.9, Capitol events
and exhibits.
Registrar's files, 1986-1990, 1 cubic foot.
These are correspondence, memos, reports, minutes, clippings,
etc. concerning the scheduling of events and exhibits at the
Capitol or on the grounds.
Capitol Restoration Celebration files, 1995, fractional.
This is a program and insert from the celebration.
Capitol Complex Visitors Center.
Two subseries.
Gallery guide, 1996, fractional.
Your Window to Capitol History describes the history
of the Capitol, of the old General Land Office building, and
the permanent exhibits housed in the Texas History Gallery.
This is part of series CCVC publications.
Lone Star Legacy video, 1994, fractional.
CCVC educational video about the history of the Capitol, narrated
by Walter Cronkite. Research and background material for the
video is series 15.7, Video - CCVC.
Photographs, 1989-[ongoing], 1 cubic foot.
These are photographic copy media of artwork in the Capitol, including
paintings of historic scenes and portraits of several Texans;
and of a few composite groups of photographs at the Capitol, such
as the composite of the 13th Legislature.
Related records:
Capitol Centennial Celebration Finance Committee, Records,
1987-1988, 7 cubic feet.
These are records concerning the planning of and fundraising
for the Capitol Centennial Celebration in 1988. Types of records
present include minutes, reports, correspondence, clippings, photographs,
invitations, and programs.
Texas. Office of the Lieutenant Governor, Preservation Board
files, 1983-1991, 3 cubic feet.
These are the files of the Lieutenant Governor as a member
of the State Preservation Board and contain minutes, meeting files,
notes, bills, resolutions, correspondence, memoranda, reports,
clippings, and other materials. These largely reflect the period
Lt. Governor William P. Hobby, Jr. served on the Board.
Related collections:
Terrell Blodgett papers, State Preservation Board series,
1917, 1983-1989, 1.1 cubic foot.
Records are subject files containing reports, correspondence,
memos, financial documents, meeting files, interview notes, etc.,
gathered by Terrell Blodgett while conducting a management audit
for the State Preservation Board in 1987-1988. The report was
published in June 1988. The interview notes are restricted by
donor until January 26, 2003. The report can be found in series
3.7.2, Consultant reports, and in the State Publications Depository
Program.
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Previous Destructions
No destruction requests have been filed by the State Preservation
Board.
Project Outcome
The appraisal of the agency's records is complete. After the
records administrator consolidated numerous series on the revised
draft retention schedule, corrected the series item numbers for
other series, and removed several series which have already been
transferred to the Archives, the final number of series reviewed
for this report was 50.
Following are instructions for changes to series on the retention
schedule of the State Preservation Board, primarily changing,
adding, or removing archival codes, to be completed during the
next recertification of the schedule. Archival records whose retention
has expired can now be transferred to the Archives and Information
Services Division of the Library and Archives Commission at the
agency's earliest convenience. Series containing records eligible
for transfer are noted.
Archival series
The following series on the schedule remain as archival:
Series 1.0, Capitol Preservation and Extension project files.
When the project is fully completed and/or the Board ceases
to exist, these materials should be transferred to the Archives
and Information Services Division.
Series 2.0, General Land Office Building restoration project
files. When the project is fully completed and/or the Board
ceases to exist, these materials should be transferred to the
Archives and Information Services Division.
Series 3.3.2, Organization chart. Transfer copies of
non-current organization charts to the Archives and Information
Services Division now, then regularly as they become superseded.
Series 3.7.7, Status of Capitol Collections Annual Report
to the Board. Copies sent to the State Publications Depository
Program fulfill the archival mandate. Transfer copies of reports
prior to 1994 State Publications Depository Program, they only
hold copies for 1994-1995.
Series 3.14, State Preservation Board and Permanent Advisory
Committee agendas and minutes. Transfer copies of all minutes
and agenda of the Board meetings up to March 1995 and after
February 1996 to the Archives and Information Services Division
at the agency's earliest convenience, and yearly thereafter.
Transfer copies of all minutes and agenda of the PAC meetings
to the Archives as well. Recommend splitting this series back
into two separate series, one for each body as was done on the
recertified retention schedule. The PAC has been abolished,
so it has become an obsolete series and should be separate from
the ongoing Board materials.
Series 4.1, Capitol general files. Transfer the files
to the Archives and Information Services Division when the Board
has no further administrative use for them or when the Board
ceases to exist.
Series 4.7, Capitol grounds files. When the project
is fully completed and/or the Board ceases to exist, these materials
should be transferred to the Archives and Information Services
Division.
Series 4.8, Goddess of Liberty files. When the project
is fully completed and/or the Board ceases to exist, these materials
should be transferred to the Archives and Information Services
Division.
Series 5.1, General Land Office building correspondence.
Transfer the files to the Archives and Information Services
Division when the Board has no further administrative use for
them or when the Board ceases to exist.
Series 5.2, GLO legislation and legal opinion. Transfer
the files to the Archives and Information Services Division
when the Board has no further administrative use for them or
when the Board ceases to exist.
Series 5.3, GLO reports. Transfer the files to the
Archives and Information Services Division when the Board has
no further administrative use for them or when the Board ceases
to exist.
Series 5.6, GLO history. Transfer the files to the
Archives and Information Services Division when the Board has
no further administrative use for them or when the Board ceases
to exist.
Series 10.0, Curatorial files. Transfer the files to
the Archives and Information Services Division when the Board
has no further administrative use for them or when the Board
ceases to exist.
Series 11.0, Historical/reference files. Transfer the
files to the Archives and Information Services Division when
the Board has no further administrative use for them or when
the Board ceases to exist.
Series 14.0, Capitol furnishings project. Transfer
the files to the Archives and Information Services Division
when the Board has no further administrative use for them or
when the Board ceases to exist.
Series 15.4, Exhibits - CCVC. Transfer files which
have fulfilled their retention period yearly to the Archives
and Information Services Division. As these records began in
1994, transfers of the earliest files should be in 1998.
Series 15.10, Policies - CCVC. Transfer copies of the
policies to the Archives and Information Services Division at
the agency's earliest convenience, then yearly as they become
superseded.
Series 15.11, Special events - CCVC. Transfer files
which have fulfilled their retention period yearly to the Archives
and Information Services Division. As these records began in
1994, transfers of the earliest files should be in 1998.
Series 15.15, CCVC publications. Some of these publications
are brochures, such as the gallery guide. Normally publications
are sent to the State Publications Depository Program. However,
small items such as this are not necessarily catalogued, they
may be considered as ephemera and placed in vertical files,
which is neither permanent nor archival. Because of this scenario,
send copies of any CCVC publications in this series to the Archives
and Information Services Division as they are produced. We have
a 1996 edition of the gallery guide. If an earlier one is available,
please send that to the Archives.
Series 16, Grounds project files. This series is already
scheduled to be added to the retention schedule. When the project
is fully completed and/or the Board ceases to exist, these materials
should be transferred to the Archives and Information Services
Division.
The following archival review series have been appraised as
archival. The archival code of "R" for these series
needs to be changed to "A" on the retention schedule.
Series 3.16, Media (press releases). Transfer press
releases through 1993 to the Archives and Information Services
Division as these have fulfilled their retention period. Further
transfers should be done yearly.
Series 4.9, Capitol events and exhibits. When the Board
is ready to transfer older events/exhibit files to the Archives
and Information Services Division, Board staff should weed the
records, sending files of major or significant events and exhibits
and a sampling of the others, and any policy files.
Series 15.3, Education programs - CCVC. Transfer files
which have fulfilled their retention period yearly to the Archives
and Information Services Division. As these records began in
1994, transfers of the earliest files should be in 1998.
Three other archival series have their archival requirement
met by sending copies of publications to the State Publications
Depository Program.
Series 3.7.11, Legislative appropriations requests is
currently on the schedule as archival and permanent. Send copies
of reports prior to 1988/89 to the State Publications Depository
Program as they are missing reports for the Board's early years.
Series 3.7.6, SPB Annual report is currently on the
schedule as archival and permanent.
Series 3.7.10, Strategic plans is currently on the
schedule as permanent. An archival code of "A" needs
to be added.
Archival records - Special situations
Series 3.2, Administrative correspondence. The Board
and PAC correspondence files within this series have been appraised
to be archival, the remaining materials are non-archival. These
files need to be removed from the administrative correspondence
series and added to the retention schedule as a separate administrative
correspondence series - Administrative correspondence - Board,
with an archival code of "A." (They were listed separately
on the recertified schedule, and combined with other filed into
series 3.2 for the draft schedule).
Series 3.7.2, Consultant reports. This has been appraised
to be archival. There is one item in the series, a report, which
is not a serial item, thus this series has become obsolete.
The report is on file in the State Publications Depository Program
which fulfills its archival mandate, thus the report does not
need to be transferred to the Archives and Information Services
Division. The series can be removed from the schedule.
Series 4.4, Capitol general facility files. This series
was created from several separate series on the recertified
retention schedule. Of these, the post-project files have been
appraised to be archival. They need to be set up as a separate
archival series or else integrated into series 1.0, Capitol
Preservation and Extension project files. The other files
in this series have been appraised to be non-archival.
Non-archival records
The following series have been appraised to be non-archival.
The archival code of "R" (or "A" in a few
cases) should be removed from the retention schedule for these
series.
Series 3.2, Administrative correspondence
Series 3.3.1, Architect/project manager search
Series 3.5, SPB policies
Series 3.7.1, Administrative reports
Series 3.10.3, General legal correspondence
Series 3.12, Correspondence - other state agencies and offices
Series 3.13, Correspondence - outside organizations
Series 3.9.4 (now 3.9), Speeches
Series 3.21, American Disabilities Act correspondence
Series 4.3, Fundraising
Series 4.4, Capitol general facility files (remove post-project
files, see note in section "Archival records - special
situations."
Series 12.0, Reference general files
Series 13.0, Asbestos/hazardous waste
Series 15.1.1, General administrative correspondence - Capitol
Complex Visitors Center
Series 15.1.15, IRS letter of determination
Series 15.2.2, Administrative correspondence - Gift
shop
Series 15.2.6, Product information - Gift shop
Series 15.5, Tours - CCVC
Series 15.6, Volunteer programs - CCVC
Series 15.7, Video - CCVC
Series 15.8, Facilities - CCVC
Series 15.16, Media/public relations - CCVC
Series 15.19, Resources (People, companies) - CCVC
Miscoded or empty series
The following series either did not contain any records; had
the wrong records series item number listed, causing some series
to be assigned archival review codes; or had archival review codes
unnecessarily assigned. Appropriate action needed is given for
each series.
Series 3.3.25, Weekly staff reports, reports of the
project manager and architect transferred to project files,
series 1.0 and 2.0. Remaining files are routine, now series
3.3.11, archival code of "R" removed from draft retention
schedule. Maintain non-archival status on next retention schedule.
Series 3.7.1.2, Cultural and Historic Resources Committee
report was an empty file, removed from the draft retention
schedule.
Series 3.7.1.14, Report to House and Senate Finance
was an empty file, removed from the draft retention schedule.
Series 3.7.1.19, Budget reductions, was an empty file,
removed from the draft retention schedule.
Series 3.18, MBE/WBE correspondence, etc. (Minority
business enterprise/Women-owned business enterprise), is general
correspondence and should have records series item number 1.1.008
instead of 1.1.007. Change the item number on the next retention
schedule and remove the archival code of "R."
Series 3.20, Internal auditor, is general correspondence
and should have records series item number 1.1.008 instead of
1.1.003. Change the item number on the next retention schedule
and remove the archival code of "R."
Series 5.4, GLO meetings, routine weekly staff meetings,
archival code of "R" removed from draft retention
schedule. Maintain non-archival status on next retention schedule.
Series 6.1.1, Fire safety info. & corr. with Capitol
Fire Marshal is general correspondence and should have records
series item number 1.1.008 instead of 1.1.007. Change the item
number on the next retention schedule.
Series 6.1.4, Capitol dining room (general & correspondence),
is general correspondence and should have records series item
number 1.1.008 instead of 1.1.007. Change the item number on
the next retention schedule.
Series 6.1.6, Building User Committee was an empty
file, removed from the draft retention schedule.
Series 9.10, Correspondence-GSC-personnel, is general
personnel correspondence and should have records series item
number 1.1.008 instead of 1.1.007. Change the item number on
the next retention schedule and remove the archival code of
"R."
Series 9.11, Correspondence-other-personnel, is general
personnel correspondence and should have records series item
number 1.1.008 instead of 1.1.007. Change the item number on
the next retention schedule and remove the archival code of
"R."
Series 9.14, Correspondence-SPB-personnel, is general
personnel correspondence and should have records series item
number 1.1.008 instead of 1.1.007. Change the item number on
the next retention schedule and remove the archival code of
"R."
Series 9.15, Texas Commission on Human Rights-personnel,
is general personnel correspondence and should have records
series item number 1.1.008 instead of 1.1.007. Change the item
number on the next retention schedule and remove the archival
code of "R."
Series 15.2.1, Accounting/Financial correspondence - Gift
shop, is general correspondence and should have records
series item number 1.1.008 instead of 1.1.007. Change the item
number on the next retention schedule.
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Record Series Reviews
Record Series Review
Series Title: Capitol Preservation and Extension project files
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: 5-10 cubic feet, bulk of records created
during initial construction/restoration projects.
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1986-[ongoing], 144 cubic feet.
Archival holdings:
Architectural project manuals, 1989-1992, 5.25 cubic feet.
These are design briefs and project manuals prepared for the Capitol
restoration and extension projects. The design briefs were prepared
for the Board and give detailed architectural/engineering analysis
of all components of the projects, including drawings, specifications,
and budget schedules. The project manuals are bidding packages
which give extensive, detailed information on various components
of the projects to be bid on, such as excavation for the Capitol
extension, interior preservation of the Capitol, etc. These were
sent or made available to architectural firms, contractors, etc.,
wishing to bid on these construction/restoration projects.
Master plan for the Texas Capitol, 1989, .25 cubic feet.
This plan discusses the history of the Capitol, modifications
over the years, and current conditions. It discusses contemporary
needs and proposes a plan for the preservation of the Capitol
and an underground extension. It also includes design concepts
for the Capitol Complex, focusing on development to the north
of the Capitol. It is illustrated with plans and drawings and
provides projected costs.
Description:
The project files contain proposals, bids, contracts, correspondence,
building plans, drawings and specifications, master plans, photographs,
and other items associated with the renovations of the Capitol
and the building of the Capitol extension. Also covered in these
records are the archaeological excavations and surveying done
prior to building the extension, and asbestos abatement in the
Capitol. Correspondents include contractors, engineers, architects,
consulting firms, state agencies, and the city of Austin. Dates
covered are c. 1986-[ongoing].
Purpose:
These files document the planning and construction of the underground
extension to the Capitol, and the renovations to Capitol.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The functions of the State
Preservation Board are to preserve, maintain, and restore the
state Capitol and the Capitol extension, the 1857 General Land
Office Building, their contents and grounds, and convey their
historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building was
opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Arranged by project, then by type of material.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records:
The plan, Texas Capitol, Preservation and Extension. Master
Plan and Historic Structure Report is published, with copies
deposited in the Archives and Information Services Division and
the State Publications Depository Program.
Series data from agency schedule:
Title: Capitol Preservation and Extension project files
Series item number: 5.2.002
Agency item number: 1.0
Archival code: A
Retention: PM
Appraisal decision:
These files fully document the Capitol extension and restoration
project. The Capitol is a historically significant building and
this documentation needs to be maintained permanently. For now,
the Board is maintaining the records at their offices. When the
project is fully completed and/or the Board ceases to exist, these
materials should be transferred to the Archives and Information
Services Division.
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Record Series Review
Series Title: General Land Office Building Restoration project
files
Dates: c. 1988-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional, bulk of records created during
restoration project.
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1988-[ongoing], 8 cubic feet.
Archival holdings:
Architectural project manuals, 1989-1990, .75 cubic feet.
These are design briefs and project manuals prepared for the General
Land Office restoration project. The design briefs give detailed
architectural and engineering analysis of all components of the
project, including drawings, specifications, and budget schedules.
The project manuals are bidding packages which give extensive,
detailed information on various components of the projects to
be bid on. These were sent or made available to architectural
firms, contractors, etc., wishing to bid on the restoration projects.
Master plan, General Land Office Building, 1989, fractional.
This plan contains a history of the building, modifications over
the years, and current conditions. It discusses contemporary needs
and proposes a plan for the restoration of the building. It is
illustrated with plans and drawings and provides projected costs.
Description:
The project files contain proposals, bids, contracts, correspondence,
building plans, drawings and specifications, master plans, photographs,
and other items associated with the renovation of the General
Land Office Building. Correspondents include contractors, engineers,
architects, consulting firms, state agencies, and the city of
Austin. Dates covered are c. 1988-[ongoing].
Purpose:
These files document the planning and construction involved in
the General Land Office Building restoration project.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The functions of the State
Preservation Board are to preserve, maintain, and restore the
state Capitol and the Capitol extension, the 1857 General Land
Office Building, their contents and grounds, and convey their
historical significance to visitors.
The Legislature appropriated $187.6 million in 1989 to undertake
the restoration of the General Land Office Building and the Capitol,
and build an underground four-level extension to the Capitol.
The Capitol extension and restoration of the Capitol's exterior
was completed in 1993. Interior work on the Capitol was completed
in 1995. Work on the improvements and changes to the Capitol grounds
is scheduled for completion in December 1996. The restored General
Land Office Building now houses the Capitol Complex Visitors Center
and the Texas History Gallery. It was opened to the public in
the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Arranged by type of material
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records:
The Master Plan for Restoration of the General Land Office
Building was published and copies deposited in the Archives
and Information Services Division and the State Publications Depository
Program.
Series data from agency schedule:
Title: General Land Office Building Restoration project files
Series item number: 5.2.002
Agency item number: 2.0
Archival code: A
Retention: PM
Appraisal decision:
These files fully document the restoration of the 1857 General
Land Office Building. This building is a historically significant
building and this documentation needs to be maintained permanently.
For now, the Board is maintaining the records at their offices.
When the project is fully completed and/or the Board ceases to
exist, these materials should be transferred to the Archives and
Information Services Division.
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Record Series Review
Series Title: Administrative correspondence
Dates: c. 1991-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 4 years after completion of the record.
Actual holdings of the agency are c. 1991-[ongoing], 1 cubic foot.
Archival holdings:
Administrative correspondence, 1985-1993, 1 cubic foot.
Correspondence concerning general repairs and improvements to
the Capitol, Goddess of Liberty statue, work on grounds, search
for architectural firms, and items for discussion at Board meetings.
Description:
This series contains correspondence, memoranda, Department of
Public Safety reports, Board and Permanent Advisory Committee
agenda, and staff meeting notices, dating c. 1991-[ongoing]. Topics
include items for discussion at Board or PAC meetings, budget,
repairs, maintenance, accidents, attempted breakins, and routine
administrative concerns. Primary correspondents are the General
Services Commission, Department of Public Safety, and the Legislative
Budget Board. Correspondence with other state agencies is filed
in series 3.12, Correspondence - Other state agencies.
Correspondence specifically concerning the restoration projects
is now filed in the project files, series 1.0 - Capitol Preservation
and Extension project files, 2.0 - General Land Office
Building Restoration project files, and 16 - Grounds project
files. Some correspondence concerning projects had previously
been filed with administrative correspondence. Once the projects
began in earnest, project-related correspondence was filed in
the project files. Earlier administrative correspondence containing
project-related materials has been transferred to the Archives
and Information Services Division. See Archival Holdings above
for more information.
Purpose:
This series documents administrative operations of the Preservation
Board.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The functions of the State
Preservation Board are to preserve, maintain, and restore the
state Capitol and the Capitol extension, the 1857 General Land
Office Building, their contents and grounds, and convey their
historical significance to visitors.
The Legislature appropriated $187.6 million in 1989 to undertake
the restoration of the General Land Office Building and the Capitol,
and build an underground four-level extension to the Capitol.
The Capitol extension and restoration of the Capitol's exterior
was completed in 1993. Interior work on the Capitol was completed
in 1995. Work on the improvements and changes to the Capitol grounds
is scheduled for completion in December 1996. The restored General
Land Office Building now houses the Capitol Complex Visitors Center
and the Texas History Gallery. It was opened to the public in
the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement:
Arranged by agency or topic, then chronologically.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Administrative correspondence
Series item number: 1.1.007
Agency item number: 3.2
Archival code: R
Retention: 4
Appraisal decision:
Some earlier administrative correspondence files included on the
recertified retention schedule have been transferred to the Archives
and Information Services Division, including correspondence of
Allan McCree (now filed in the Architect of the Capitol correspondence
series), administrative correspondence pre-1993, correspondence
pre-SPB, Board correspondence, and PAC correspondence. These files
are archival and will be maintained at the Archives. The administrative
correspondence on file at the Preservation Board documents routine
administrative tasks of the Board and not their primary functions,
the restoration and preservation of the Capitol and General Land
Office Building and grounds, and construction of the Capitol extension.
Once the projects began in earnest, correspondence relating specifically
to the projects has been filed in the project files, not in this
series.
The only files in this series which have archival significance
are the correspondence with the Board and the PAC, which discuss
items for meetings, such as status of the projects, policies,
etc. These had been a separate correspondence series on the recertified
retention schedule and were merged with other correspondence files
into the administrative correspondence series for the draft retention
schedule. We have appraised the Board and PAC correspondence files
as archival, so the Board needs to remove them from administrative
correspondence and add them (now just Board correspondence as
the PAC has become defunct) as a new administrative correspondence
series - Administrative correspondence - Board, with an
archival code of "A."
The remaining administrative correspondence is general in its
coverage and does not require archival retention. This series
has been determined to be non-archival. The archival code of "R"
on the retention schedule should be removed for this series. The
name of the series should be changed to General correspondence,
and the series item number changed to 1.1.008.
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Record Series Review
Series Title: Architect/project manager search
Dates: c. 1988-1992
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by a series: no
Ongoing record series? No
Annual accumulation:
Agency holdings:
Retained by the agency for 10 years after completion of the record.
Actual holdings of the agency are c. 1988-1992, 0.5 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series includes correspondence, meeting transcripts, and
interview notes, dating c. 1988-1992. The materials are in two
main files--one concerning the selection of an Architect of the
Capitol, the other concerning the selection of a Project manager.
Materials from a previous series, "Architectural Selection
Committee" are included in these files.
Purpose:
Documents the agency's efforts in selecting an Architect of the
Capitol and Project manager.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol develops and implements a master plan of at least
twenty years projection for the maintenance, preservation, restoration,
and modification of the buildings and their grounds.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Arranged topically.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems:
This series title was formerly "Interim consultant search,"
which was an empty series. Under a new draft of the retention
schedule, that series was removed as empty. This series, Architect/Project
manager search contains the materials of a series from the
former schedule, Architectural Selection Committee, which
was series 3.3.2.
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Architect/project manager search
Series item number: 1.1
Agency item number: 3.3.1
Archival code: R
Retention: 10
Appraisal decision:
These materials document the agency's efforts in selecting an
architect of the capitol and project manager. Hiring of these
individuals is documented in the minutes of the Board and in the
press releases. Because this information is available elsewhere
in summary form, this series has been appraised to be non-archival.
Remove the archival code of "R" from the retention schedule.
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Record Series Review
Series Title: Organization chart
Dates: c. 1988-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency until superseded. Actual holdings of the
agency are c. 1988-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
These charts illustrate graphically the administrative structure
of the different functional units within the agency. Dates covered
are c. 1988-[ongoing]. Copies of the organization charts have
been published periodically in the Board's annual report, the
Legislative Appropriation requests, and the Strategic plans.
Purpose:
These charts illustrate graphically the administrative structure
of the different functional units within the agency.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
The agency is headed by an executive director and consists of
six divisions: Administrative, Finance, Design, Curatorial, Construction,
and Visitors Center staff.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None available prior to 1988.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records:
Some have been published in agency's annual report and they have
also appeared in the agency's strategic plan. Copies of both items
are deposited in the State Publications Depository Program.
Series data from agency schedule: Yes
Title: Organization chart
Series item number: 1.1.023
Agency item number: 3.3.2
Archival code: A
Retention: US
Appraisal decision:
Organization charts provide a graphic description of the administrative
structure of the functional units of an agency. These have been
appraised to be an archival record. Maintain the archival code
of "A" on the schedule. Although these have appeared
in agency publications, they have not appeared regularly, thus
they are remaining on the schedule as a separate series. Transfer
copies of the non-current organization charts to the Archives
and Information Services Division now, then regularly as the charts
become superseded.
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Record Series Review
Series Title: SPB policies
Dates: c. 1985-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency until superseded. Actual holdings of the
agency are c. 1985-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains policies re: office procedures; use of the
auditorium, House Chamber, and Capitol Complex Visitor's Center;
and executive orders received from the Governor's Office. Dates
covered are c. 1985-[ongoing]. These are internal policies and
not published. Published rules and policies of the Board can be
found in series 3.4, SPB rules. Policies governing use
of the Capitol Complex Visitors Center are also covered in a another
series, series 15.10, Policies-CCVC.
Purpose:
This series documents administrative policies and operating procedures
of the agency.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Arranged by function
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: SPB policies
Series item number: 1.1.039
Agency item number: 3.5
Archival code: R
Retention: US
Appraisal decision:
These are internal policies and are neither published nor summarized
in an annual report or similar publication. The Board is responsible
for the use of the Capitol and the Capitol Complex Visitors Center.
These materials document policies in place governing such use.
According to the former RA, the policies in this series document
largely routine office procedures. Policies and procedures of
any significance are discussed in the minutes of the Preservation
Board and many are published as part of the administrative rules
(13 Texas Administrative Code, Chapter 111). Policies governing
use of the Capitol Complex Visitors Center are also covered in
a another series, series 15.10, Policies-CCVC.
This series has been appraised to be non-archival. Remove the
archival code of "R" from the retention schedule.
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Record Series Review
Series Title: Administrative reports
Dates: c. 1990-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 3 years after completion of the record.
Actual holdings of the agency are c. 1990-[ongoing], 0.25 cubic
feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Reports produced by the agency at the request of other agencies
concerning several administrative actions common to most agencies.
Dates covered are c. 1990-[ongoing]. Reports present are: Classification
report, Council on Competitive Government Disparity Study, HUB
(Historically underutilized businesses) reports and correspondence,
DIR (Dept. of Information Resources) reports and correspondence,
recycling report, and report on non-resident bidders. Several
of these reports were formerly separate series on the retention
schedule (listed by report title) and were recently consolidated
into this one series.
Purpose:
Reports document the agency's response to requests to detail their
actions in certain administrative tasks, such as efficiency in
state government, and the use of minorities in the agency or for
their construction/renovation projects.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None present prior to c. 1990.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Administrative reports
Series item number: 1.1.031
Agency item number: 3.7.1
Archival code: R
Retention: 3
Appraisal decision:
These are routine administrative reports produced by the Board
in response to requests by other agencies. Several of these reports
were formerly separate series (3.7.1.1, 3.7.1.7, 3.7.1.10, 3.7.1.11,
and 3.7.1.20) on the schedule and were consolidated into this
series. They all carried an archival code of "R." These
reports concern administrative actions of the Board which are
also carried out by most other state agencies and do not directly
discuss the Board's primary functions. Therefore, this series
has been appraised to be non-archival. Remove the archival code
of "R" from the retention schedule.
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Record Series Review
Series Title: Consultant reports
Dates: 1988
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: none
Ongoing record series? None
Agency holdings:
Retained by the agency for 2 years according to the retention
schedule. Actual holdings of the agency are 1988, fractional.
Archival holdings:
Related collection:
Terrell Blodgett papers, State Preservation Board series,
1917, 1983-1989, 1.1 cubic foot.
Records are subject files containing reports, correspondence,
memos, financial documents, meeting files, interview notes, etc.,
gathered by Terrell Blodgett while conducting a management audit
for the State Preservation Board in 1987-1988. The report was
published in June 1988. The interview notes are restricted by
donor until January 26, 2003.
A copy of this report is available in the State Publications
Depository Program of the Library and Archives Commission.
Description:
This is a management review of the State Preservation Board prepared
for the Board by Terrell Blodgett through the Lyndon B. Johnson
School of Public Affairs at the University of Texas in June 1988.
The report examined the statutes and operations of the Board,
Office of the Architect, the Permanent Advisory Committee, and
the relationship with the Capitol Committee. Recommendations were
given for statutory and operational changes to be undertaken by
the Board.
Purpose:
Documents a management review of the Board by an outside entity.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board. The Committee assisted in the
development of the annual budget and work plan, the master plan,
and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: None, this is a single item.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Consultant reports
Series item number: 1.1.034
Agency item number: 3.7.2
Archival code: R
Retention: 2
Appraisal decision:
This report provides a thorough management review of the State
Preservation Board by an outside entity. As a summary of this
information is not available in the Board's reports, this information
needs to be maintained. The series has been appraised to be archival.
The report is published and available in the State Publications
Depository Program, so the Board's copy does not need to be transferred
to the Archives. Since the report is a publication available elsewhere,
and since this series is obsolete, it can be removed from the
retention schedule.
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Record Series Review
Series Title: SPB annual report
Dates: 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1986-[ongoing].
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Archival requirement for this series is fulfilled by sending
the required number of copies to the State Publications Depository
Program (13 Texas Administrative Code, Section 3.3 (1) (A)). The
Publications Depository Program holds 1986/87-[ongoing].
Description:
These are annual financial reports prepared by the Board which
summarize the activities of the agency for the fiscal year. Dates
covered are 1986-[ongoing]. The majority of the information presented
is statistical, providing fiscal information concerning the appropriations
and expenditures of the board. A narrative section is present
which describes the functions of the board, and includes organizational
data; brief reports on the projects completed by the Board and
those ongoing or projected; significant hirings by the Board,
such as a new executive director or Architect of the Capitol;
and ethnic makeup of the employees. The Board does not produce
a separate annual narrative report.
Purpose:
These reports provide summary documentation of the activities
of the board over the fiscal year.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
A Permanent Advisory Committee was created to assist the Board.
The Committee assisted in the development of the annual budget
and work plan, the master plan, and collection policy and furnishings
plan, and recommendations concerning Board approval of these documents.
This committee was abolished in 1995 by Senate Bill 1428, 74th
Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps?
Reports prior to 1986 were not located at the Board or in the
State Publications Depository Program.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: SPB annual report
Series item number: 1.1.032
Agency item number: 3.7.6
Archival code: A
Retention: PM
Appraisal decision:
The Board does not produce an annual narrative report, just the
annual financial report. These reports do contain a narrative
summary of the activities of the board over the fiscal year and
are already considered archival. Their archival mandate is fulfilled
by the agency sending copies of the reports to the State Publications
Depository Program.
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Record Series Review
Series Title: Status of Capitol Collections Report
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1986-[ongoing], 0.25 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
The State Publications Depository Program of the Archives and
Library Commission holds copies of the report for 1994 and 1995.
Description:
This report provides summary information on the artifacts purchased
and accepted by the Board, but does not contain lists of the artifacts.
Those can be found in the Curatorial files, series 10. Dates covered
are c. 1986-[ongoing]. The report is published and recent copies
have been deposited in the State Publications Depository Program.
Purpose:
This report documents in summary fashion the acquisition and maintenance
of the Capitol collection of furnishings and artifacts.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board. The Committee assisted in the
development of the annual budget and work plan, the master plan,
and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds.
The curator develops and maintains an inventory of the buildings
and their contents, develops a collection policy regarding the
historical items, makes recommendations on conservation needs,
and coordinates restoration of historical furnishings.
The statute (Vernon's Ann. Civ. St., Article 111.18) requires
an annual report be done for the Preservation Board, discussing
loans, aquisitions, and deaccessions of artifacts. This report
is done by the Collections Review Committee of the State Preservation
Board.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None available until 1986. Depository Program holds
copies for only 1994 and 1995.
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Status of Capitol Collections Annual Report to the Board
Series item number: 1.1
Agency item number: 3.7.7
Archival code: A
Retention: PM
Appraisal decision:
This report documents in summary fashion the acquisition and maintenance
of the Capitol collection of furnishings and artifacts. These
pieces have historical significance and a record of the collection
needs to be maintained. This series has been appraised to be archival.
Maintain the "A" code on the retention schedule, and
add a note in the Remarks column, "Copies sent to the State
Publications Depository Program fulfill the archival requirement
for this series." The State Publications Depository Program
currently holds copies for 1994 and 1995. According to the records
administrator for the Board, the reports date from c. 1986. If
the Board has additional copies of the reports prior to 1994,
please send copies to the State Publications Depository Program.
If not, send the originals to the Archives and Information Services
Division when the Board has no further administrative use for
them or when the Board ceases to exist.
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Record Series Review
Series Title: Strategic plan
Dates: 1992, 1994, 1996
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1992-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
The archival requirement for this series is fulfilled by sending
the required number of copies to the State Publications Depository
Program, Library and Archives Commission (12 Texas Administrative
Code, Section 3.3(1) (C)). The State Publications Depository Program
holds the plans for 1992, 1994, 1996.
Description:
Strategic plans are long-range planning tools prepared by the
agency in which the goals and objectives of the agency are presented
along with performance measures for each. Plans contain a mission
statement, a statement of philosophy, and external/internal assessment
of the agency, and the goals of the agency. Each goal contains
objectives, strategies, and output measures for measuring and
achieving the goals. Also present is an organization chart of
the agency. The State Preservation Board has prepared three plans,
in 1992, 1994, 1996, with the planning time frames 1992-1998,
1995-1999, and 1997-2001, respectively.
Purpose:
Strategic plans are long-range planning tools prepared by the
agency which set forth goals and objectives of the agency over
a multi-year period.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The functions of the State
Preservation Board are to preserve, maintain, and restore the
state Capitol and the Capitol extension, the 1857 General Land
Office Building, their contents and grounds, and convey their
historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Strategic plan
Series item number: 1.1.055
Agency item number: 3.7.10
Archival code: none
Retention: PM
Appraisal decision:
The strategic plans document the long-range planning activities
of the Board and are already considered archival. Their archival
mandate is fulfilled by the agency sending copies of the reports
to the State Publications Depository Program. An archival code
of "A" needs to be added to the schedule for this series.
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Record Series Review
Series Title: Legislative appropriation requests
Dates: 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1983-[ongoing], 0.25 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Archival requirement for this series is fulfilled by sending
the requried number of copies to the State Publications Depository
Program of the Library and Archives Commission (13 Texas Administrative
Code, Section 3.3 (3)). The State Publications Depository Program
holds 1988/89-[ongoing].
Description:
These records are legislative appropriation requests of the State
Preservation Board submitted to the Legislative Budget Board and
others. The records date from 1983-[ongoing]. The requests generally
contain narrative statements of agency functions or programs.
Program objectives are listed, along with a description of each
objective, discussions of performance measures, statistics, program
need indicators, and expenses--expended, current, and projected,
at different funding levels.
Purpose:
The purpose of these records is to request specific appropriations
from the legislature and to provide justification for the amounts
requested.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
A Permanent Advisory Committee was created to assist the Board.
The Committee assisted in the development of the annual budget
and work plan, the master plan, and collection policy and furnishings
plan, and recommendations concerning Board approval of these documents.
This committee was abolished in 1995 by Senate Bill 1428, 74th
Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The Capitol extension and restoration
of the Capitol's exterior was completed in 1993. Interior work
on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps?
The State Publications Depository Program is missing copies prior
to 1988/89.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records:
Legislative Budget Board, Legislative Budget Estimates
have been published since fiscal years 1954 and 1955. This publication,
a compilation of data for all state agencies, summarizes the fiscal
information found in agency-submitted budgets or appropriation
requests, but omits most of the narrative.
Series data from agency schedule:
Title: Legislative appropriations requests
Series item number: 1.1.004
Agency item number: 3.7.11
Archival code: A
Retention: PM
Appraisal decision:
Legislative appropriation requests prepared by state agencies
provide evidence of an agency's fiscal performance and needs.
These are an archival record. The archival requirement for these
records is fulfilled by sending copies to the State Publications
Depository Program of the Library and Archives Commission. The
Board needs to add to the schedule a note in the Remarks column,
"Archival mandate fulfilled by depositing copies in the State
Publications Depository Program." The Board needs to send
copies of the requests prior to 1988/89 to the State Publications
Depository Program as they are missing copies for the early years
of the Board's existence.
The state records retention schedule recommends a retention period
for these records of AC+6. If the Board does not wish to retain
these requests permanently, the retention period for the series
can be changed to AC+6 and those reports which have fulfilled
the retention requirements can be destroyed.
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Record Series Review
Series Title: General legal correspondence
Dates: c. 1988-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for two years after action is closed. Actual
holdings of the agency are c. 1988-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains correspondence with the Attorney General's
Office and with others which does not concern Attorney General
opinions or specific lawsuits. Dates covered are c. 1988-[ongoing].
There are not any attachments filed with the letters.
Purpose:
Documents agency actions with legal issues originating in the
agency.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None present prior to the late 1980s.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: General legal correspondence
Series item number: 1.1.008
Agency item number: 3.10.3
Archival code: R
Retention: AC+2
Appraisal decision:
This series contains legal correspondence of a general nature.
The RA changed the series item number from that of administrative
correspondence (1.1.007) to that for general correspondence (1.1.008)
on the proposed revised schedule she produced after the initial
meeting we had. This correspondence series is general and has
been appraised to be non-archival. The archival code of "R"
can be removed from the retention schedule.
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Record Series Review
Series Title: Correspondence - Other state agencies and
offices
Dates: c. 1990-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 4 years. Actual holdings of the agency
are c. 1990-[ongoing], 2 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This is correspondence of the agency with other state agencies
and offices, and colleges and universities, dating c. 1990-[ongoing].
Topics discussed include routine legislative mandates, such as
requiring building changes; directives and general information
sent to all state agencies, such as budget and accounting procedures;
and requests for information. Correspondence specific to the restoration/construction
projects of the Capitol and General Land Office building can be
found in the project files, Capitol preservation and extension
project files, General Land Office Building restoration
project files, and Grounds project files.
Purpose:
Documents administrative tasks of the Board.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Alphabetical by agency.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None prior to c. 1990.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Correspondence - Other state agencies and offices
Series item number: 1.1.007
Agency item number: 3.12
Archival code: R
Retention: 4
Appraisal decision:
This correspondence series documents routine administrative tasks
of the Board, especially those common to most state agencies,
and not the Board's primary functions, the restoration and preservation
of the Capitol and General Land Office Building, and construction
of the Capitol extension. Coverage of the Board's primary functions,
including project correspondence, is available in the project
files. This correspondence series is fairly general in its coverage
and does not require archival retention. This series has been
determined to be non-archival. Remove the archival code of "R"
from the retention schedule. I recommend you change the name of
the series to General correspondence - Other state agencies
and offices, and change the series item number to 1.1.008.
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Record Series Review
Series Title: Correspondence - Outside organizations
Dates: c. 1990-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 4 years. Actual holdings of the agency
are c. 1990-[ongoing], 2 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This is correspondence between the agency and outside organizations,
such as national associations, foundations, local and federal
agencies, and magazines and journals. Dates covered are c. 1990-[ongoing].
Information found in these files includes requests of various
types, meeting/event notices, surveys, and general information
about these groups' programs. Correspondence specific to the restoration/construction
projects of the Capitol and General Land Office building can be
found in the project files, Capitol preservation and extension
project files, General Land Office Building restoration
project files, and Grounds project files.
Purpose:
Documents the agency's interaction with a variety of outside organizations.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Alphabetical by organization.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None present prior to c. 1990.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Correspondence - Outside organizations
Series item number: 1.1.007
Agency item number: 3.13
Archival code: R
Retention: 4
Appraisal decision:
This correspondence series documents routine administrative correspondence
of the Board with outside organizations, and not the Board's primary
functions, the restoration and preservation of the Capitol and
General Land Office Building, and construction of the Capitol
extension. Coverage of the Board's primary functions, including
project correspondence, is available in the project files. This
correspondence series is fairly general in its coverage and does
not require archival retention. This series has been determined
to be non-archival. Remove the archival code of "R"
from the retention schedule. I recommend you change the name of
the series to General correspondence - Outside organizations,
and change the series item number to 1.1.008.
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Record Series Review
Series Title: State Preservation Board and Permanent Advisory
Committee agenda and minutes
Dates: 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: about 0.4 cubic feet
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1983-[ongoing], 8 cubic feet.
Archival holdings:
State Preservation Board minutes and agenda, March, August,
1995; February 1996, fractional.
Series contains minutes, agenda, and various attachments concerning
actions taken by the Board, including rules and regulations, copies
of proposals, agreements, and lists of acquisitions or deaccessions
to the Capitol Historical Artifact Collection.
Permanent Advisory Committee minutes and agenda, March and
August 1995, fractional.
Series contains minutes, agenda, and various attachments concerning
actions taken by the Committee, including rules and regulations,
copies of contracts, etc.
Description:
Series contains minutes, agenda, and various attachments concerning
actions taken by the State Preservation Board and the Permanent
Advisory Committee of the Board, dating 1983-[ongoing]. Meeting
files and attachments include rules and regulations, copies of
proposals, agreements, contracts, and lists of acquisitions or
deaccessions to the Capitol Historical Artifact Collection. The
Permanent Advisory Committee was abolished in 1995.
Purpose:
Documents decisions made by the State Preservation Board and the
Permanent Advisory Committee.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
A Permanent Advisory Committee was created to assist the Board.
It was composed of the Executive Director of the Historical Commission,
Chairman of the Antiquities Committee, Director of the Library
and Archives Commission, Director of the Commission on the Arts,
and three citizens, one each appointed by the Governor, Lieutenant
Governor, and Speaker of the House. The Committee assisted in
the development of the annual budget and work plan, the master
plan, and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: State Preservation Board and Permanent Advisory Board agendas
and minutes
Series item number: 1.1.017
Agency item number: 3.14
Archival code: A
Retention: PM
Appraisal decision:
Minutes and meeting transcripts of state board meetings provide
primary evidence of the functions and policy formulation of the
highest echelon of the agency. These are already considered to
be archival. The work of the Permanent Advisory Committee was
central to the functioning of the Preservation Board. It's minutes
and agenda have been appraised to be archival as well.
The former RA, Ms. Bourdeau, combined two previously separate
series (3.14.5, Permanent Advisory Committee agenda and minutes;
and 3.14.6, State Preservation Board agenda and minutes)
to form this series in her draft retention schedule, prepared
after the start of the appraisal process. The Permanent Advisory
Committee has been abolished. I recommend the two series remain
separate because the minutes and agenda of the Preservation Board
are ongoing. The Permanent Advisory Committee minutes and agenda
can remain on the schedule as archival and permanent. Copies of
all their minutes and agenda need to be transferred to the Archives
and Information Services Division at the agency's earliest convenience.
Copies of the minutes and agenda of the Preservation Board up
to March 1995 and after February 1996 need to be transferred to
the Archives as well. We have copies for Board meetings of March
and August 1995, and February 1996.
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Record Series Review
Series Title: Speeches
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: Seminars, presentations, tours & awards
Ongoing record series? No
Agency holdings:
Retained by the agency for 2 years. Actual holdings of the agency
are c. 1986-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
These are speeches given by the Preservation Board staff and presented
at luncheon talks, to trade groups, schools, etc., dating c. 1986-[ongoing].
These are fairly generic speeches, either about the agency as
a whole or a specific project. These have been merged into another
series, Seminars, presentations, tours, & awards, a
non-archival series.
Purpose:
Documents one form of outreach by the staff of the Preservation
Board.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Unknown
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None present prior to c. 1986.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Seminars, presentations, tours & awards
Series item number: 1.1
Agency item number: 3.9 (formerly 3.9.4)
Archival code: none
Retention: 2
Appraisal decision:
This was a separate series on the recertified retention schedule,
and has been merged into another series on the draft proposed
schedule set up by Ms. Bourdeau after the appraisal process began.
The speeches are being reviewed since they were initially a separate
"R" series at the start of the appraisal process. They
are fairly generic and the type of information contained about
the projects can be found in publications about the projects.
The speeches have been appraised to be a non-archival series.
The speeches can stay in the Seminars, presentations, tours
& awards series.
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Record Series Review
Series Title: Media (press releases)
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for two years. Actual holdings of the agency
are c. 1986-[ongoing], 0.25 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Press releases concerning all of the Board's projects--Capitol
restoration and extension, General Land Office building restoration,
Capitol Complex Visitor's Center, and grounds work. Also included
is press correspondence, which consists largely of requests for
information by the press for upcoming events. Dates covered are
c. 1986-[ongoing]. The press releases document upcoming events,
construction progress, exhibit openings, significant personnel
changes, and other notable events.
Purpose:
Documents agency announcements about upcoming events, construction
progress, exhibit openings, significant personnel changes, and
other notable events.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None present prior to c. 1986.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Media (press releases)
Series item number: 1.1.019
Agency item number: 3.16
Archival code: R
Retention: 2
Appraisal decision:
The press releases document news of the agency, including progress
in the restoration/construction projects, upcoming events, and
significant personnel changes. They provide good summary coverage
of agency actions and concerns from almost the beginning of the
agency. The press releases have been appraised to be archival.
Change the archival code to "A" on the retention schedule.
The Board should transfer press releases through 1994 to the
Archives and Information Services Division at their earliest convenience
as these documents have fulfilled their retention period. Further
transfers should be done annually, when the retention period has
expired.
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Record Series Review
Series Title: American Disabilities Act correspondence
Dates: c. 1990-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 3 years. Actual holdings of the agency
are c. 1990-[ongoing], 0.25 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Correspondence of the Preservation Board regarding the Americans
with Disabilities Act and how it affects the Board in its efforts
to make the Capitol, the Capitol extension, the General Land Office
building and the Capitol Complex Visitors Center accessible to
the handicapped. Dates covered are c. 1990-[ongoing].
Purpose:
Documents the Board's efforts at making the buildings under their
control accessible to the handicapped as specified by the Americans
with Disabilities Act, P.L. 101-336 (signed into law in 1990).
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By type of record
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: American Disabilities Act correspondence
Series item number: 1.1.007
Agency item number: 3.21
Archival code: R
Retention: 3
Appraisal decision:
This series documents Board compliance with the ADA in the buildings
under their control. While the content of the correspondence is
important, the format is not. Changes to the buildings to comply
with the ADA will be reflected in the drawings and blueprints,
and the master plans. We do not need to retain this correspondence
series. The series has been appraised to be non-archival. Remove
the archival code of "R" from the retention schedule.
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Record Series Review
Series Title: Capitol general files
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1986-[ongoing], one cubic foot.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Administrative files about the Capitol, but not project files.
Dates covered are c. 1986-[ongoing]. Types of materials present
include guides, copies of rules and regulations, evacuation plans,
smoking concerns, vendor requests, national monument policy; and
correspondence, proposals, contracts, legislation, and other materials
concerning the operation of the gift shop in the Capitol.
Purpose:
Documents administration of the Capitol as a facility.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None present prior to c. 1986.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Capitol general files
Series item number: 5.2.002
Agency item number: 4.1
Archival code: A
Retention: PM
Appraisal decision:
This series documents the administration of the Capitol as a facility,
which is part of the Board's ongoing function of maintaining the
historical significance of the Capitol. These files have been
appraised to be archival. Maintain the archival code of "A"
on the schedule. Transfer the files to the Archives and Information
Services Division when the Board has no further administrative
use for them or when the Board ceases to exist.
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Record Series Review
Series Title: Fundraising
Dates: c. 1985-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: less than one cubic foot
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1985-[ongoing], 12 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
These files contain correspondence with donors, potential donors,
and campaign organizers; lists of potential donors; and records
of the Capitol Committee. Dates covered are c. 1985-[ongoing].
The files cover all the fundraising activities the agency performs.
Summaries of fundraising activities and/or moneys raised can be
found in the Board's annual report and in the minutes of the Board.
Purpose:
Documents the fundraising activities of the Board and the Capitol
Committee.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The Capitol extension and restoration
of the Capitol's exterior was completed in 1993. Interior work
on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By type of material or topic
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Fundraising
Series item number: 1.1.007
Agency item number: 4.3
Archival code: R
Retention: PM
Appraisal decision:
These files document fundraising activities of the Board and the
Capitol Committee. Purchasing of artifacts and acceptance of donated
artifacts, and related activities, are covered in the series 10,
Curatorial files.
While fundraising was and is important in getting the restoration/construction
projects of the Board completed, it was not one of their major
functions. Summaries of fundraising activities and/or moneys raised
can be found in the Board's annual report and in the minutes.
This is sufficient documentation for this activity. This series
has been appraised to be non-archival. Remove the archival code
of "A" from the retention schedule.
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Record Series Review
Series Title: Capitol general facility files
Dates: 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1983-[ongoing], 1.6 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Records present in this series include contracts, bidding procedures,
space assignments, correspondence, drawings, reports on the mechanical
systems, and change requests, dating 1983-[ongoing]. These are
files concerning changes requested or needed to various parts
of the Capitol, basically minor in scope, which are not dealt
with in the Capitol project files; and pre-project changes, which
are covered in the project files.
There are three groups of files.
1) General files, which contain the contracts, bidding procedures,
reports, and space assignments; and pre-project changes, which
include features such as signage, dome lights, and elevators.
The pre-project changes are well documented in the master plan
for the Capitol project.
2) Change requests. These are requests made after the initial
bids were issued or after work had begun. They were usually initiated
by the occupant and include correspondence and drawings. These
cover changes for both the Capitol projects and the General Land
Office building and are not documented in the master plans.
3) Post-project changes/projects, which contain correspondence
and some drawings. These concern changes generated by the Preservation
Board and concern extensions to handrails, Insurance Building
tunnel study, and the six flag medallions on the north and south
facades of the Capitol. These changes are also not documented
in the master plan.
Purpose:
Documents changes requested and carried out by the Board to the
Capitol during and after the construction/restoration project.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement:
By type of material (general, change requests, post-project changes),
then topically
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? none
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records:
The pre-project changes can be found in the Master plan of Capitol.
Series data from agency schedule:
Title: Capitol general facility files
Series item number: 5.2.002
Agency item number: 4.4
Archival code: R
Retention: PM
Appraisal decision:
This series consist of several series concerning changes and change
requests from the recertified schedule combined into this series
for the revised draft retention schedule. Most of the initial
series, such as those in the "general files" (part of
group I in the description) were not scheduled for archival review.
The change requests (group II in the description) were listed
as a series. The change requests concern minor changes, most requested
by office occupants, such as changing plugs, light fixtures, etc.
These requests are not significant and are not archival.
The pre-project changes (part group I in the description) were
not listed as a series. The pre-project changes (dome lights,
signage, elevators) are significant, but are covered in the master
plan of the Capitol project, which is sufficient documentation.
The materials in this series which do require documentation and
are not covered in the master plan are the post-project files
(group III in the description), which concern medallions, handrails,
and the Insurance Building tunnel study. The post-project files
have been appraised to be archival, the rest of the significant
materials in this series are documented elsewhere, so they have
been appraised as non-archival. The post-project files need to
be set up as separate archival series or else integrated in the
Capitol Preservation and Extension project files, series
1.0
If maintained as a separate series, the post-project files can
be transferred to the Archives and Information Services Division
when the Board has no further administrative use for them or when
the Board ceases to exist.
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Record Series Review
Series Title: Capitol grounds files
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], 3.2 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Records consist primarily of correspondence, proposals, bids,
drawings, specifications, clippings, legislation, press releases,
and historical documentation on structures and other parts of
the grounds, concerning the plan to restore the Capitol grounds
to the period of 1888-1915. Dates covered are c. 1983-[ongoing].
Several groups of files are present. General information contains
chronology of events, history, requests for proposals (RFPs),
reports, maps, grants, and correspondence. The next three groups--Fountains,
Monuments, and Plantings, contain correspondence and historical
materials about specific flower beds, monuments, trees, etc.,
documenting the origins of the item and changes, and donations
of items. The next group, Great Walk, contains correspondence;
bids, estimates, and other construction information; brochures;
press releases; clippings; research files; legislation; and other
materials documenting the planning, construction, and fundraising
involved in building the Great Walk. This was a walkway made of
bricks with donors names, to be located on the south walkway to
the Capitol, but was later moved to the north walkway to the Capitol.
The last group, Site appurtenances, contains correspondence, studies,
proposals, etc., concerning the fences, gates, and lighting. There
is also a small amount of material on legislation concerning the
grounds and on bees.
Another series of files which concern specifically the restoration
activities involving the grounds is series 16, Grounds project
files.
Purpose:
Documents the history of the grounds and the planning and restoration
of the Capitol grounds.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The architect
develops and implements a master plan of at least twenty years
projection for the maintenance, preservation, restoration, and
modification of the buildings and their grounds.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topically
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Capitol grounds files
Series item number: 5.2
Agency item number: 4.7
Archival code: A
Retention: PM
Appraisal decision:
These files document the history and planning for the restoration
of the Capitol grounds. They are not the project files. A new
series, Grounds project files, series 16, is to be added
to the schedule which will cover the master plan and associated
materials for the grounds project files.
This series thoroughly documents the special features of the
grounds--fountains, specific trees, plantings, etc., all of which
add to the historical significance and/or ambiance of the grounds.
These materials were initially several separate series on the
original schedule which were combined together into one series
of grounds files for the revised draft retention schedule. They
can remain as one series. This series has been appraised as archival.
Keep the archival code of "A" on the retention schedule.
For now, the Board is maintaining the records at their offices.
When the project is fully completed and/or the Board ceases to
exist, these materials should be transferred to the Archives and
Information Services Division.
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Record Series Review
Series Title: Goddess of Liberty files
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], 3.2 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Records in this series include correspondence, historical documentation,
proposals, bids, drawings, specifications, photographs, agreements,
brochures, statistics, petitions, and fundraising materials. Dates
covered are c. 1983-[ongoing]. This series documents the removal
and restoration of the original Goddess of Liberty statue, the
construction and placement on the Capitol of the new goddess,
fundraising involved, display of the original goddess in the Texas
Memorial Museum, and proposed display of the original goddess
in the north corridor of the Capitol. The materials are arranged
in four groups: General files, Fiscal, Project, and North corridor-option
1988.
Purpose:
Documents the removal and restoration of the original goddess,
construction of new goddess, and display of the original goddess.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
The original Goddess of Liberty, the statue atop the Capitol
dome, was removed and restored in 1986. A replacement goddess
was constructed and placed on the dome in 1986. The original goddess
was put on display in the Texas Memorial Museum.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Goddess of Liberty files
Series item number: 5.2
Agency item number: 4.8
Archival code: A
Retention: PM
Appraisal decision:
This series thoroughly documents the removal and restoration of
one of the Capitol's historic artifacts, the Goddess of Liberty.
These materials were initially several separate series on the
original schedule which were combined together into one series
of Goddess of Liberty files for the revised draft retention schedule.
They can remain as one series. This series has been appraised
as archival. Keep the archival code of "A" on the retention
schedule. For now, the Board is maintaining the records at their
offices. When the project is fully completed and/or the Board
ceases to exist, these materials should be transferred to the
Archives and Information Services Division.
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Record Series Review
Series Title: Capitol events and exhibits files
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], 3.2 cubic feet.
Archival holdings:
Registrar's files, 1986-1990, 1 cubic foot.
These files consist of correspondence, memorandum, staff meeting
minutes, clippings, journal articles, brochures, lists of events
and exhibits scheduled, and occasional photographs of things to
be exhibited. The correspondence is to the Board requesting permission
to set up exhibits or schedule events and letters from the Board
giving or denying permission; memos are between Board staff concerning
events/exhibits or policies governing events/exhibits.
Capitol Restoration Celebration files, 1995, fractional.
The series contains a program and insert for the Capitol Restoration
Celebration held April 19-22, 1995.
Related records:
Capitol Centennial Celebration Finance Committee, Records,
1987-1988, 7 cubic feet.
These are records concerning the planning of and fundraising for
the Capitol Centennial Celebration in 1988. Types of records present
include minutes, reports, correspondence, clippings, photographs,
invitations, and programs. [For further information on this series,
see the appraisal report for this committee].
Description:
Records present include policies, correspondence, applications,
brochures, and statistics. Dates covered are c. 1983-[ongoing].
The policies concern the use of the Capitol and the grounds for
events and exhibits. These are followed by chronological files
of events/exhibits, which contain applications for events, statistics,
whether an event was approved, copies of brochures if produced,
and correspondence concerning the event. Following these are a
few special events files which document events such as the Capitol
centennial. The last file contains the Historic American Building
Survey (HABS), which also contains information on an exhibit which
took place in the Capitol after the survey was complete. General
policies governing the use of the Capitol or grounds for events
and exhibits are published as part of the administrative rules
(13 Texas Administrative Code, Chapter 111).
Purpose:
Documents events and exhibits in the Capitol or on the grounds.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The Capitol extension and restoration
of the Capitol's exterior was completed in 1993. Interior work
on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement:
Policy files by office, event files are chronological.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Capitol events and exhibits
Series item number: 1.1
Agency item number: 4.9
Archival code: R
Retention: PM
Appraisal decision:
These files document events and exhibits occurring in the Capitol
or on the grounds. Many of the events or exhibits are insignificant
in relation to the documentation of the Board or the Capitol.
Some are significant, such as the Capitol centennial. The policies
governing events and exhibits are archival and need to be retained.
This series has been appraised as archival. Change the archival
code of "R" on the schedule to "A." However,
only major events/exhibits need to be documented. When the Board
is ready to transfer older event/exhibit files to the Archives
and Information Services Division, Board staff should weed the
event/exhibit files according to the criteria above prior to transfer.
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Record Series Review
Series Title: General Land Office Building correspondence
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains primarily correspondence concerning the use
of the General Land Office building by the United Daughters of
the Confederacy (UDC) and the Daughters of the Republic of Texas
(DRT) prior to the building's restoration. Some general correspondence
is also present concerning the transfer of control to the Preservation
Board. Dates covered are c. 1983-[ongoing]. Legal opinions and
legislation regarding the transfer can be found in series 5.2,
GLO legislation and legal opinions. Reports concerning
the transfer can be found in series 5.3, GLO reports.
For many years the Daughters of the Republic of Texas and the
Daughters of the Confederacy jointly maintained a museum in the
old General Land Office building. Control of the use of the building
was transferred to the Preservation Board by these organizations
prior to the beginning of the restoration project. The collections
and museums of the organizations were moved to non-state facilities.
Purpose:
Documents the Board's interaction with the UDC and DRT and their
use of the General Land Office building, and transfer of the building
to the Preservation Board.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By correspondent
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: General Land Office building correspondence
Series item number: 1.1
Agency item number: 5.1
Archival code: A
Retention: PM
Appraisal decision:
There was some controversy surrounding the transfer of the building
to the Preservation Board. According to the former RA for the
Board, some aspects of this process and previous use of the building
are documented in this series, as well as in series 5.2, GLO
legislation and legal opinions, and 5.3, GLO reports.
This series has been appraised to be archival. Keep the archival
code of "A" on the retention schedule. For now, the
Board is maintaining the records at their offices. When the Board
ceases to have administrative uses for this material or the Board
ceases to exist, these materials should be transferred to the
Archives and Information Services Division.
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Record Series Review
Series Title: GLO legislation and legal opinions
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
These are Attorney General opinions and legislation regarding
the transfer of the General Land Office building from the United
Daughters of the Confederacy and the Daughters of the Republic
of Texas to the State Preservation Board. Dates covered are c.
1983-[ongoing]. Correspondence regarding this issue can be found
in series 5.1, General Land Office Building correspondence,
and reports can be found in the series GLO reports, series
5.3.
For many years the Daughters of the Republic of Texas and the
Daughters of the Confederacy jointly maintained a museum in the
old General Land Office building. Control of the use of the building
was transferred to the Preservation Board by these organizations
prior to the beginning of the restoration project. The collections
and museums of the organizations were moved to non-state facilities.
Purpose:
These materials provide the legal background and legislation regarding
the transfer of the building to the Preservation Board.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: GLO legislation and legal opinions
Series item number: 1.1
Agency item number: 5.2
Archival code: A
Retention: PM
Appraisal decision:
There was some controversy surrounding the transfer of the building
to the Preservation Board. This series concerns the transfer,
as well as series 5.1, General Land Office building correspondence,
and 5.3, GLO reports. Although not the record copy, these
materials should be maintained for their informational value on
this subject, along with the above mentioned series. This series
has been appraised to be archival. Keep the archival code of "A"
on the retention schedule. For now, the Board is maintaining the
records at their offices. When the Board ceases to have administrative
uses for this material or the Board ceases to exist, these materials
should be transferred to the Archives and Information Services
Division.
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Record Series Review
Series Title: GLO reports
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1986-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
These are reports done regarding the transfer of the General Land
Office building from the United Daughters of the Confederacy and
the Daughters of the Republic of Texas to the State Preservation
Board. Dates covered are c. 1986-[ongoing]. Correspondence regarding
this issue can be found in series 5.1, General Land Office
Building correspondence; legal opinions and legislation regarding
the transfer can be found in series 5.2, GLO legislation and
legal opinions.
For many years the Daughters of the Republic of Texas and the
Daughters of the Confederacy jointly maintained a museum in the
old General Land Office building. Control of the use of the building
was transferred to the Preservation Board by these organizations
prior to the beginning of the restoration project. The collections
and museums of the organizations were moved to non-state facilities.
Purpose:
Documents studies done regarding the transfer of the General Land
Office building to the State Preservation Board.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By report
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: GLO reports
Series item number: 5.2
Agency item number: 5.3
Archival code: A
Retention: PM
Appraisal decision:
There was some controversy surrounding the transfer of the building
to the Preservation Board. This series concerns the transfer,
as well as series 5.1, General Land Office building correspondence,
and 5.2, GLO legislation and legal opinions. These reports
should be maintained for their informational value on this subject,
along with the above mentioned series. This series has been appraised
to be archival. Keep the archival code of "A" on the
retention schedule. For now, the Board is maintaining the records
at their offices. When the Board ceases to have administrative
uses for this material or the Board ceases to exist, these materials
should be transferred to the Archives and Information Services
Division.
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Record Series Review
Series Title: GLO history
Dates: c. 1905, 1942-1944, 1990, undated
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: None
Ongoing record series? No
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1905, 1942-1944, 1990, undated, fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains a court case concerning the transfer of the
building to the Daughters of the Republic of Texas, c. 1905, and
correspondence concerning materials formerly housed in the building,
such as confederate flags. Dates of the letters are 1942-1944,
1990, and undated.
For many years the Daughters of the Republic of Texas and the
Daughters of the Confederacy jointly maintained a museum in the
old General Land Office building. Control of the use of the building
was transferred to the Preservation Board by these organizations
prior to the beginning of the restoration project. The collections
and museums of the organizations were moved to non-state facilities.
Purpose:
Documents some historical use of the building and its furnishings.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps?
Materials are very scattered and largely predate the existence
of the Preservation Board.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: GLO history
Series item number: 1.1
Agency item number: 5.6
Archival code: A
Retention: PM
Appraisal decision:
These letters provide some documentation on the previous use of
the GLO building and should be maintained as further documentation
of the history of the building. This series has been appraised
to be archival. Keep the archival code of "A" on the
retention schedule. I recommend renaming the series to Old
General Land Office, which I feel is more descriptive than
GLO history.
For now, the Board is maintaining the records at their offices.
When the Board ceases to have administrative uses for this material
or the Board ceases to exist, these materials should be transferred
to the Archives and Information Services Division.
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Record Series Review
Series Title: Curatorial files
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: several cubic feet each year.
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], 100 cubic feet.
Archival holdings:
Capitol Historical Artifact Collection, 1991-1994, 2 cubic
feet.
This is computer printout listing the artifacts acquired by the
Curator of the Capitol for use in the restoration of the Capitol.
Many of the items listed have accompanying photographs.
Description:
These are the files of the Curator of the Capitol. They include
historical materials, notes, correspondence, contracts, drawings,
photographs, and press releases. Dates covered are c. 1983-[ongoing].
The files are arranged into several groups. General files (administrative
files); Areas (Governor, Lieutenant Governor, House, Senate, Supreme
Court, Speaker, Secretary of State); Interiors; Art; Conservation;
Drawings; and History. Within each group the files are further
broken down by type of record or subject, such as monuments, carpet,
decorative arts, contracts, history/reference, or press releases.
Information regarding artifacts purchased by the Board and those
donated to the Board can also be found in these files.
A related series is the Status of Capitol Collections Report,
series 3.7.7, which is provides summary information on artifacts
purchased and accepted by the Board.
Purpose:
These files document the restoration and maintenance duties of
the Curator of the Capitol.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board, which assisted in the development
of the annual budget and work plan, the master plan, and collection
policy and furnishings plan, and recommendations concerning Board
approval of these documents. This committee was abolished in 1995
by Senate Bill 1428, 74th Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Curatorial files
Series item number: 1.1
Agency item number: 10.0
Archival code: A
Retention: PM
Appraisal decision:
These files document the restoration and maintenance duties of
the Curator, including the acquisition of artifacts by the Board
for the restoration of the Capitol. This is a significant function
of the Board, and these files contain historically valuable documentation
on the restoration of the Capitol and its contents. This series
has been appraised to be archival. Keep the archival code of "A"
on the retention schedule.
For now, the Board is maintaining the records at their offices.
When the Board ceases to have administrative uses for this material
or the Board ceases to exist, these materials should be transferred
to the Archives and Information Services Division.
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Record Series Review
Series Title: Historical/reference files
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: unknown, largest accumulation of material
was during the early years of the project.
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], 16 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
These are files gathered by the Capitol historian and include
research notes, correspondence, photographs, copies of articles,
and procedures used to develop furnishings. Dates covered are
c. 1983-[ongoing]. These files concern the history of the Capitol,
its contents, and the grounds.
Purpose:
Documents historical references to the Capitol and the grounds.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Alphabetical by topic
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Historical/reference files
Series item number: 1.1
Agency item number: 11.0
Archival code: A
Retention: PM
Appraisal decision:
This series documents the history of the Capitol and the grounds.
Due to the historical significance of the Capitol, these files
should be maintained for their informational value as a unique
compilation. This series has been appraised to be archival. Keep
the archival code of "A" on the retention schedule.
For now, the Board is maintaining the records at their offices.
When the Board ceases to have administrative uses for this material
or the Board ceases to exist, these materials should be transferred
to the Archives and Information Services Division.
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Record Series Review
Series Title: Reference general files
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1983-[ongoing], 2 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains primarily copies of articles or other publications
which contain references to other state capitols. Dates covered
are c. 1983-[ongoing].
Purpose:
This series serves as a ready-reference file on other state capitols.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Alphabetical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Reference general files
Series item number: 1.1
Agency item number: 12.0
Archival code: A
Retention: PM
Appraisal decision:
These are ready-reference files on other state capitols used as
a research tool. Reference files such as these do not warrant
permanent retention by the Archives. This series has been appraised
as non-archival. Remove the archival code of "A" from
the retention schedule.
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Record Series Review
Series Title: Asbestos/hazardous waste
Dates: c. 1983-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 30 years after completion of the record.
Actual holdings of the agency are c. 1983-[ongoing], 2 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
These are reports about the asbestos abatement during the Capitol
restoration project, dating c. 1983-[ongoing]. Materials concerning
asbestos abatement can also be found in series 1.0, Capitol
preservation and extension project files.
Purpose:
Documents the asbestos abatement undertaken during the Capitol
restoration project.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The Capitol extension and restoration
of the Capitol's exterior was completed in 1993. Interior work
on the Capitol was completed in 1995.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Unknown
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Asbestos/hazardous waste
Series item number: 5.2
Agency item number: 13.0
Archival code: A
Retention: AC+30
Appraisal decision:
This series documents the asbestos abatement at the Capitol during
the restoration project. This process is also documented in series
1.0, Capitol preservation and extension project files,
an archival series. While removal of asbestos is important, excess
documentation of the process is not necessary. Also, the retention
period for these records is sufficient for long-term documentation.
Therefore, this series has been appraised to be non-archival.
Remove the archival code of "A" from the retention schedule.
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Record Series Review
Series Title: Capitol furnishings project
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: 1-2 cubic feet
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1986-[ongoing], 24 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Records in this series include correspondence and notes concerning
furnishings for the Capitol restoration project. Dates covered
are c. 1986-[ongoing]. A related series is series 10.0, Curatorial
files.
Purpose:
Documents restoration activities re: furnishings for the Capitol
restoration project.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board, which assisted in the development
of the annual budget and work plan, the master plan, and collection
policy and furnishings plan, and recommendations concerning Board
approval of these documents. This committee was abolished in 1995
by Senate Bill 1428, 74th Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? No records prior to about 1986.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Capitol furnishings project
Series item number: 1.1
Agency item number: 14.0
Archival code: A
Retention: PM
Appraisal decision:
These records document restoration activities re: furnishings
for the Capitol restoration project. As with the Curatorial
files, series 10.0, these materials need to be preserved as
they document the restoration of the Capitol, an historically
significant structure. According to the former RA, about 20% of
these materials are duplicated in the Curatorial files,
but there are unique materials in this series. This series has
been appraised to be archival. Keep the archival code of "A"
on the retention schedule. For now, the Board is maintaining the
records at their offices. When the Board ceases to have administrative
uses for this material or the Board ceases to exist, these materials
should be transferred to the Archives and Information Services
Division.
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Record Series Review
Series Title: General administrative correspondence - Capitol
Complex Visitors Center
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for one year. Actual holdings of the agency
are c. 1994-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains general correspondence with the public regarding
Capitol Complex Visitors Center (CCVC) operations and business,
and other related general correspondence. Dates covered are c.
1994-[ongoing].
Purpose:
Documents contact with the public regarding CCVC business and
operations.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Reverse chronological order
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: General administrative correspondence - Capitol Complex
Visitors Center
Series item number: 1.1.007
Agency item number: 15.1.1
Archival code: R
Retention: 1
Appraisal decision:
This is general correspondence with the public regarding the administrative
operation of the Capitol Complex Visitors Center. It does not
document significant functions of the Preservation Board. This
series has been appraised to be non-archival. Remove the archival
code of "R" from the retention schedule. Because this
is general correspondence, the series item number on the schedule
needs to be changed to 1.1.008.
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Record Series Review
Series Title: IRS Letter of determination
Dates: 1992
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Unknown
Annual accumulation:
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1992, fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This is a letter from the Internal Revenue Service concerning
the non-profit status of the gift shop operating in the Capitol
Complex Visitors Center, dated 1992.
Purpose:
Documents the non-profit status of the gift shop.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Unarranged.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, gift shop opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: IRS Letter of determination
Series item number: 1.1
Agency item number: 15.1.15
Archival code: A
Retention: PM
Appraisal decision:
This letter documents the non-profit status of the gift shop in
the Capitol Complex Visitors Center. While the document is important
for the operation of the shop, the operation of the gift shop
is not a significant function of the Board needing permanent documentation
by the Archives. This series has been appraised to be non-archival.
Remove the archival code of "A" from the retention schedule.
Also, I recommend the retention code on the schedule be changed
to PS (purpose served), as the letter is only needed while the
shop is in operation or for a few years after closure for audit
purposes. It does not need to be maintained permanently.
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Record Series Review
Series Title: Administrative correspondence - Gift shop
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 4 years. Actual holdings of the agency
are c. 1994-[ongoing], 0.5 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Series consists of internal memoranda, staff meeting minutes,
job descriptions, criteria for products sold in the gift shop,
etc. Dates covered are c. 1994-[ongoing]. The materials concern
the operation of the gift shop in the Capitol Complex Visitors
Center. Gift shop product selection policies and products are
also discussed in the Board meeting minutes.
Purpose:
Documents the operation of the gift shop in the Capitol Complex
Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Reverse chronological order
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, gift shop opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Administrative correspondence - Gift shop
Series item number: 1.1.007
Agency item number: 15.2.2
Archival code: R
Retention: 4
Appraisal decision:
These records document the operation of the gift shop in the Capitol
Complex Visitors Center. The operation of the gift shop is not
a significant function of the Board needing permanent documentation
by the Archives. Also, product selection policies and procedures
are documented in the minutes of the State Preservation Board.
This series has been appraised to be non-archival. Remove the
archival code of "R" from the retention schedule.
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Record Series Review
Series Title: Product information - Gift shop
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 2 years. Actual holdings of the agency
are c. 1994-[ongoing], 0.5 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains logos, catalogs, product development ideas,
information on commemorative products, etc., for items to sell
in the gift shop in the Capitol Complex Visitors Center. Dates
covered are c. 1994-[ongoing]. Gift shop product selection policies
and products are also discussed in the Board meeting minutes.
Purpose:
Documents products selected for sale in the gift shop in the Capitol
Complex Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the gift shop opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Product information - Gift shop
Series item number: 1.1
Agency item number: 15.2.6
Archival code: R
Retention: 2
Appraisal decision:
These records concern products selected for sale in the Capitol
Complex Visitors Center. The operation of the gift shop is not
a significant function of the Board needing permanent documentation
by the Archives. Also, product selection policies and procedures
are documented in the minutes of the State Preservation Board.
This series has been appraised to be non-archival. Remove the
archival code of "R" from the retention schedule.
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Record Series Review
Series Title: Education programs - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 4 years. Actual holdings of the agency
are c. 1994-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
Records present include correspondence, reports, evaluations,
etc., concerning the planning and development of education programs
by the State Preservation Board for the Capitol Complex Visitors
Center, such as teachers workshops. Dates covered are c. 1994-[ongoing].
Purpose:
Documents development of education programs for the Capitol Complex
Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By type of material.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Education programs - CCVC
Series item number: 1.1
Agency item number: 15.3
Archival code: R
Retention: 4
Appraisal decision:
This series documents education programs developed by the Board
for use by the Capitol Complex Visitors Center. Education of the
public is an increasingly significant function of the Preservation
Board. These programs help to convey the historical significance
of the Old General Land Office building, the Capitol, the extension,
and grounds to visitors, as is mandated in the Board's legislation.
Therefore, this series has been appraised to be archival. Change
the archival code to "A" on the retention schedule.
Transfer files which have fulfilled their retention period yearly
to the Archives and Information Services Division. As these records
began in 1994, transfers of the earliest files should be in 1998.
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Record Series Review
Series Title: Exhibits - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 4 years. Actual holdings of the agency
are c. 1994-[ongoing], 0.5 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series consist of correspondence with museums, organizations,
and individuals concerning exhibits in the Capitol Complex Visitors
Center; loan agreements; and exhibit brochures or programs. Dates
covered are c. 1994-[ongoing]. These materials document preparation
work prior to the exhibit and items borrowed for the exhibits.
Purpose:
Documents preparation and makeup of exhibits in the Capitol Complex
Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994. The
Center has permanent exhibits concerning the old General Land
Office building and Capitol restoration. It also has temporary
exhibits of materials relating to Texas history, such as exhibits
about the early mapping of Texas, or one containing items from
the wives of Texas governors.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical by exhibit or correspondent.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opening in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Exhibits - CCVC
Series item number: 1.1
Agency item number: 15.4
Archival code: A
Retention: 4
Appraisal decision:
The series documents the exhibits in the Capitol Complex Visitors
Center. Presentation of exhibits is a significant educational
function of the CCVC, which serves as a combination visitors center
to the Capitol Complex and a museum. These programs help to convey
the historical significance of the Old General Land Office building,
the Capitol, the extension, and grounds to visitors, as is mandated
in the Board's legislation; and also focus on various aspects
of Texas history, such as an exhibit on the mapping of Texas,
or one about Stephen F. Austin. This series has been appraised
to be archival. Keep the archival code of "A" on the
retention schedule. Transfer files which have fulfilled their
retention period yearly to the Archives and Information Services
Division. As these records began in 1994, transfers of the earliest
files should be in 1998.
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Record Series Review
Series Title: Tours - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for one year. Actual holdings of the agency
are c. 1994-[ongoing], 0.25 cubic feet.
Archival holdings:
Gallery guide, 1996, fractional.
Your Window to Capitol History describes the history of
the Capitol, of the old General Land Office building, and the
permanent exhibits housed in the Texas History Gallery. This is
a brochure available for self-guided tours.
Description:
This series consists of scripted information given by tour guides
as well as brochures and information created for self-guided tours.
Also present are books listing tours scheduled and comments by
visitors about the Capitol Complex Visitors Center. Dates covered
are c. 1994-[ongoing].
Purpose:
Documents tour given at the Capitol Complex Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Reverse chronological order.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Tours-CCVC
Series item number: 1.1
Agency item number: 15.5
Archival code: A
Retention: 1
Appraisal decision:
Tours given at the Capitol Complex Visitors Center represent a
minor function of the Preservation Board. This function is sufficiently
documented by the brochure Your Window to Capitol History
and does not require permanent retention by the Archives. This
series has been appraised to be non-archival. Remove the archival
code of "A" from the retention schedule.
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Record Series Review
Series Title: Volunteer programs - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 2 years. Actual holdings of the agency
are c. 1994-[ongoing], 0.25 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series consist of correspondence with organizations providing
volunteers for the Capitol Complex Visitors Center, such as the
Junior League of Austin; proposals; contracts; lists of volunteers;
and lists of work for volunteers. Dates covered are c. 1994-[ongoing].
Purpose:
Documents volunteer recruitment and use of volunteers by the Capitol
Complex Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical, then chronological.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Volunteer programs-CCVC
Series item number: 1.1
Agency item number: 15.6
Archival code: A
Retention: 2
Appraisal decision:
This series documents the use of volunteers by the Capitol Complex
Visitors Center. This is not an activity or function which warrants
permanent documentation in the Archives. This series has been
appraised to be non-archival. Remove the archival code of "A"
from the retention schedule.
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Record Series Review
Series Title: Video - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: none
Agency holdings:
Retained by the agency for 4 years. Actual holdings of the agency
are c. 1994-[ongoing], 0.5 cubic feet.
Archival holdings:
Lone Star Legacy video, 1994, fractional.
CCVC educational video about the history of the Capitol, narrated
by Walter Cronkite.
Description:
This series contains a transcript, and research and background
information on the Lone Star Legacy video narrated by Walter
Cronkite, which is shown in the Capitol Complex Visitors Center
for the public. Dates covered are c. 1994-[ongoing]. The series
also contains information about other video operations in the
CCVC. Videos are not present.
Purpose:
Documents the development of the "Lone Star Legacy"
video and the operation of the video program at the Capitol Complex
Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Video-CCVC
Series item number: 1.1
Agency item number: 15.7
Archival code: A
Retention: 4
Appraisal decision:
This series documents the video operations of the Capitol Complex
Visitors Center. Although the video contains informational value
about Texas and the Capitol, it is a minor product of a relatively
minor function of the Board. Additionally, information in the
video can be found in a variety of other sources. The transcript
and research materials in this series have been determined to
be non-archival. Remove the archival code of "A" from
the retention schedule.
I recommend adding the video produced by the Board, Lone Star
Legacy, to this series rather than creating an additional
series for it.
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Record Series Review
Series Title: Facilities - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1994-[ongoing], 0.5 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains reports, service requests, memos, etc., concerning
security measures, emergency procedures, maintenance/custodial
furnishings, elevators, penny and change machines, parking, signage,
telecommunications, lighting, building exterior, building history,
floor plans, and electrical features. Dates covered are c. 1994-[ongoing].
These materials document general maintenance of the old General
Land Office Building, which houses the Capitol Complex Visitors
Center.
Purpose:
Documents general maintenance of the old General Land Office building.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Facilities-CCVC
Series item number: 5.2
Agency item number: 15.8
Archival code: R
Retention: PM
Appraisal decision:
These records document general maintenance of the old General
Land Office building. The restoration of the building is well
documented in an archival series, series 1.0, General Land
Office building restoration project files. General facility
maintenance records do not require permanent documentation by
the Archives. This series has been appraised to be non-archival.
Remove the archival code of "R" from the retention schedule.
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Record Series Review
Series Title: Policies - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency until superseded. Actual holdings of the
agency are c. 1994-[ongoing], fractional
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains policies of the Capitol Complex Visitors
Center, such as rules for school groups, use of the facility for
receptions, and taking photographs in the facility. Memorandum
and correspondence concerning these policies is also present.
Dates covered are c. 1994-[ongoing]. These policies are not published
in the administrative code.
Purpose:
Documents policies of the Capitol Complex Visitors Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Reverse chronological order
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Policies-CCVC
Series item number: 1.1.025
Agency item number: 15.10
Archival code: A
Retention: US
Appraisal decision:
These are policies specific to the Capitol Complex Visitors Center
and are not published anywhere. While some of the policies are
routine, such as parking, others are more specific, such as the
use of the facility for receptions and school groups, and do require
permanent documentation. These policies regulate the access of
the public to the building. Because these are not available elsewhere,
this series has been appraised to be archival. Maintain the archival
code of "A" on the retention schedule. A copy of the
policies should be transferred to the Archives and Information
Services Division at the agency's earliest convenience, then yearly
or as the policies become superseded. Routine correspondence in
the file requesting information about a policy can be weeded out
prior to transfer. We are only interested in the policies.
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Record Series Review
Series Title: Special events - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 4 years. Actual holdings of the agency
are c. 1994-[ongoing], 0.25 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains materials such as correspondence, memorandum,
and brochures regarding special events which take place at the
Capitol Complex Visitors Center, or which the CCVC is involved
with, at the Capitol or on the Capitol grounds. Dates covered
are c. 1994-[ongoing]. Events include the CCVC grand opening and
the Capitol rededication.
Purpose:
Documents special events at the CCVC or involving the CCVC at
the Capitol or on the grounds.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical by event
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Special events-CCVC
Series item number: 1.1
Agency item number: 15.11
Archival code: A
Retention: 4
Appraisal decision:
The few special events covered in these files have thus far been
ceremonial. They have not been documented sufficiently in other
records series and some documentation should be maintained for
such events. This series has been appraised to be archival. Maintain
the archival code of "A" on the retention schedule.
Transfer files which have fulfilled their retention period yearly
to the Archives and Information Services Division. As these records
began in 1994, transfers of the earliest files should be in 1998.
Thus far the volume of records is small, covering a handful of
events. If the number of events increases greatly, we may do a
sampling of such events occurring at the CCVC rather than retain
all the records in the series. As the volume of these files is
currently small and looks to remain so, the entire series will
be considered as archival.
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Record Series Review
Series Title: CCVC publications
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1994-[ongoing].
Archival holdings:
Gallery guide, 1996, fractional.
Your Window to Capitol History describes the history of
the Capitol, of the old General Land Office building, and the
permanent exhibits housed in the Texas History Gallery.
A search of the publications in the State Publications Depository
Program of the Library and Archives Commission thus far shows
no publications by or about the Capitol Complex Visitors Center.
Some recent items may still be in cataloging.
Description:
This series contains brochures and other publications produced
by the State Preservation Board about the Capitol Complex Visitors
Center, such as the gallery guide. Dates covered are c. 1994-[ongoing].
Copies of the publications are scheduled to be deposited in the
State Publications Depository Program.
Purpose:
Maintain copies of CCVC publications.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By publication
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems:
No publications about the CCVC were found in the State Publications
Depository Program, including the Gallery guide, of which the
Archives maintains a copy. I talked with the staff of the Information
Services section (which provides access and reference services
for materials received through the State Publications Depository
Program) and small items such as brochures are often considered
ephemera and not added to the catalogued collections. These are
generally maintained in a topical vertical file. In this case,
there was not a file for the CCVC nor any CCVC-related brochures
in files for the Capitol area or the Preservation Board.
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: CCVC publications
Series item number: 1.1.029
Agency item number: 15.15
Archival code: A
Retention: PM
Appraisal decision:
Normally, copies of agency publications which are deposited in
the State Publications Depository Program fulfill any archival
requirements. The State Publications Depository Program does not
necessarily keep ephemera, which some of these items are, so they
are not currently being maintained anywhere except at the Board.
Also, publications such as these help to fulfill the function
of the board "to convey their historical significance to
visitors," referring to the Old General Land Office Building
and the Capitol. We have determined this series to have permanent
value and have thus appraised it to be archival. Maintain the
archival code of "A." Send copies of any publications
in this series to the Archives and Information Services Division
as they are produced.
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Record Series Review
Series Title: Media/Public relations - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 2 years. Actual holdings of the agency
are c. 1994-[ongoing], fractional.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This series contains press releases, lists of contacts and other
general press information concerning the Capitol Complex Visitors
Center. Dates covered are c. 1994-[ongoing]. Topics of releases
include announcements of new exhibits, receptions to be held,
etc.
Purpose:
Documents press activity concerning the Capitol Complex Visitors
Center.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Reverse chronological order.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Media/Public relations-CCVC
Series item number: 1.1.019
Agency item number: 15.16
Archival code: R
Retention: 2
Appraisal decision:
These are press releases concerning activities at or involving
the CCVC. Press releases are usually considered to be archival.
However, according to the former RA, these are duplicated in series
3.16, Press releases, which documents all the activities
of the Preservation Board, including those involving the CCVC.
Because of the duplication of coverage, this series has been appraised
to be non-archival. Remove the archival code of "R"
from the retention schedule.
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Record Series Review
Series Title: Resources (People, companies) - CCVC
Dates: c. 1994-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for 5 years. Actual holdings of the agency
are c. 1994-[ongoing], 0.25 cubic feet.
Archival holdings:
None in the Archives and Information Services Division of the
Library and Archives Commission.
Description:
This files consists of a list of contacts the Capitol Complex
Visitors Center has for use in setting up exhibits and for other
professional services. Dates covered are c. 1994-[ongoing].
Purpose:
Documents people and companies used by the CCVC for various professional
services.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Reverse chronological order.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None, the Capitol Complex Visitors Center opened in 1994.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Resources (People, companies)-CCVC
Series item number: 1.1
Agency item number: 15.19
Archival code: R
Retention: 5
Appraisal decision:
This series documents the routine use of companies or individuals
for various professional services. This is a routine administrative
function and does not require permanent documentation by the Archives.
This series has been appraised to be non-archival. Remove the
archival code of "R" from the retention schedule.
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Record Series Review
Series Title: Grounds project files
Dates: c. 1986-[ongoing]
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: unknown
Agency holdings:
Not yet on the retention schedule. Actual holdings of the agency
are c. 1986-[ongoing], unknown cubic feet.
Archival holdings:
Master plan, Historic grounds of the Texas Capitol, 1995, fractional.
The plan contains a report on the evolution and history of the
grounds and on their present condition. It proposes a plan for
the restoration of the grounds to the period of 1888-1915, while
balancing the historic landscape with functional and operational
concerns. It is illustrated with plans, drawings, and photographs,
and provides projected costs.
Description:
The project files contain proposals, bids, contracts, correspondence,
building plans, drawings and specifications, master plans, and
other items associated with the restoration of the Capitol grounds
to their 1888-1915 appearance. Correspondents include contractors,
architects, landscape companies, consulting firms, and state agencies.
Dates covered are c. 1986-[ongoing].
Another series of grounds files containing historical documentation,
proposals, studies, and other materials is series 4.7, Capitol
grounds files.
Purpose:
These files document the planning and restoration of the Capitol
grounds.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board. The Committee assisted in the
development of the annual budget and work plan, the master plan,
and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol develops and implements a master plan of at least
twenty years projection for the maintenance, preservation, restoration,
and modification of the buildings and their grounds.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By type of material
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? No records prior to about 1986.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records:
The plan, Master Plan, Historic Grounds of the Texas Capitol,
is published and copies are deposited in the Archives and Information
Services Division and the State Publications Depository Program.
Suggested series from state records retention schedule:
Title: Grounds project files
Series item number: 5.2.002
Agency item number: 16
Archival code: A
Retention: PM
Appraisal decision:
This series is being added to the revised retention schedule to
document the grounds restoration project. These files fully document
the Capitol grounds restoration project. The Capitol is a historically
significant building, and the grounds also have historical significance.
This documentation needs to be maintained permanently. For now,
the Board is maintaining the records at their offices. When the
project is fully completed and/or the Board ceases to exist, these
materials should be transferred to the Archives and Information
Services Division.
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Records Series Review
Series Title: State Preservation Board minutes and agenda
Dates: 1995-1996
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: 0.4 cubic feet
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1983-[ongoing], 8 cubic feet (this includes minutes of the
Permanent Advisory Committee).
Archival holdings:
Series contains minutes, agenda, and various attachments concerning
actions taken by the State Preservation Board, including copies
of policies, rules and regulations, proposals, agreements, and
lists of acquisitions or deaccessions to the Capitol Historical
Artifact Collection. Dates covered are March and August 1995,
and February 1996, fractional.
Description:
Series contains minutes, agenda, and various attachments concerning
actions taken by the State Preservation Board dating 1983-[ongoing].
Meeting files and attachments include rules and regulations, copies
of proposals, agreements, contracts, and lists of acquisitions
or deaccessions to the Capitol Historical Artifact Collection.
Purpose:
Documents decisions made by the State Preservation Board.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: State Preservation Board and Permanent Advisory Board agendas
and minutes
Series item number: 1.1.017
Agency item number: 3.14
Archival code: A
Retention: PM
Appraisal decision:
Minutes and meeting transcripts of state board meetings provide
primary evidence of the functions and policy formulation of the
highest echelon of the agency. These are already considered to
be archival. These materials will be maintained permanently at
the Archives and Information Services Division. The minutes and
agenda are combined in the agency retention schedule with that
of a defunct committee, the Permanent Advisory Committee. I have
recommended the minutes and agenda for these two bodies remain
separate on the schedule, as has been done on past retention schedules.
The finding aid at the Archives and Information Services Division
will list the series separately.
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Records Series Review
Series Title: Permanent Advisory Committee minutes and agenda
Dates: 1995
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: None
Ongoing record series? No
Annual accumulation: none
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1983-1995, 8 cubic feet (this includes the minutes of the
State Preservation Board).
Archival holdings:
Series contains minutes, agenda, and various attachments concerning
actions taken by the Permanent Advisory Committee of the State
Preservation Board, including rules and regulations, copies of
contracts, etc. Dates covered are March-August 1995. The Permanent
Advisory Committee was abolished in 1995.
Fractional.
Description:
Series contains minutes, agenda, and various attachments concerning
actions taken by the State Preservation Board and the Permanent
Advisory Committee of the Board, dating 1983-[ongoing]. Meeting
files and attachments include rules and regulations, copies of
proposals, agreements, contracts, and lists of acquisitions or
deaccessions to the Capitol Historical Artifact Collection. The
Permanent Advisory Committee was abolished in 1995.
Purpose:
Documents decisions made by the Permanent Advisory Committee.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
A Permanent Advisory Committee was created to assist the Board.
It was composed of the Executive Director of the Historical Commission,
Chairman of the Antiquities Committee, Director of the Library
and Archives Commission and Archives Commission, Director of the
Commission on the Arts, and three citizens, one each appointed
by the Governor, Lieutenant Governor, and Speaker of the House.
The Committee assisted in the development of the annual budget
and work plan, the master plan, and collection policy and furnishings
plan, and recommendations concerning Board approval of these documents.
This committee was abolished in 1995 by Senate Bill 1428, 74th
Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: State Preservation Board and Permanent Advisory Board agendas
and minutes
Series item number: 1.1.017
Agency item number: 3.14
Archival code: A
Retention: PM
Appraisal decision:
Minutes and meeting transcripts of state board meetings provide
primary evidence of the functions and policy formulation of the
highest echelon of the agency. These are already considered to
be archival. The work of the Permanent Advisory Committee was
central to the functioning of the Preservation Board. Its minutes
and agenda have been appraised to be archival as well. These materials
will be maintained permanently at the Archives and Information
Services Division. The minutes and agenda are combined in the
agency retention schedule with those of the State Preservation
Board. I have recommended the minutes and agenda for these two
bodies remain separate on the schedule, as has been done on past
retention schedules. The finding aid at the Archives and Information
Services Division will list the series separately.
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Records Series Review
Series Title: Capitol Preservation and Extension project files
- Master plan for the Capitol
Dates: 1989
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: None
Ongoing record series? No
Agency holdings:
Retained by the agency permanently. Actual holdings are 1989,
0.5 cubic feet.
Archival holdings:
Texas Capitol, Preservation and Extension. Master Plan and
Historic Structure Report was prepared by the firm of 3D/International
and Ford, Powell & Carson, December 19, 1989. The plan contains
a report on the history of the Capitol, its construction, modifications
over the years, and current conditions, detailing architectural
and functional inadequacies. It discusses contemporary needs and
proposes a plan for the preservation of the Capitol and an underground
expansion, including suggested construction phasings and projected
costs. The master plan also includes design concepts for the Capitol
Complex, focusing on the development of the area north of 15th
Street and up to Martin Luther King Boulevard.
The master plan is illustrated with drawings of the Capitol,
grounds, and proposed plans for the Capitol Complex area. Floor
plans of the Capitol, and of offices and other areas in both the
Capitol and the extension are also included. The master plan is
accompanied by a four-volume set of appendices, containing a copy
of the outline of the original contract and specifications for
the Capitol, building surveys reports for several years, a survey
of existing conditions in rooms and other areas in the Capitol,
and several reports undertaken as part of the pre-construction
process. These latter reports include a traffic and parking study
and the results of an archaeological investigation of the area
to be excavated for the underground extension.
The master plan consists of five volumes, comprising approximately
0.5 cubic feet.
An earlier master plan for the Capitol Complex was prepared by
the State Building Commission in 1963, The Capitol Area Master
Plan and Its Development.
Copies of the master plan are also on file in the State Publications
Depository Program of the Library and Archives Commission.
Description:
See archival holdings.
Purpose:
The master plan identifies current architectural and functional
problems at the Capitol and proposes a plan for its preservation
and expansion.
Agency program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
A Permanent Advisory Committee was created to assist the Board.
The Committee assisted in the development of the annual budget
and work plan, the master plan, and collection policy and furnishings
plan, and recommendations concerning Board approval of these documents.
This committee was abolished in 1995 by Senate Bill 1428, 74th
Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Unarranged.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Capitol Preservation and Extension project files
Series item number: 5.2.002
Agency item number: 1.0
Archival code: A
Retention: PM
Appraisal decision:
The restoration of the Capitol and the construction of the underground
extension were based on planning concepts and other information
provided in the master plan. According to the former RA of the
Board, Ms. Bourdeau, these should be filed with the project files.
Because of the historical significance of these buildings and
the importance in maintaining thorough documentation of the construction/restoration
projects, the master plan has been appraised to be archival. It
will be maintained permanently at the Archives and Information
Services Division, filed as part of the series, Capitol preservation
and extension project files. The plan is catalogued in the
Texana book collection in the Archives.
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Records Series Review
Series Title: Capitol Preservation and Extension project files
- Architectural project manuals
Dates: 1989-1992
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: none
Ongoing record series? No
Agency holdings:
None
Archival holdings:
These are design briefs and project manuals prepared by the project
architects for the Capitol extension and restoration, 3D/International
and Ford, Powell & Carson. Dates covered are 1989-1992. The design
briefs were prepared for the Board and give detailed architectural/engineering
analysis of all components of the projects, including drawings,
specifications, and budget schedules. The project manuals are
bidding packages which give extensive, detailed information on
various components of the projects to be bid on, such as excavation
for the Capitol extension, interior preservation of the Capitol,
etc. These were sent or made available to architectural firms,
contractors, etc., wishing to bid on these construction/restoration
projects. The manuals are spiral bound and a few duplicate copies
are present.
5.25 cubic feet of records.
Description:
See archival holdings
Purpose:
Documents the materials prepared and issued to bidders for the
construction and restoration projects of the Capitol and the extension.
Agency program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement:
Design briefs are filed first, followed by the project manuals.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Capitol Preservation and Extension project files
Series item number: 1.0
Agency item number: 5.2.002
Archival code: A
Retention: PM
Appraisal decision:
The design briefs and project manuals document the materials prepared
and issued to bidders for the construction and restoration projects
of the Capitol and the extension. According to the former RA of
the Board, Ms. Bourdeau, these should be filed with the project
files. Because of the historical significance of these buildings
and the importance in maintaining thorough documentation of the
construction/restoration projects, these manuals have been appraisal
to be archival. They will be maintained permanently at the Archives
and Information Services Division, filed as part of the series,
Capitol preservation and extension project files.
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Records Series Review
Series Title: General Land Office Building restoration project
files - Master plan for the General Land Office Building
Dates: 1989
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: none
Ongoing record series? No
Agency holdings:
Retained by the agency permanently. Actual holdings are 1989,
fractional.
Archival holdings:
General Land Office Building of 1857. A Master Plan and Historic
Structures Report was prepared by Chumney and Associates,
Architects, October 2, 1989. The plan contains a report on the
history of the 1857 General Land Office Building, its construction,
modifications over the years, and current conditions, detailing
architectural and functional inadequacies. It discusses contemporary
needs and proposes a plan for the restoration of the building,
including suggested construction phasings and projected costs.
The master plan is illustrated with drawings and floor plans
of the building and it's rooms, as well as photographs of the
interior and exterior of the building at various times throughout
its history.
Fractional.
Copies of the master plan are also on file in the State Publications
Depository Program of the Library and Archives Commission.
Description:
See archival holdings.
Purpose:
The master plan identifies current architectural and functional
problems in the old General Land Office Building and proposes
a plan for its restoration.
Agency program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The Board is composed
of the Governor, who acts as chair, the Lieutenant Governor, and
the Speaker of the House of Representatives. Additionally, the
Governor appoints one member, and the Lieutenant Governor and
Speaker each appoint one member from their respective chambers.
The appointed members serve two-year terms.
A Permanent Advisory Committee was created to assist the Board.
The Committee assisted in the development of the annual budget
and work plan, the master plan, and collection policy and furnishings
plan, and recommendations concerning Board approval of these documents.
This committee was abolished in 1995 by Senate Bill 1428, 74th
Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Unarranged.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: General Land Office Building restoration project files
Series item number: 5.2.002
Agency item number: 2.0
Archival code: A
Retention: PM
Appraisal decision:
The restoration of the General Land Office was based on planning
concepts and other information provided in the master plan. According
to the former RA of the Board, Ms. Bourdeau, this item should
be filed with the project files. Because of the historical significance
of the old General Land Office Building and the importance in
maintaining thorough documentation of the restoration project,
the master plan has been appraisal to be archival. It will be
maintained permanently at the Archives and Information Services
Division, filed as part of the series, General Land Office
Building restoration project files. The plan is catalogued
in the Texana book collection in the Archives.
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Records Series Review
Series Title: General Land Office Building restoration project
files - Architectural project manuals
Dates: 1989-1990
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: none
Ongoing record series? No
Annual accumulation:
Agency holdings: None
Archival holdings:
These are design briefs and project manuals prepared by the project
architects for the restoration of the old General Land Office
building, the firm of Chumney and Associates, Architects. Dates
covered are 1989-1990. The design briefs give detailed architectural
and engineering analysis of all components of the project, including
drawings, specifications, and budget schedules. The project manuals
are bidding packages which give extensive, detailed information
on various components of the projects to be bid on. These were
sent or made available to architectural firms, contractors, etc.,
wishing to bid on the restoration projects. The manuals are spiral
bound and a few duplicate copies are present.
0.75 cubic feet of records.
Description:
See archival holdings.
Purpose:
Documents the materials prepared and issued to bidders for the
restoration of the old General Land Office building.
Agency program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: The design briefs are filed first followed by the
project manuals.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: General Land Office Building restoration project files
Series item number: 2.0
Agency item number: 5.2.002
Archival code: A
Retention: PM
Appraisal decision:
The design briefs and project manuals document the materials prepared
and issued to bidders for the restoration of the old General Land
Office building. According to the former RA of the Board, Ms.
Bourdeau, these should be filed with the project files. Because
of the historical significance of these buildings and the importance
in maintaining thorough documentation of the construction/restoration
projects, these manuals have been appraisal to be archival. They
will be maintained permanently at the Archives and Information
Services Division, filed as part of the series, General Land
Office Building restoration project files.
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Records Series Review
Series Title: Grounds project files - Master plan, Historic Grounds
of the Texas Capitol
Dates: 1995
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: None
Ongoing record series? No
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1994, fractional.
Archival holdings:
Master plan, Historic Grounds of the Texas Capitol was
prepared by The Broussard Group/EDAW, A Joint Venture, in March
1995. The plan contains a report on the evolution and history
of the grounds, and their present condition. It proposes a plan
for the restoration of the grounds to the period of 1888-1915,
while balancing the historic landscape with functional and operational
concerns. Included in the plan are suggested construction phasings
and projected costs, drawings and plans of the current grounds
and proposed changes to the grounds, and photographs of the grounds
taken throughout the years.
Fractional cubic feet.
Copies of the plan are also available in the State Publications
Depository Program of the Library and Archives Commission.
Description:
See archival holdings.
Purpose:
The master plan identifies current problems with the Capitol grounds
and proposes a plan for their restoration.
Agency program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board. The Committee assisted in the
development of the annual budget and work plan, the master plan,
and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol develops and implements a master plan of at least
twenty years projection for the maintenance, preservation, restoration,
and modification of the buildings and their grounds.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Unarranged.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Suggested series from state Records Retention Schedule:
This series is being added to the retention schedule.
Title: Grounds project files
Series item number: 5.2.002
Agency item number: 16
Archival code: A
Retention: PM
Appraisal decision:
The restoration of the Capitol grounds was based on planning concepts
and other information provided in the master plan. According to
the former RA of the Board this item should be filed with the
project files. Because of the historical significance of the Capitol
and its grounds and the importance in maintaining thorough documentation
of the restoration project, the master plan has been appraisal
to be archival. It will be maintained permanently at the Archives
and Information Services Division, filed as part of the series,
Grounds project files. The plan is catalogued in the Texana
book collection in the Archives.
return to
top
Records Series Review
Series Title: Architect of the Capitol Roy Graham correspondence
Dates: 1985-1987
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: none
Ongoing record series? No
Agency holdings: None
Archival holdings:
These are outgoing letters and memos, with attachments, from the
Architect of the Capitol. Copies of a few incoming letters are
present. Attachments include copies of clippings, photographs,
and pamphlets. Records date from January 1985-December 1987, covering
most of the period Roy Graham served as Architect, which was January
1985-January 1988. Correspondents include the Architect, Curator,
Historian and other staff members; members of the Preservation
Board; legislators; state officials and agencies; private consultants;
antique dealers; art galleries; historians; conservators; manufacturers
of historical reproductions; contractors; and the general public.
Topics discussed include restoration in the Capitol of the Senate
and House chambers, the Lieutenant Governor's reception room,
and the Governor's public reception room. The inspection, removal,
recasting, and replacement of the Goddess of Liberty generated
a considerable body of correspondence. Also discussed in great
detail are the condition and refurbishment of the Capitol grounds
including the removal and replanting of all of the elm trees along
the sidewalk of the Capitol's southern approach, the Grand Allee.
Some correspondence is also present concerning historical research
on the Capitol and the preservation of the contents of the buildings.
Internal administrative matters discussed include budgets, collecting
policies, consultant contracts, fundraising, and trip reports.
Most routine materials were removed prior to transfer to the Archives.
Correspondence of Mr. Graham's successor, Allan McCree, can be
found in another subseries of the Architect of the Capitol records,
Allan McCree correspondence. Additionally, administrative
correspondence concerning most of these same topics can be found
in an additional series at the Archives, Administrative correspondence,
1985-1993. The most complete set of correspondence documenting
the restoration/construction projects can be found in the projects
files at the Preservation Board, Capitol preservation and extension
project files, General Land Office Building restoration
project files, and Grounds project files.
Files comprise 1.47 cubic feet.
Description:
See archival holdings.
Purpose:
Documents the activities of the Architect of the Capitol.
Agency program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board. The Committee assisted in the
development of the annual budget and work plan, the master plan,
and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement:
Each letter was assigned a number, then arranged in reverse chronological
order.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access?
There is a personal name index filed in each folder of correspondence,
but not a comprehensive index for all the folders.
Gaps:
There are some gaps in the numbering sequence where letters were
removed prior to transfer. There is a gap of coverage between
April 15 - June 1, 1987.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Suggested series from state Records Retention Schedule: None
Title: Series item number:
Agency item number:
Archival code:
Retention:
Appraisal decision:
These files document the activities of the Architect of the Capitol,
who was also the director of the agency during those years. These
materials provide documentation on the primary functions of the
Board, especially restoration of several key areas of the Capitol,
the grounds, and the Goddess of Liberty. These records have been
appraised to be archival. They will be maintained permanently
by the Archives and Information Services Division as part of the
series, Architect of the Capitol.
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Records Series Review
Series Title: Architect of the Capitol Allan McCree correspondence
Dates: 1988-1991
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by: none
Ongoing record series? No
Agency holdings: None
Archival holdings:
These are incoming and outgoing letters and memos, with attachments,
from the Architect of the Capitol. Attachments include brochures,
bills, policies, etc. Records date from October 1988-May 1991,
covering most of the period Allan McCree served as Architect,
which was August 1988-May 1991. Correspondents include the Architect,
Curator, and other staff members; members of the Preservation
Board; legislators; state officials and agencies; other architects;
private companies; and the general public.
Topics discussed include Board meeting items, restoration projects,
and internal administrative matters, such as leaves of absence
and policies. Also present are acknowledgments, responses to requests
for information about the Capitol or the projects, invitations
to speak, and similar materials.
Correspondence of McCree's predecessor, Roy Graham, can be found
in another subseries of the Architect of the Capitol records,
Roy Graham correspondence. Additionally, administrative
correspondence concerning most of these same topics can be found
in an additional series at the Archives, Administrative correspondence,
1985-1993. The most complete set of correspondence documenting
the restoration/construction projects can be found in the projects
files at the Preservation Board, Capitol preservation and extension
project files, General Land Office Building restoration
project files, and Grounds project files.
Files comprise 0.3 cubic feet.
Description:
See archival holdings.
Purpose:
Documents the activities of the Architect of the Capitol.
Agency program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board. The Committee assisted in the
development of the annual budget and work plan, the master plan,
and collection policy and furnishings plan, and recommendations
concerning Board approval of these documents. This committee was
abolished in 1995 by Senate Bill 1428, 74th Legislature, Regular
Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Reverse chronological order.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access?
Gaps: None present from McCree's early months as Architect.
Problems:
Routine materials (acknowledgments, memos re: leaves of absence,
invitations, etc.) need to be weeded from the records.
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Suggested series from state Records Retention Schedule: None
Title: Series item number:
Agency item number:
Archival code:
Retention:
Appraisal decision:
These files document the activities of the Architect of the Capitol,
who was also the director of the agency during those years. These
materials provide documentation on the primary function of the
Architect, the restoration projects. While this series contains
some routine correspondence (acknowledgments, invitations, memos
re: leaves of absence), these records have been appraised to be
archival. They will be maintained permanently by the Archives
and Information Services Division as part of the series, Architect
of the Capitol. Routine materials will be weeded from the
records.
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Records Series Review
Series Title: Administrative correspondence
Dates: 1985-1993
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency for four years according to the retention
schedule. Actual holdings of the agency are c. 1986-[ongoing].
Archival holdings:
This series contains correspondence, memos, reports, copies of
bills, questionnaires, copies of floor plans and drawings, contracts
and agreements, and performance and funds management reports,
dating 1985-1993. Correspondents include the Architect, Curator,
Historian, staff architects and staff members; members of the
State Preservation Board; Board committees, such as the Permanent
Advisory Committee; state agencies and officials; private companies;
organizations; and the general public.
Topics covered include general repairs and improvements to the
Capitol and the General Land office, Goddess of Liberty, work
on grounds, donations and purchases of artifacts, fundraising,
search for architectural firms, hiring of the Architect of the
Capitol, development of rules and regulations and policies, use
of the Capitol or grounds for events; and internal administrative
items such as security issues, requests for parking permits, and
the budget.
Files comprise 1 cubic foot.
Description:
This series contains correspondence, memoranda, staff meeting
notices, Department of Public Safety reports, dating c. 1990-[ongoing].
Topics include items for discussion at Board or PAC meetings,
budget, repairs, maintenance, accidents, attempted breakins, and
routine administrative concerns. Primary correspondents are the
General Services Commission, Department of Public Safety, and
the Legislative Budget Board. Correspondence with other state
agencies is filed in series 3.12, Correspondence - Other state
agencies.
Correspondence specifically concerning the restoration projects
is now filed in the project files, 1.0 - Capitol Preservation
and Extension project files, 2.0 - General Land Office
Building Restoration project files, and 16 - Grounds project
files. Some correspondence concerning projects had previously
been filed with administrative correspondence. Once the projects
began in earnest, project-related correspondence was filed in
the project files. Earlier administrative correspondence containing
project-related materials has been transferred to the Archives
and Information Services Division. See Archival Holdings above
for more information.
Purpose:
This series documents administrative activities of the Preservation
Board, also providing some documentation on the restoration/construction
projects.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. The functions of the State
Preservation Board are to preserve, maintain, and restore the
state Capitol and the Capitol extension, the 1857 General Land
Office Building, their contents and grounds, and convey their
historical significance to visitors.
The Legislature appropriated $187.6 million in 1989 to undertake
the restoration of the General Land Office Building and the Capitol,
and build an underground four-level extension to the Capitol.
The Capitol extension and restoration of the Capitol's exterior
was completed in 1993. Interior work on the Capitol was completed
in 1995. Work on the improvements and changes to the Capitol grounds
is scheduled for completion in December 1996. The restored General
Land Office Building now houses the Capitol Complex Visitors Center
and the Texas History Gallery. It was opened to the public in
the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement:
Arranged by agency or type of correspondence, then chronologically.
For the set of files labeled "Administrative correspondence -
Pre 1993," each letter was assigned a number, then arranged
in reverse chronological order.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access?
There is a personal name index filed in each folder of correspondence
for the group "administrative correspondence pre-1993," but
not a comprehensive index for all those folders.
Gaps?
None, later correspondence is in the project files or administrative
correspondence series at the Board.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Administrative correspondence
Series item number: 1.1.007
Agency item number: 3.2
Archival code: R
Retention: 4
Appraisal decision:
These administrative correspondence files document administrative
activities of the Board and provide some documentation of the
Board's primary function, the restoration/construction projects.
Additionally, the correspondence of the Board and the PAC discuss
items for meetings, such as status of the projects, policies,
development of rules and regulations, etc. These files are archival
and will be maintained at the Archives and Information Services
Division.
The administrative correspondence now on file at the Preservation
Board documents routine administrative tasks of the Board and
not their primary functions, the restoration and preservation
of the Capitol and General Land Office Building and grounds, and
construction of the Capitol extension. This series at the Board
will be renamed General correspondence. Once the projects
began in earnest, correspondence relating specifically to the
projects has been filed in the project files, series 1.0 - Capitol
Preservation and Extension project files; series 2.0 - General
Land Office Building Restoration project files, and series
16 - Grounds project files. All of these records are currently
being maintained at the State Preservation Board.
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Records Series Review
Series Title: Capitol Historical Artifact Collection
Dates: 1991-1994
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are 1991-[ongoing].
Archival holdings:
This is computer printout listing the artifacts acquired by the
Curator of the Capitol for use in the restoration of the Capitol.
Many of the items listed have accompanying photographs. Dates
covered are 1991-1994. The Curator maintains the Capitol Historical
Artifact Collection. During 1991-1992, the curator sent quarterly
updates of the database printout and accompanying photographs
of items for deposit in the Archives and Information Services
Division. An undated printout was received in February 1994, also
containing photographs for 1993-1994. No accessions of this database
have been received since early 1994.
The database printout is about 1" in size, the photographs number
approximately 1700 images and are filed in six large notebooks,
consisting of about two cubic feet.
Description:
See archival holdings.
Purpose:
These files document the acquisition of artifacts by the Curator
for the Capitol restoration.
Agency Program:
The State Preservation Board was created in 1983 by Senate Bill
147, 68th Legislature, Regular Session. A Permanent Advisory Committee
was created to assist the Board, which assisted in the development
of the annual budget and work plan, the master plan, and collection
policy and furnishings plan, and recommendations concerning Board
approval of these documents. This committee was abolished in 1995
by Senate Bill 1428, 74th Legislature, Regular Session.
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. The Architect
of the Capitol and the Curator of the Capitol have specific functions
in carrying out these duties. The architect develops and implements
a master plan of at least twenty years projection for the maintenance,
preservation, restoration, and modification of the buildings and
their grounds. The curator develops and maintains an inventory
of the buildings and their contents, develops a collection policy
regarding the historical items, makes recommendations on conservation
needs, and coordinates restoration of historical furnishings.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Most of the major projects initially undertaken by the Board
(grounds work is still continuing) have been completed--restoration
of the Capitol and contents, building the Capitol extension, and
restoration of the General Land Office building and contents.
Once the grounds work is completed, the agency's responsibilities
will be concentrated in curatorial and historic preservation maintenance
programs related to the buildings, their contents, and grounds;
and in the development and implementation of educational programs,
which includes operation of the Capitol Complex Visitors Center
and the Texas History Gallery.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None are present before 1991.
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Library and Archives
Commission were checked for the State Preservation Board and none
were found for this series or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Curatorial files
Series item number: 1.1
Agency item number: 10.0
Archival code: A
Retention: PM
Appraisal decision:
This database report is part of a permanent archival series housed
at the Preservation Board, Curatorial files. These files
document the acquisition of artifacts by the Curator for the Capitol
Historical Artifact Collection. This is historically valuable
documentation in the restoration of the Capitol. This series has
been appraised to be archival. This report will be permanently
maintained at the Archives and Information Services Division,
under the title, Capitol Historical Artifact Collection.
These materials should all be duplicated in the Curatorial
files. The photographs were deposited with the Archives as
backup copies; the database printout serves as hardcopy backup
for the database. When the Curatorial files are transferred
to the Archives by the Preservation Board, duplicates will be
removed. The Curatorial files are a permanent series still
in regular use by the Board and will be retained at the agency
most likely until the agency ceases to exist.
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Records Series Review
Series Title: Events and exhibits files - Registrar's files
Dates: 1986-1990
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently according to the retention
schedule. Actual holdings of the agency are c. 1983-[ongoing],
3.2 cubic feet.
Archival holdings:
These files consist of correspondence, memorandum, staff meeting
minutes, clippings, journal articles, brochures, lists of events
and exhibits scheduled, and occasional photographs of things to
be exhibited. Dates covered are 1986-1990. In March 1988, the
Preservation Board became responsible for scheduling events and
exhibits at the Capitol or on the grounds. These are the files
of Anne Ramsey, the Capitol registrar with the Preservation Board,
who was in charge of events and exhibits. The correspondence is
to the Board requesting permission to set up exhibits or schedule
events and letters from the Board giving or denying permission;
memos are between Board staff concerning events/exhibits or policies
governing events/exhibits. There are a few chronological files
of exhibits. A few materials concern the Capitol Centennial Celebration.
See the Capitol Centennial Celebration Finance Committee records
for further coverage of this event.
One cubic foot of records.
Description:
Records present include policies, correspondence, applications,
brochures, and statistics. Dates covered are c. 1983-[ongoing].
The policies concern use of the Capitol and the grounds for events
and exhibits. These are followed by chronological files of events/exhibits,
which contain applications for events, statistics, whether an
event was approved, copies of brochures if produced, and correspondence
concerning the event. Following these are a few special events
files which document events such as the Capitol sesquicentennial.
The last file contains the Historic American Building Survey (HABS),
which also contains information on an exhibit which took place
in the Capitol after the survey was complete.
Purpose:
Documents events and exhibits in the Capitol or on the grounds.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The Capitol extension and restoration
of the Capitol's exterior was completed in 1993. Interior work
on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Topical
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems:
There is some overlap between the dates of records the Archives
holds and those the agency holds. The accessions need to be compared
once the agency's records are received.
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: Capitol events and exhibits files
Series item number: 1.1
Agency item number: 4.9
Archival code: R
Retention: PM
Appraisal decision:
These files document events and exhibits occurring in the Capitol
or on the grounds. The records the Archives holds cover largely
smaller or less significant events and exhibits. This series on
the agency's retention schedule has been appraised as archival.
However, we do not want all the events/exhibits files at the agency,
just those of major events/exhibits, and a sampling of the others.
For now, the Board is maintaining the records at their offices.
When the Board is ready to transfer older event/exhibit files
to the Archives and Information Services Division, Board staff
should weed the event/exhibit files according to the criteria
above prior to transfer. There is an overlap in date coverage
of our holdings and those of the agency. When we receive records
from the agency the box of records we already hold can be compared
with those received. If the events are indeed duplicated, we will
dispose of the box of records we hold. If not, we will retain
them with those records received.
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Records Series Review
Series Title: Capitol Restoration Celebration program and insert
Dates: 1995
Agency: State Preservation Board
Obsolete record series? Yes
Ongoing record series? No
Annual accumulation: none
Agency holdings: None
Archival holdings:
The series contains a program and insert for the Capitol Restoration
Celebration held April 19-22, 1995. The program contains a schedule
of events, images of the Capitol during construction in the 1880s
and during restoration in the 1990s, excerpts from Senator Temple
Houston's speech at the Capitol dedication in 1888, a current
plan of the grounds, and a list of donors. The insert contains
descriptions and images of original and restored furnishings and
rooms in the Capitol. Dates are 1995, fractional.
Description:
See archival holdings.
Purpose:
Documents events held for the Capitol Restoration Celebration
and provides a brief overview of the original dedication of the
Capitol.
Agency program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors.
Funds for the building and restoration projects have come from
private donations and from the state. The Legislature appropriated
$187.6 million in 1989 to undertake the restoration of the General
Land Office Building and the Capitol, and build an underground
four-level extension to the Capitol. The Capitol extension and
restoration of the Capitol's exterior was completed in 1993. Interior
work on the Capitol was completed in 1995. Work on the improvements
and changes to the Capitol grounds is scheduled for completion
in December 1996. The restored General Land Office Building now
houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By type of material.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Suggested series from state Records Retention Schedule: None
Appraisal decision:
This material documents a special event at the Capitol. Because
of the historical significance of the Capitol and the massive
restoration project, and continuing interest in materials of this
nature, these items have been appraised as archival. They will
be permanently maintained by the Archives and Information Services
Division. These were formerly part of an archival series of the
State Preservation Board, Capitol events and exhibits, Special
events files. Some materials from this series are already on file
at the Archives, titled Events and exhibits files. These
materials will be added as a subseries to this series.
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Records Series Review
Series Title: Gallery guide, Capitol Complex Visitors Center
Dates: 1996
Agency: State Preservation Board
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings:
Retained by the agency permanently. Actual holdings of the agency
are c. 1994-[ongoing].
Archival holdings:
This is a narrative gallery guide prepared by the Capitol Complex
Visitors Center, Your Window to Capitol History. It describes
the history of the Capitol, of the old General Land Office building,
and the permanent exhibits housed in the Texas History Gallery.
Dated 1996. Copies of the publications of the Capitol Complex
Visitors Center are scheduled to be deposited in the State Publications
Depository Program. A search of the publications in the State
Publications Depository Program of the Library and Archives Commission
thus far shows no publications by or about the Capitol Complex
Visitors Center. Some recent items may still be in cataloging.
Fractional.
Description:
See archival holdings.
Purpose:
Provide descriptive information to visitors about the old General
Land Office building, the Capitol, and the permanent exhibits.
Agency Program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: None, single item
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps?
None, the Capitol Complex Visitors Center opened in 1994.
Problems:
No publications about the CCVC were found in the State Publications
Depository Program, including the Gallery guide, of which the
Archives maintains a copy. I talked with the staff of the Information
Services section (which provides access and reference services
for materials received through the Clearinghouse) and small items
such as brochures are often considered ephemera and not added
to the catalogued collections. These are generally maintained
in a topical vertical file. In this case, there was not a file
for the CCVC nor any CCVC-related brochures in files for the Capitol
area or the Preservation Board.
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Library and Archives
Commission were checked for the State Preservation Board and none
were found for this series or for equivalent or related series.
Publications based on records: None
Series data from agency schedule:
Title: CCVC publications
Series item number: 1.1.029
Agency item number: 15.15
Archival code: A
Retention: PM
Appraisal decision:
This item is part of a archival series on the Preservation Board's
retention schedule, CCVC publications. Normally, copies
of agency publications which are deposited in the State Publications
Depository Program fulfill any archival requirements by depositing
the publications. This item has been appraised to be archival.
Since the Clearinghouse does not always maintain ephemera, which
this item is, this guide will be maintained at the Archives and
Information Services Division with other records of the State
Preservation Board. If the Archives receives other publications
from the CCVC of this nature which may not be maintained by the
State Publications Depository Program, the series title may change
to reflect the further acquisition of such items.
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Records Series Review
Series Title: Capitol Complex Visitors Center "Lone Star Legacy"
video
Dates: 1994
Agency: State Preservation Board
Obsolete record series? Yes
Replaced by:
Ongoing record series? No
Agency holdings:
This item is not on the retention schedule of the Preservation
Board. Research and background material for the video is series
15.7, Video - CCVC, it's likely the video will be added
to this series when the next retention schedule is done.
Fractional.
Archival holdings:
This is an educational video about the Capitol narrated by Walter
Cronkite. It was produced with private funds in collaboration
with the video production department at the Parks and Wildlife
Department. The video is shown to visitors in the theater of the
Capitol Complex Visitors Center. Research and background material
for the video is series 15.7, Video - CCVC.
Description:
See archival holdings.
Purpose:
Provides a visual history of the Texas Capitol.
Agency program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: Unarranged.
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps: None
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Suggested series from state Records Retention Schedule:
This is not on the retention schedule, but will likely be added
to this series:
Title: Video - CCVC
Series item number: 1.1
Agency item number: 15.7
Archival code: A
Retention: 4
Appraisal decision:
This video documents the video operations of the Capitol Complex
Visitors Center. Although the video has informational value about
Texas and the Capitol, it is a minor product of a relatively minor
function of the Board. Also, information in the video can be found
in a variety of other sources. This series has been determined
to be non-archival. The video will be maintained for reference
use in the Prints and Photograph Collection. of the Library and
Archives Commission.
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Records Series Review
Series Title: Photographs
Dates: 1989-[ongoing]
Agency: State Preservation Board
Obsolete record series? Yes
Ongoing record series?
Annual accumulation: fractional
Agency holdings:
Photographs are not a separate series on the retention schedule
of the Preservation Board. Images are with the projects they document
and can be found in the Capitol Preservation and Extension
project files, General Land Office building restoration
project files, Grounds project files, Curatorial
files, and other series.
Archival holdings:
These are photographic copy media of artwork in the Capitol, such
as the paintings "Dawn at the Alamo" and "Surrender of Santa Anna,"
portraits of several Texans, including Lorenzo de Zavala; and
of a few composite groups of photographs at the Capitol, such
as the composite of the 13th Legislature. Dates of the photographic
media are 1989-[ongoing], about 1 cubic foot (60-70 images)
Photographs of historical artifacts are in Capitol Historical
Artifact Collection.
Description:
See archival holdings.
Purpose: Provides copy photographic media of many of the Capitol
artworks for further preservation of the images.
Agency program:
The functions of the State Preservation Board are to preserve,
maintain, and restore the state Capitol and the Capitol extension,
the 1857 General Land Office Building, their contents and grounds,
and convey their historical significance to visitors. Funds for
the building and restoration projects have come from private donations
and from the state. The Legislature appropriated $187.6 million
in 1989 to undertake the restoration of the General Land Office
Building and the Capitol, and build an underground four-level
extension to the Capitol. The restored General Land Office Building
now houses the Capitol Complex Visitors Center and the Texas History
Gallery. It was opened to the public in the spring of 1994.
Vernon's Ann. Civ. St., Article 443.
Arrangement: By accession number
Access constraints: None
Use constraints: None
Indexes or finding aids required for/or an aid to access? Yes
Gaps: The Archives does not have images of all the Capitol artwork.
Problems: None
Known related records in other agencies: None
Previous destructions:
Destruction requests on file in the Archives and Information Services
Division of the Library and Archives Commission were checked for
the State Preservation Board and none were found for this series
or for equivalent or related series.
Publications based on records: None
Suggested series from state Records Retention Schedule:
None, this is a not a series on the Board's schedule.
Title: Series item number:
Agency item number:
Archival code:
Retention:
Appraisal decision:
These images serve a preservation function by providing good quality
photographic copies of many of the Capitol artworks. Because of
the historical significance of the Capitol and its furnishings,
this series has been appraised to be archival. The photographic
media will be maintained permanently by the Archives and Information
Services Division.
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