January 23, 1996, Laura K. Saegert, Appraisal Archivist
Series 1104 Legislative appropriations requests - Note in
the Remarks section needs to be changed to read "Copy sent to Publications
Clearinghouse".
Series 1132 Annual report - Note in the Remarks section needs
to be changed to read "Copy sent to Publications Clearinghouse". Add
an Archival Code of 'A' to the schedule.
Series 1155 Strategic plan - Note in the Remarks section needs
to be changed to read "Copy sent to Publications Clearinghouse". Add
an Archival Code of 'A' to the schedule.
Two of the archival review series have archival value. These are: Correspondence
- Administrative, and Speeches. A series to be added to the
schedule, Reports, studies, & surveys, Final - Jail population report,
also has been determined to have archival value.
Series 1107 Correspondence - Administrative - Revise the Archival
Code from 'R' to 'A'. Transfer to the Archives records dating c. 1980-1992.
Thereafter, transfer files yearly after the retention period has been
met.
Series 1140 Speeches - Revise the Archival Code from 'R' to
'A'. Transfer to the Archives records dating 1992-1993. Thereafter,
transfer files yearly after the retention period has been met. The
Archives does not accept electronic records so transfer paper copies
of the speeches instead of the computer disk.
No series number Reports, studies, & surveys, Final - Jail population
report - This series needs to be added to the schedule, with an
Archival Code of 'A'. A retention period also needs to be set. Once
that period is determined, transfer to the Archives the older reports.
Thereafter, transfer files yearly after the retention period has been
met.
The following 'R' series should be considered as non- archival and
the 'R' code should be removed from the records retention schedule.
These series are: Correspondence - County; News clips; Policy manual;
Publication development files - Minimum jail standards; and Reports,
Administrative - Seminar training records.
Several 'R' series were determined to be incorrectly coded on the retention
schedule. Upon consultation with the records administrator and the records
consultant, it was determined that these series should be coded as Reports,
Studies, & Surveys, Raw data instead of Reports, Studies, & Surveys,
Final. Reports, Studies, & Surveys, Raw data series do not
carry an Archival Code, so the 'R' needs to be removed from these series.
The new series number should be 1.1.037. Three of these series concern
the payments to counties for housing state inmates, a function the Commission
is no longer handling. These series are now obsolete and can be removed
from the schedule. Should this function become necessary in the future,
the series can be reinstated. These series are Reports, studies,
& surveys, Final - Pay-1; Reports, studies, & surveys, Final - Pay-2;
Reports, studies, & surveys, Final - Felony backlog from counties.
The two series remaining on the schedule are Reports, studies, &
surveys, Final - Juvenile survey; and Reports, studies, & surveys,
Final - Population reports from counties.
Organization charts are an archival series which were removed
from the schedule in 1992 and placed in the Policy manual series.
That series has been determined to be non-archival. The organization
charts have been included in the strategic plans and recent annual financial
reports. As long as the charts continue to appear in these publications,
their archival mandate is met. If they do not continue to be included,
a separate series will need to be re-established for them, with an Archival
Code of 'A' and a retention of 'US'.
Minimum jail standards, a compilation of agency rules, regulations,
policies, etc., is an agency publication which is currently included
on the schedule under the heading Agency publications. Copies are sent
to the Clearinghouse which fulfills the archival mandate. Because of
the importance of this publication, we would like to see a separate
listing for it, Agency publications - Minimum jail standards, with an
Archival Code of 'A'. A note in the Remarks section should read "Archival
mandate is fulfilled by sending copies of this publication and all updates
to the Publications Clearinghouse." If, for some reason, copies are
no longer sent to the Clearinghouse, we wish to have copies sent to
the Archives for permanent retention.
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Record Series Reviews
Record Series Review
Series Title: Meeting minutes and agenda
Dates: 1978-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings: Retained by the agency permanently in its offices.
The present holdings of the agency are 1982-[ongoing], 4.5 cubic feet.
Archival holdings:
Minutes, September 1978 - December 1995
Minutes of the Commission, which usually include the agenda, minutes,
the director's report, variance applications and decisions, and occasional
correspondence.
Meeting files, 1976-1982
These are the meeting files of the Commission and its subcommittees,
the Life Safety Subcommittee and the Variance Subcommittee. Types of
materials include minutes, agenda, meeting transcripts, variance applications
and decisions, reports, rules, and occasional correspondence.
Description: Minutes of the Commission, which usually include the agenda,
minutes, the director's report, variance applications and decisions,
and occasional correspondence. Dates covered are 1978-[ongoing]. Actions
taken at the meeting include deciding on variances applications, issuing
or revising rules, and discussing, and taking action when appropriate,
several functions of the agency, including jail inspections, jail construction,
administrative hearings, training activities, the juvenile justice survey,
mental health issues, and jail population.
Purpose: The series documents the decisions of the Commission on Jail
Standards formulated at their board meetings.
Agency Program: The Commission on Jail Standards was created by House
Bill 272, 64th Legislature, Regular Session, 1975. The Commission is
composed of nine members, appointed to six- year overlapping terms by
the Governor with concurrence of the Senate. Two members are to be county
sheriffs, one must be a county judge, one a licensed medical practitioner,
one a county commissioner, and four members are citizens not holding
public office. The Governor designates the chairperson. An Executive
Director, appointed by the Commission, serves as the administrative
officer of the Commission.
The Commission on Jail Standards sets rules and procedures establishing
minimum standards for the construction, maintenance, and operation of
county jails; for the custody, care, and treatment of prisoners; for
the number of jail supervisory personnel; and for programs and services
to meet the needs of prisoners. The Commission also provides consultation
and technical assistance to local officials; reviews and comments on
plans for construction and major modification or renovation of jails;
performs an annual juvenile justice survey; inspects county jails; and
reviews and comments on annual reports of county jails on jail conditions.
In 1991 the Commission began paying counties that hold convicted state
felons due to state prison overcrowding. In 1993 the Commission was
directed to assist the Texas Department of Criminal Justice with the
newly formed State Jail Program by providing consultation and technical
assistance. Also in 1993, the Commission began working with the Texas
Council on Offenders with Mental Impairment and the Texas Commission
Law Enforcement Standards and Education to develop rules and procedures
for the care of the mentally ill, physically disabled, terminally or
seriously ill, or elderly inmates. In 1994, the Commission was directed
to develop rules and procedures for tuberculosis screening in jails.
V.T.C.A., Government Code, Sections 511.004, 511.006, 511.009
Arrangement: Chronological by date of meeting.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? Minutes prior to September, 1978 can be found in the Meeting
files, 1976-1982 of the Commission, which are in the Archives and
Information Services Division of the Texas State Library.
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Meeting minutes and agenda
Series item number: 1.1.017
Agency item number: 1107
Archival Code: A
Retention: PM
Recommendation: Minutes of state commission meetings provide primary
evidence of the functions and policy formulation of the highest echelon
of the agency. The Commission on Jail Standards' retention schedule
is correct and sufficient. Copies of the minutes and agenda can be sent
to the Archives on an annual basis, or regularly after the board meetings.
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Record Series Review
Series Title: Correspondence - Administrative
Dates: c. 1980-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: 1 cubic foot.
Agency holdings: Retained by the agency in its offices for three years
according to the schedule. However, the present holdings of the agency
are c. 1980-[ongoing], 6 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: This series consists of incoming and outgoing correspondence
between the executive director or other agency staff and state agencies,
other government oversight agencies, and the general public. Dates covered
are c. 1980-[ongoing]. Topics covered include care and treatment of
prisoners, juvenile offenders, payments for housing felons in county
jails, training and technical assistance to local officials, and the
state jail program. Issues relating to county compliance with jail standards
are found in another series, Correspondence - County. This latter
series is non-archival and only contains materials for three years.
Purpose: This series documents the agency's handling of its functions
in establishing minimum standards for the operation of county jails,
including the care and treatment of prisoners and training of local
jail personnel. It also documents a recent program of the Commission,
the payment to county jails for the housing of state felons.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails; for the custody, care, and treatment of prisoners;
for the number of jail supervisory personnel; and for programs and services
to meet the needs of prisoners. The Commission also provides consultation
and technical assistance to local officials; reviews and comments on
plans for construction and major modification or renovation of jails;
performs an annual juvenile justice survey; inspects county jails; and
reviews and comments on annual reports of county jails on jail conditions.
In 1991 the Commission began paying counties that hold convicted state
felons due to state prison overcrowding. In 1993 the Commission was
directed to assist the Texas Department of Criminal Justice with the
newly formed State Jail Program by providing consultation and technical
assistance. Also in 1993, the Commission began working with the Texas
Council on Offenders with Mental Impairment and the Texas Commission
Law Enforcement Standards and Education to develop rules and procedures
for the care of the mentally ill, physically disabled, terminally or
seriously ill, or elderly inmates. In 1994, the Commission was directed
to develop rules and procedures for tuberculosis screening in jails.
V.T.C.A., Government Code, Section 511.009.
Arrangement: Alphabetical by agency or correspondent.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? Correspondence prior to c. 1980 is missing, most likely destroyed
years ago.
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Correspondence - Administrative
Series item number: 1.1.007
Agency item number: 1107
Archival Code: R
Retention: 3
Recommendation: This correspondence documents the functions of the
Jail Standards Commission with the exception of the county compliance
issues, which are summarized in the annual reports. This is the highest
level correspondence series in this agency and does not include general
correspondence, for which a separate series exists. I recommend that
this series be considered as archival and the Archival Code be changed
from 'R' to 'A' in the retention schedule. The correspondence dating
c. 1980-1992 can now be transferred to the State Archives as these records
have fulfilled their retention requirements.
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Record Series Review
Series Title: Correspondence - County
Dates: 1993-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: 4-5 cubic feet (average accumulation, some years
may be heavier)
Agency holdings: Retained by the agency in its offices for three years
according to the schedule. The present holdings of the agency are 1993-[ongoing],
34 cubic feet.
Archival holdings:
County compliance correspondence, 1977-1980
Correspondence and related records between the executive director
of the Commission and the county sheriffs concerning the counties' compliance
with jail standards. The Archives' appraisal of the records of this
agency concludes that these records can be destroyed.
Description: Incoming and outgoing correspondence between the executive
director or other agency staff and county sheriffs or other local officials
concerning compliance of county jail with jail standards. Dates covered
are 1993-[ongoing]. Topics discussed include remodeling jails or constructing
new facilities to meet standards, inspections, violations of standards,
and the issuing and granting of variances. For correspondence relating
to other county jail issues, such as training of local jail personnel
or the care and treatment of prisoners see the series Correspondence
- Administrative, an archival series with records dating back to
about 1980.
Purpose: These records document the Commission's handling of county
compliance issues.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails. The Commission also reviews and comments on plans for construction
and major modification or renovation of jails; and inspects county jails
yearly to determine compliance standards. When the Commission determines
minimum standards are not met in a jail, it informs the county sheriff
and County Commissioners and determines a time period (usually a year)
to have the situation corrected. The sheriff or County Commissioners
can apply to the Commission for a variance in the standards, which,
depending on the circumstances, the Commission may grant. However, when
noncompliances in county jails are evident and not corrected, the Commission
does have the authority to shut down a jail and require the transfer
of prisoners to an acceptable detention facility.
V.T.C.A., Government Code, Sections 511.009, 511.011, 511.012.
Arrangement: Alphabetical by county. There are two folders for each
county, one for the correspondence, one for the inspection reports.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: County compliance correspondence, 1981-1990,
and inspection reports, 1977-1991, were destroyed by the agency per
verbal approval of the State Archivist in 1994.
Publications based on records: Some of the compliance issues are summarized
and presented in the Annual Report of the Commission on Jail
Standards. This report lists the counties in compliance, the counties
not in compliance, counties with jails under construction and those
with jails under planning, and other compliance-related information.
Scheduled record series? Yes
Title: Correspondence - County
Series item number: 1.1.007
Agency item number: 1107
Archival Code: R
Retention: 3
Recommendation: This correspondence documents the activities of the
Commission on Jail Standards concerning county compliance issues. While
ensuring the county's compliance with jail standards is a significant
function of the Commission, the annual reports present a narrative and
statistical summary of the counties in and out of compliance, enforcement
actions taken, the number of jails under construction or in the planning
stages, and the number of inspections conducted. Variance applications
and decisions are discussed at the Commission meetings. In view of the
fact that a summary of this information is available either in the annual
reports or the Commission minutes, I recommend that this series be considered
non-archival and the 'R' be removed from the retention schedule.
This series contains a folder of correspondence and one of inspection
reports for each county. The records administrator has indicated that
inspection reports will probably be made into a separate series. If
so, a series of inspection reports based on this same criteria would
be considered non-archival.
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Record Series Review
Series Title: News clips
Dates: 1995-[ongoing] (latest three months)
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: None
Agency holdings: Retained by the agency in its offices for two years
according to the schedule. However, the agency keeps only the latest
three months, averaging about 2 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: This is a series of clippings about jail issues in counties
relating to Commission on Jail Standards concerns. The clippings are
kept for the latest three months. Topics covered include overcrowding
in county jails, recent inspections, and elections.
Purpose: This series serves as a ready-reference file re: county jail
issues.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails; for the custody, care, and treatment of prisoners;
for the number of jail supervisory personnel; and for programs and services
to meet the needs of prisoners.
V.T.C.A., Government Code, Section 511.009.
Arrangement: Alphabetical by county.
Access Constraints: None
Use Constraints: None I
ndexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: News clips
Series item number: 1.1.019
Agency item number: 1119
Archival Code: R
Retention: 2
Recommendation: These are ready reference files of clippings, used
as a kind of tickler file re: current jail and jail-related issues reported
in the counties. The clippings' functions are fulfilled with agency
action. Agency actions are documented elsewhere. Clippings are normally
not considered to have archival value, which holds true in this case.
I recommend this series be considered as non-archival and the 'R' code
be removed from the retention schedule. The retention period on the
schedule is currently two years. This needs to be changed to reflect
the actual retention of these files, which is currently three months.
The records consultant can assist the records administrator in determining
the correct retention period.
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Record Series Review
Series Title: Policy manual
Dates: 1995-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation:
Agency holdings: Retained by the agency in its offices until superseded.
Latest revision of the manual is September 1995, fractional.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: This is a personnel manual covering routine employee procedures,
such as travel, leave, grievance procedures, etc. It also contains a
copy of the organization chart of the agency. The latest revised edition
is September 1995.
Purpose: The personnel manual documents the policies of the Commission
in regards to employees and routine personnel issues.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails; for the custody, care, and treatment of prisoners;
for the number of jail supervisory personnel; and for programs and services
to meet the needs of prisoners. The Commission is directed by an Executive
Director who oversees the personnel procedures for the agency.
V.T.C.A., Government Code, Section 511.008.
Arrangement: Arranged topically in notebook format.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: A destruction request was submitted by the Commission
in 1988 for the destruction of personnel and financial records, narrative
financial reports, inventories, contracts, and grant requests and reports,
dating 1976- 1984. This was approved.
Publications based on records: None
Scheduled record series? Yes
Title: Policy manual
Series item number: 1.1.025
Agency item number: 1125
Archival Code: R
Retention: US
Recommendation: This is a personnel manual concerning routine personnel
matters. I recommend the series title be changed to Personnel manual
and the series be placed in the personnel records section of the retention
schedule. The Archival Code of 'R' needs to be removed from the retention
schedule.
The manual does contain an organization chart, for which there is not
a separate series on the schedule. However, the organization charts
are also present in the strategic plans and the annual financial reports
of the agency, both of which are permanent publications.
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Record Series Review
Series Title: Publication development files - Minimum jail standards
Dates: 1994-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation:
Agency holdings: Retained by the agency in its offices until purpose
served, according to the schedule. The present holdings of the agency
are 1994-[ongoing], fractional.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Copies of the publication based on the drafts are housed in the Publications
Clearinghouse, Texas State Library. This is Minimum Jail Standards
(initial manual plus updates).
Description: These are page proofs of an agency publication, Minimum
Jail Standards--a publication containing the rules and regulations
of the board. It is produced by the Commission on Jail Standards and
deposited in the Publications Clearinghouse of the Texas State Library.
Dates are 1994-[ongoing].
Purpose: Publication of Minimum Jail Standards makes available
the rules and regulations of the agency to the public.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners.
V.T.C.A., Government Code, Section 511.009.
Arrangement: Topically.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: Minimum Jail Standards, Texas
Commission on Jail Standards.
Scheduled record series? Yes
Title: Publication development files - minimum jail standards
Series item number: 1.1.028
Agency item number: 1128
Archival Code: R
Retention: PS
Recommendation: This series consists of page proofs of an agency publication
of rules and regulations. These proofs do not contain notes or other
materials which could illustrate editorial changes. I recommend this
series not be designated as archival as this publication and the updates
are deposited in the Publications Clearinghouse. The Archival Code of
'R' on the retention schedule should be removed.
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Record Series Review
Series Title: Reports, Administrative - Seminar training records
Dates: 1991-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings: Retained by the agency in its offices for three years
according to the retention schedule. The present holdings of the agency
are 1991-[ongoing], 1.6 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: This series consists of training materials (outlines and
agendas) used for training county jail personnel in a variety of areas,
such as staff analysis, suicide prevention, inmates' rights and privileges,
legal issues for jails, and objective jail classification. The materials
are prepared by agency staff and also document who attended and the
types of attendees at sessions. Dates of the materials are 1991-[ongoing].
Purpose: This series documents the training sessions given by agency
staff as part of their mandated functions.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. The Commission also provides consultation and
technical assistance to local officials.
V.T.C.A., Government Code, Section 511.009.
Arrangement: Chronological.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: Training activities are summarized in
the Annual Report of the Commission on Jail Standards.
Scheduled record series? Yes
Title: Reports, Administrative - Seminar training records
Series item number: 1.1.031
Agency item number: 1131
Archival Code: R
Retention: 3
Recommendation: The training materials consist of outlines and agendas
and do not offer much additional information about the training. The
Annual Report of the Commission has a narrative summary
and list of training activities which suffices for documenting the type
of training undertaken by the Commission. I recommend this series be
considered as non-archival and the 'R' be removed from the Archival
Code on the retention schedule.
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Record Series Review
Series Title: Reports, Studies, & Surveys, Final - Juvenile Survey
Dates: 1990-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: less than 2 cubic feet
Agency holdings: Retained by the agency in its offices until purposed
served, according to the retention schedule. The present holdings of
the agency are 1990-[ongoing], 4 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
The Publications Clearinghouse has copies of the report resulting
from this survey for the years 1990, 1992, 1995, Survey of Juvenile
Detainees.
Description: These are surveys conducted to determine if juveniles
have been removed from the adult population in the county jails. This
survey is done annually by the agency through a contract with the Criminal
Justice Division of the Governor's Office. Information from the survey
is reported by the Commission on Jail Standards and summarized in the
reports of the Criminal Justice Division re: their enforcement of the
Juvenile Justice and Delinquency Act. Dates of the surveys are 1990-
[ongoing].
Purpose: This is an annual survey done to determine if juveniles have
been removed from the adult population in county jails.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. The Commission also performs an annual juvenile
justice survey to determine if juveniles have been removed from the
county jails.
V.T.C.A., Government Code, Section 511.009 (12).
Arrangement: Chronological.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: The Criminal Justice Division
of the Governor's Office summarizes this information in reports re:
their enforcement of the Juvenile Justice and Delinquency Act.
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: Survey of Juvenile Detainees
(sometimes published, sometimes just a copy of the letter reporting
the results is distributed).
The survey results are summarized in the Annual Report of the
Commission on Jail Standards.
Scheduled record series? Yes
Title: Reports, Studies & Surveys, Final Juvenile Survey
Series item number: 1.1.038
Agency item number: 1138
Archival Code: R
Retention: PS
Recommendation: According to the records administrator, this information
is gathered for publication into the Annual Report by the Commission
on Jail Standards. Reports from several years are present in the Publications
Clearinghouse. The data is also available in reports of the Criminal
Justice Division of the Governor's Office, and the survey results are
summarized in the annual reports of the Commission on Jail Standards.
Upon consultation with the records administrator and the records consultant,
it was determined that this series should be coded as Reports, Studies,
& Surveys, Raw data instead of Reports, Studies, & Surveys, Final. Reports,
Studies, & Surveys-Raw data series do not carry an Archival Code, so
the 'R' needs to be removed from this series. The new series number
should be 1.1.037.
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Record Series Review
Series Title: Reports, Studies & Surveys, Final - Pay-1
Dates: 1991-1995
Agency: Texas Commission on Jail Standards
Obsolete record series? Yes, as of September 1, 1995. It could be reinstated
if the agency begins paying counties again for housing state felons.
Replaced by: None
Ongoing record series? No
Annual accumulation:
Agency holdings: Retained by the agency in its offices until purpose
served, according to the retention schedule. The present holdings of
the agency are 1991-1995, 3.2 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: These are monthly statements sent in by county jail officials
listing the number of state inmates ready to be transferred to the state
prison. Dates covered are 1991-1995.
Because of the overcrowding at the state prisons, the Commission on
Jail Standards was designated by the Legislature to pay county jails
for housing state inmates. These reports were used by the Commission
to determine the number of inmates they needed to reimburse the counties
for housing. A companion report, Reports, Studies & Surveys, Final
- Pay-2, was also sent in by the counties listing the names of the
inmates on the monthly statement. A related series is Reports, Studies
& Surveys, Final - Felony backlog from counties.
Purpose: These reports were used to determine the number of state inmates
the Commission needed to reimburse the counties for housing.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. In 1991, the 72nd Legislature added the responsibility
to the Commission on Jail Standards of paying counties that hold convicted
state felons due to state prison overcrowding.
V.T.C.A., Government Code, Sections 499.123, 499.124.
Arrangement: Alphabetical by county.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Reports, Studies & Surveys, Final - Pay-1
Series item number: 1.1.038
Agency item number: 1138
Archival Code: R
Retention: PS
Recommendation: These documents function as statements for reimbursement
sent in by the counties. This series was miscoded on the schedule. Upon
consultation with the records administrator and the records consultant,
it was determined that this series, should it be continued, will be
coded as Reports, Studies, & Surveys, Raw data instead of Reports,
Studies, & Surveys, Final. Reports, Studies, & Surveys, Raw data
series do not carry an Archival Code, so the 'R' needs to be removed
from this series. The new series number should be 1.1.037.
If the function of paying counties for housing state inmates is not
reinstated, this series does not need to be added to the schedule as
it is now obsolete.
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Record Series Review
Series Title: Reports, Studies & Surveys, Final - Pay-2
Dates: 1991-1995
Agency: Texas Commission on Jail Standards
Obsolete record series? Yes, as of September 1, 1995. It could be reinstated
if the agency begins paying counties again for housing state felons.
Replaced by: None
Ongoing record series? No
Annual accumulation:
Agency holdings: Retained by the agency in its offices until purpose
served, according to the retention schedule. The present holdings of
the agency are 1991-1995, 30 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: These are monthly statements sent in by county jail officials
listing by name the inmates ready for transfer to the state prisons.
Dates covered are 1991-1995.
Because of the overcrowding at the state prisons, the Commission on
Jail Standards was designated by the Legislature to pay county jails
for housing state inmates. These reports were used to determine which
inmates (ready to be transferred to the state prison) the Commission
needed to reimburse the county for housing. A companion report, Reports,
Studies & Surveys, Final - Pay-1, was also sent in monthly by the
counties listing the number of inmates ready for transfer. A related
series is Reports, Studies & Surveys, Final - Felony backlog from
counties.
Purpose: These reports were used to determine which counties qualified
for reimbursement by the Commission for housing inmates until they could
be transferred to state prison.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. In 1991, the 72nd Legislature added the responsibility
to the Commission on Jail Standards of paying counties that hold convicted
state felons due to state prison overcrowding.
V.T.C.A., Government Code, Sections 499.123, 499.124.
Arrangement: Alphabetical by county.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Reports, Studies & Surveys, Final - Pay-2
Series item number: 1.1.038
Agency item number: 1138
Archival Code: R
Retention: PS
Recommendation: These documents function as statements for reimbursement
sent in by the counties. This series was miscoded. Upon consultation
with the records administrator and the records consultant, it was determined
that this series, should it be continued, will be coded as Reports,
Studies, & Surveys, Raw data instead of Reports, Studies, & Surveys,
Final. Reports, Studies, & Surveys, Raw data series do not carry
an Archival Code, so the 'R' needs to be removed from this series. The
new series number should be 1.1.037.
If the function of paying counties for housing state inmates is not
reinstated, this series does not need to be added to the schedule as
it is now obsolete.
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Record Series Review
Series Title: Reports, Studies & Surveys, Final - Population
reports from counties
Dates: 1991-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: less than 1 cubic foot.
Agency holdings: Retained by the agency in its offices until purpose
served, according to the retention schedule. The present holdings of
the agency are 1991-[ongoing], 2 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: These are monthly statements sent in by the counties,
which list the number of felons--pretrial, convicted, convicted to county
time; the paper-ready (inmates ready to transfer to state prisons);
parole violators; and misdemeanants. This information is summarized
in a monthly report by the Commission on Jail Standards. Dates covered
are 1991-[ongoing].
Purpose: These records document the types of inmates housed in the
county jails.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. The counties are required to submit monthly
reports listing the number and types of prisoners in the county jails.
V.T.C.A., Government Code, Section 511.0101.
Arrangement: Alphabetical by county.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: The Commission on Jail Standards compiles
a monthly statistical report from the county submitted reports, Jail
Population Report.
Scheduled record series? Yes
Title: Reports, Studies & Surveys, Final - Population reports from counties
Series item number: 1.1.038
Agency item number: 1138
Archival Code: R
Retention: PS
Recommendation: These statements are compiled into a comprehensive
report by the Jail Standards staff, Jail Population Report. Upon
consultation with the records administrator and the records consultant,
it was determined that this series should be coded as Reports, Studies,
& Surveys, Raw data instead of Reports, Studies, & Surveys, Final.
Reports, Studies, & Surveys, Raw data series do not carry an Archival
Code, so the 'R' needs to be removed from this series. The new series
number should be 1.1.037.
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Record Series Review
Series Title: Reports, Studies & Surveys, Final - Jail Population
Report
Dates: 1991-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: 1 cubic foot.
Agency holdings: The present holdings of the agency are 1991-[ongoing],
8 cubic feet. These records are housed at the offices of the Commission
on Jail Standards.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: These are monthly statistical reports prepared by the
Commission on Jail Standards which consolidate the monthly statements
sent in by the counties giving a breakdown of the types of prisoners
in the jails. Categories include the number of felons--pretrial, convicted,
convicted to county time; the paper-ready (inmates ready to transfer
to state prisons); parole violators; and misdemeanants. Dates covered
are 1991- [ongoing]. An annual summary of this information is not done.
Purpose: These records document the types of inmates housed in the
county jails.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. The counties are required to submit monthly
reports listing the number and types of prisoners in the county jails.
V.T.C.A., Government Code, Section 511.0101.
Arrangement: Alphabetical by county.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? No
Suggested series from state Records Retention Schedule? Yes
Title: Reports, Administrative
Series item number: 1.1.038
Agency item number:
Archival Code: A
Retention: PS
Recommendation: Although this is a monthly, rather than annual report,
there is long-term value in the information it contains. This information,
a breakdown of the types of prisoners in county jails, is not further
consolidated, not even in the annual report. It documents statistically,
by county, the nature of the jail population. An annual compilation
would be preferrable, but, to my knowledge, that is not available. I
recommend these reports be added to the retention schedule as an archival
series, with the Archival Code of 'A'. If this information becomes available
in an annual format, I recommend the decision to retain the monthly
reports be re-evaluated in favor retaining the more comprehensive report.
A retention period needs to be set for these reports. Once that period
is determined, the older reports can be transferred to the State Archives.
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Record Series Review
Series Title: Reports, Studies & Surveys, Final - Felony backlog
from counties
Dates: 1991-1995
Agency: Texas Commission on Jail Standards
Obsolete record series? Yes, as of September 1, 1995. It could be reinstated
if the agency begins paying counties again for housing state felons.
Replaced by: None
Ongoing record series? No
Annual accumulation:
Agency holdings: Retained by the agency in its offices until purpose
served, according to the retention schedule. The present holdings of
the agency are 1991-1995, 8 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: These are monthly statements from counties listing the
number of inmates county jails were housing under state contract. This
was a billing statement to let the Commission know how much to pay the
counties for housing the inmates. Dates covered are 1991-1995. Related
series are Reports, Studies & Surveys, Final - Pay-1 and Reports,
Studies & Surveys, Final - Pay-2.
Purpose: These statements document the number of state inmates the
counties are housing under state contract.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. In 1991, the 72nd Legislature added the responsibility
to the Commission on Jail Standards of paying counties that hold convicted
state felons due to state prison overcrowding.
V.T.C.A., Government Code, Sections 499.123, 499.124.
Arrangement: Alphabetical by county.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Reports, Studies & Surveys, Final - Felony backlog from counties
Series item number: 1.1.038
Agency item number: 1138
Archival Code: R
Retention: PS
Recommendation: These are monthly billing statements to let the Commission
on Jail Standards know how much to pay the counties for housing the
inmates. This series was miscoded. Upon consultation with the records
administrator and the records consultant, it was determined that this
series, should it be continued, will be coded as Reports, Studies,
& Surveys, Raw data instead of Reports, Studies, & Surveys, Final.
Reports, Studies, & Surveys, Raw data series do not carry an Archival
Code, so the 'R' needs to be removed from this series. The new series
number should be 1.1.037.
If the function of paying counties for housing state inmates is not
reinstated, this series does not need to be added to the schedule as
it is now obsolete.
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Record Series Review
Series Title: Speeches
Dates: 1992-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings: Retained by the agency in its offices for two years,
according to the schedule. The present holdings are 1992-[ongoing],
less than 1.6 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Description: These are speeches given at various functions by the Executive
Director, Jack Crump, dating from January 1992- [ongoing]. Topics covered
include general speeches on jails in Texas, jail capacities, and overcrowding.
The speeches are currently kept on a computer disk, no hard copies are
maintained.
Purpose: These speeches document the efforts of the Commission, through
the Executive Director, in publicizing concerns in the county jails
which affect the Commission on Jail Standards.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails, including privately operated county and municipal
jails; for the custody, care, and treatment of prisoners; for the number
of jail supervisory personnel; and for programs and services to meet
the needs of prisoners. The Commission also provides consultation and
technical assistance to local officials; reviews and comments on plans
for construction and major modification or renovation of jails; performs
an annual juvenile justice survey to determine that juveniles have been
removed from the county jails; inspects county jails yearly; and reviews
and comments on annual reports of county jails on jail conditions. In
1991, the 72nd Legislature added the responsibility to the Commission
on Jail Standards of paying counties that hold convicted state felons
due to state prison overcrowding.
V.T.C.A., Government Code, Section 511.009.
Arrangement: Chronological.
Access Constraints: None
Use Constraints: Accessible only on computer disk at the agency.
Indexes or finding aids required for/or an aid to access? No
Gaps? None prior to 1992.
Problems: Accessible only on computer disk at the agency.
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Speeches
Series item number: 1.1.040
Agency item number: 1140
Archival Code: R
Retention: 2
Recommendation: These speeches document the efforts of the Commission,
through the Executive Director, in publicizing concerns in the county
jails which affect the Commission on Jail Standards. I recommend these
speeches be considered as archival, and the Archival Code on the schedule
changed to 'A'. The Archives currently does not accept electronic records.
Paper copies of the speeches need to be transferred to the Archives
instead of the disk. Speeches prior to 1994 can now be transferred to
the Archives as the retention period for those records has been met.
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Record Series Review
Series Title: Legislative appropriations requests
Dates: 1977-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings: Retained by the agency in its offices for six years
after completion of the record. Actual holdings of the agency are 1992-[ongoing],
.25 cubic feet.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Archival requirement for this series is fulfilled by sending copies
to the Publication Clearinghouse. The Clearinghouse holds 1977-[ongoing].
Two copies of Requests for Legislative Appropriations must be sent to
the Publications Clearinghouse (13 Texas Administrative Code, Section
3.3 (c)).
Description: These records are legislative appropriation requests of
the Commission on Jail Standards submitted to the Legislative Budget
Board and others. The records date from 1977-[ongoing]. The requests
generally contain narrative statements of agency functions or programs.
Program objectives are listed, along with a description of each objective,
discussions of performance measures, statistics, program need indicators,
and expenses-- expended, current, and projected, at different funding
levels.
Purpose: The purpose of these records is to request specific appropriations
from the legislature and to provide justification for the amounts requested.
Agency Program: Biennial budget requests are a mandatory requirement
of the state budgetary process. The Commission on Jail Standards was
created by House Bill 272, Regular Session, 64th Legislature, 1975.
The Commission on Jail Standards sets rules and procedures establishing
minimum standards for the construction, maintenance, and operation of
county jails, including privately operated county and municipal jails;
for the custody, care, and treatment of prisoners; for the number of
jail supervisory personnel; and for programs and services to meet the
needs of prisoners.
V.T.C.A., Government Code, Section 511.009.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: Legislative Budget Board, Legislative
Budget Estimates have been published since fiscal years 1954 and
1955. This publication, a compilation of data for all state agencies,
summarizes the fiscal information found in agency-submitted budgets
or appropriation requests, but omits most of the narrative.
Scheduled record series? Yes
Title: Legislative appropriations request
Series item number: 1.1.004
Agency item number: 1104
Archival Code: A
Retention: AC+6
Recommendation: Biennial budget requests prepared by state agency boards
and/or commissions provide evidence of an agency's fiscal performance
and needs. The Commission on Jail Standards' retention schedule is correct
and sufficient. The archival requirement for these records is fulfilled
by sending copies to the Publications Clearinghouse of the Texas State
Library.
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Record Series Review
Series Title: Strategic plan
Dates: 1992, 1995
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings: Retained by the agency in its offices permanently.
The agency holds copies of both plans, 1992 and 1995, fractional.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Archival requirement for this series is fulfilled by sending copies
to the Publication Clearinghouse. The Clearinghouse holds both plans,
1992 (covering 1992- 1998) and 1995 (covering 1995-1999.)
Description: Strategic plans are long-range planning tools prepared
by the agency in which the goals and objectives of the agency are presented
along with performance measures for each. Plans contain a mission statement,
a statement of philosophy, and external/internal assessment of the agency,
and the goals of the agency. Each goal contains objectives, strategies,
and output measures for measuring and achieving the goals. Also present
is an organization chart of the agency. The Commission on Jail Standards
has prepared two plans, in 1992 and 1995, with the planning time frames
1992-1998 and 1995-1999 respectively.
Purpose: These plans are long-range planning tools prepared by the
agency which set forth goals and objectives of the agency over a multi-year
period.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails; for the custody, care, and treatment of prisoners;
for the number of jail supervisory personnel; and for programs and services
to meet the needs of prisoners. The Commission also provides consultation
and technical assistance to local officials; reviews and comments on
plans for construction and major modification or renovation of jails;
performs an annual juvenile justice survey to determine that juveniles
have been removed from the county jails; inspects county jails yearly
to determine compliance standards; and reviews and comments on annual
reports of county jails on jail conditions.
In 1991 the Commission began paying counties that hold convicted state
felons due to state prison overcrowding. In 1993 the Commission was
directed to assist the Texas Department of Criminal Justice with the
newly formed State Jail Program by providing consultation and technical
assistance. Also in 1993, the Commission began working with the Texas
Council on Offenders with Mental Impairment and the Texas Commission
Law Enforcement Standards and Education to develop rules and procedures
for the care of the mentally ill, physically disabled, terminally or
seriously ill, or elderly inmates. In 1994, the Commission was directed
to develop rules and procedures for tuberculosis screening in jails.
V.T.C.A., Government Code, Section 511.009.
Arrangement: Chronological
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? None
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Stragetic plan
Series item number: 1.1.055
Agency item number: 1155
Archival Code:
Retention: PM
Recommendation: The strategic plans document the long-range planning
activities of the board and are already considered archival. Their archival
mandate is fulfilled by the agency sending copies of the reports to
the Publications Clearinghouse. The state recommended retention schedule
will be revised to carry an Archival Code of 'A' for this series. We
prefer the series carry an Archival Code of 'A'.
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Record Series Review
Series Title: Annual report
Dates: 1978-[ongoing]
Agency: Texas Commission on Jail Standards
Obsolete record series? No
Ongoing record series? Yes
Annual accumulation: fractional
Agency holdings: Retained by the agency in its offices permanently
according to the schedule. The present holdings of the agency are 1978-[ongoing],
fractional.
Archival holdings: None in the Archives and Information Services Division
of the Texas State Library.
Archival requirement for this series is fulfilled by sending copies
to the Publication Clearinghouse. The Clearinghouse holds 1979-[ongoing].
Fifty-five copies of annual or biennial reports (includes narrative
description) must be sent to the Publications Clearinghouse (13 Texas
Administrative Code, Section 3.3 (1) (A)).
Description: These are annual reports prepared by the Commission which
summarize the activities of the agency for the fiscal year. Dates covered
are 1978-[ongoing]. The report describes the functions of the Commission
and activities undertaken during the fiscal year, including the categories
of jail standards, monitor and enforce (jail inspection and enforcement,
juvenile justice survey), technical assistance (jail construction planning,
jail management consultation), and felony backlog relief. Statistical
and narrative information is provided for a number of tasks, including
jail inspections, assistance to counties, requests for inmate assistance,
construction plan reviews, requests for variance, enforcement proceedings,
counties in compliance, jails closed, construction of jails, changes
in capacity and population, training, and payments to counties. Detailed
information regarding the appropriations and expenditures of the agency
can be found in the Annual Financial Report of the Commission.
Purpose: These reports provide summary documentation of the activities
of the board over the fiscal year.
Agency Program: The Commission on Jail Standards sets rules and procedures
establishing minimum standards for the construction, maintenance, and
operation of county jails; for the custody, care, and treatment of prisoners;
for the number of jail supervisory personnel; and for programs and services
to meet the needs of prisoners. The Commission also provides consultation
and technical assistance to local officials; reviews and comments on
plans for construction and major modification or renovation of jails;
performs an annual juvenile justice survey to determine that juveniles
have been removed from the county jails; inspects county jails yearly
to determine compliance standards; and reviews and comments on annual
reports of county jails on jail conditions.
In 1991 the Commission began paying counties that hold convicted state
felons due to state prison overcrowding. In 1993 the Commission was
directed to assist the Texas Department of Criminal Justice with the
newly formed State Jail Program by providing consultation and technical
assistance. Also in 1993, the Commission began working with the Texas
Council on Offenders with Mental Impairment and the Texas Commission
Law Enforcement Standards and Education to develop rules and procedures
for the care of the mentally ill, physically disabled, terminally or
seriously ill, or elderly inmates. In 1994, the Commission was directed
to develop rules and procedures for tuberculosis screening in jails.
V.T.C.A., Government Code, Section 511.015.
Arrangement: Chronologically, by fiscal year.
Access Constraints: None
Use Constraints: None
Indexes or finding aids required for/or an aid to access? No
Gaps? Publications Clearinghouse is missing the years 1976- 1978. The
agency is missing the years 1976-1977.
Problems: None
Known related records in other agencies: None
Previous destructions: Destruction requests on file in the Archives
and Information Services Division of the Texas State Library were checked
for the Commission on Jail Standards and none were found for this series
or for equivalent or related series.
Publications based on records: None
Scheduled record series? Yes
Title: Annual report
Series item number: 1.1.032
Agency item number: 1132
Archival Code:
Retention: PM
Recommendation: These reports summarize the activities of the agency
over each fiscal year and are already considered archival. Their archival
mandate is fulfilled by the agency sending copies of the reports to
the Publications Clearinghouse. The state recommended retention schedule
will be revised to carry an Archival Code of 'A' for this series. We
prefer the series carry an Archival Code of 'A'.
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