Texas State Library and Archives Commission
Monday, August 4, 2008 11:30 a.m.
Audit Committee Minutes
The Texas State Library and Archives Commission (TSLAC) Audit Committee was scheduled to meet on Monday, August 4, 2008 at 11:30 a.m., at the State Records Center, 4400 Shoal Creek Boulevard in Austin, Texas.
Audit Committee Present:
Cruz G. Hernandez, chairman
Scott McAfee
Michael C. Waters
Commissioners Present:
Sandra Pickett, chairman
Sharon T. Carr
Martha Doty Freeman
Sally Reynolds
Staff Present:
Peggy D. Rudd, director and librarian
Edward Seidenberg, assistant state librarian
Chris LaPlante, director, Archives and Information Services
Ava Smith, director, Talking Book Program
Deborah Littrell, director, Library Development
Beverley Shirley, director, Library Resource Sharing
Michael Heskett, director, State and Local Records Management
Manuel Alvarez, director, Information Resources Technologies
Karen Drabek, director, Administrative Services
Tracy Kuhn Lash, executive assistant
Nanette Pfiester, manager, Records Management Assistance
Ann Mason, Texshare coordinator
Peggy Oster, graphics artist/photographer
Guests Present:
Carleton Wilkes, Tatum, LLC
Thom Hanson, retired TSLAC employee
Elizabeth Swan, Houston Area Library System
A quorum being present, Chairman Hernandez convened the meeting at 11:33 a.m.
1. Review and approve the Internal Audit of Selected Controls of the TANG and System Grant Programs.
Carleton Wilkes presented results and responded to questions regarding the internal audit of the Technical Assistance Negotiated Grant (TANG) and the Library System Operation Grant (SYSTEM), two grant programs administered by the Library Development Division of TSLAC. No significant weaknesses were found; he recommended that management update documentation of internal procedures, create a tool kit of best practices and continue with upgrades to its new online system. He also recommended that management improve efficiency by using an executive summary report on key grant activities.
Commissioner McAfee moved to approve the audit. Commissioner Waters seconded. Motion passed.
There being no further business before the Audit Committee, Chairman Hernandez adjourned the meeting at 11:50 a.m.
Respectfully submitted,
Peggy D. Rudd
Director and Librarian
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