2004 Commission Agendas
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10-29-2004 Audit Committee
Agenda
10-29-2004 Commission
Agenda
09-20-2004 Audit Committee
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09-20-2004 Commission
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08-02-2004 Audit Committee
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08-02-2004 Commission
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05-24-2004 Audit Committee
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05-24-2004 Commission
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03-19-2004 Audit Committee
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03-19-2004 Commission
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01-30-2004 Audit Committee
Agenda
01-30-2004 Commission
Agenda
Texas
State Library and Archives Commission
Audit Committee
October 29, 2004
With no business to discuss, the Audit Committee will not
meet.
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Texas
State Library and Archives Commission
October 29, 2004
2:00 p.m., Lorenzo de Zavala State Archives and Library
Building, Room 314, Austin
The Library and Archives Commission may deliberate on and/or take action
on any of the following agenda items. The Commission may go into Executive
Session on any agenda item, as authorized by the Open Meetings Act (Government
Code, Chapter 551).
1. Approve minutes of September 20, 2004 Audit and Commission meetings.
2. Public Comment.
3. Receive informational presentation "A Response to In Praise of
Partnerships."
4. Review of consent agenda: non-substantive corrections in other agenda
items such as spelling, numbering, punctuation, grammatical, or other
revisions.
5. Report of the Director and Librarian.
6. Review and approve contracts greater than $100,000.
7. Review and approve acceptance of gifts greater than $500.
8. Approve Texas Reads Grants to libraries for State Fiscal Year 2005.
9. Consider adopting amended rules 13 TAC 8.3 and 8.5, regarding the TexShare
Library Consortium.
10. Consider authorization to publish proposed amended rules 13 TAC 3.3
and 3.5 regarding the State Publications Depository Program.
11. Consider approving the loan of archival material to the Star of the
Republic Museum for exhibition.
12. Consideration of an agreement to recover historical documents from
a private collection.
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Texas
State Library and Archives Commission
Audit Committee
September 20, 2004
10:00 a.m., Sam Houston Regional Library and Research Center,
Liberty
The Library and Archives Commission may deliberate on and/or take action
on any of the following agenda items. The Commission may go into Executive
Session on any agenda item, as authorized by the Open Meetings Act (Government
Code, Chapter 551).
1. Discuss and approve the Internal Audit of the Information Resources
Technologies Function.
2. Review of agency fraud prevention program.
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Texas
State Library and Archives Commission
September 20, 2004
10:15 a.m., Sam Houston Regional Library and Research Center,
Liberty
The Library and Archives Commission may deliberate on and/or take action
on any of the following agenda items. The Commission may go into Executive
Session on any agenda item, as authorized by the Open Meetings Act (Government
Code, Chapter 551).
1. Approve minutes of August 2, 2004 Audit and Commission meetings.
2. Public Comment.
3. Receive informational report, "Presentation by Houston Area Library
System Advisory Board."
4. Review of consent agenda: non-substantive corrections in other agenda
items, such as spelling, numbering, punctuation, grammatical, or other
revisions.
5. Determine dates for State Library and Archives Commission meetings
in 2005.
6. Report of the Director and Librarian.
7. Introduction of the Sam Houston Regional Library and Research Center
staff.
8. Adoptiton of commemorative resolution in the retirement of Godfrey
"Tom" Orbeck.
9. Review and approve contracts greater than $100,000.
10. Review and approve the acceptance of gifts greater than $500.
11. Discuss and approve Audit Committee recommendations on:
a. Internal Audit of the Information Resources Technologies Function;
b. Review of agency fraud prevention program.
12. Consider adopting amended rule 13 TAC 3.1 and new rule 13 TAC 3.17,
regarding the State Publications Depository Program.
13. Authorization to publish proposed rule review of Chapter 3, State
Publications Depository Program.
14. Consider adopting the following rules regarding the standards for
accreditation of a major resource system of libraries in the Texas Library
System:
a. Amended rule 13 TAC 1.63;
b. New rule 13 TAC 1.48.
15. Consider authorization to publish proposed new and amended rules
concerning the minimum standards for accreditation of libraries in the
state library system.
16. Consider authorization to publish proposed amendments to 13 TAC 6.2-6.7
and 6.9-6.10 relating to records retention scheduling by state agencies.
17. Authorization to publish proposed rule review of Chapter 6, State
Records.
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Texas
State Library and Archives Commission
Audit Committee
August 2, 2004
9:00 a.m., State Capitol Extension, Room E1.012, Austin
The Library and Archives Commission may deliberate on and/or take action
on any of the following agenda items. The Commission may go into Executive
Session on any agenda item, as authorized by the Open Meetings Act (Government
Code, Chapter 551).
1. Review and approve the Internal Audit Plan, Risk Assessment, and Internal
Audit Guidelines for Fiscal Year 2005.
2. Review and accept the proposal for internal auditing services for
Fiscal Year 2005.
3. Receive information regarding a fraud prevention initiative.
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Texas
State Library and Archives Commission
August 2, 2004
9:15 a.m., State Capitol Extension, Room E1.012, Austin
The Library and Archives Commission may deliberate on and/or take action
on any of the following agenda items. The Commission may go into Executive
Session on any agenda item, as authorized by the Open Meetings Act (Government
Code, Chapter 551).
1. Approve minutes of May 24, 2004 Audit and Commission meetings.
2. Public Comment.
3. Receive informational presentation "In Praise of Partnerships."
4. Report of the Director and Librarian.
5. Adoption of commemorative resolution on the retirement of Neal Chapman.
6. Discuss and approve Audit Committee recommendations on:
a. Internal Audit Plan, Risk Assessment, and Internal Audit Guidelines
for Fiscal Year 2005 Proposal for internal auditing services for Fiscal
Year 2005
b. Fraud prevention initiative
7. Review and approve acceptance of gifts greater than $500.
8. Review and approve contracts greater than $100,000.
9. Approve grants to libraries for State Fiscal Year 2005:
a. Interlibrary Loan Grants
b. Texas Library System Grants
c. Technical Assistance Negotiated Grants
d. Loan Star Libraries Grants
10. Consider appeals regarding status of membership in the Texas Library
System for FY05; this will include the public libraries in Aspermont,
Corsicana, San Benito, and Nixon.
11. Receive and accept the Texas Public Library Standards, as adopted
by the Texas Library Association.
12. Report of the Texas Building and Procurement Commission study of
the facility needs of the State Library and Archives Commission.
13. Review and approve Legislative Appropriations Request for Fiscal
Years 2006-2007.
14. Review and approve the schedule of proposed fees for records storage
services.
15. Consider adoption of Rule Reviews of Chapter 1, Library Development,
and Chapter 4, School Libraries.
16. Consider authorization to publish proposed new 13 TAC 1.48 concerning
the criteria for designating a Major Resource Center.
17. Consider authorization to publish proposed amended 13 TAC 1.63 concerning
the criteria for demonstrating fiscal and administrative responsibility.
18. Consider appointments to the Library Systems Act Advisory Board.
19. Consider authorization to publish proposed amendments to 13 TAC 8.3
and 8.5 concerning the membership in the TexShare Library Consortium.
20. Consider appointments to the TexShare Advisory Board.
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Texas
State Library and Archives Commission
Audit Committee
May 24, 2004
11:30 a.m., Texas State Library and Archives Commission
Shoal Creek Office, 4400 Shoal Creek Blvd., Austin
The Library and Archives Commission may deliberate on and/or
take action on any of the following agenda items. The Commission may go
into Executive Session on any agenda item, as authorized by the Open Meetings
Act (Government Code, Chapter 551).
1. Discuss and approve the Internal Audit of Indirect and
Direct Administrative Cost Charged to Fiscal Year 2003 Grants.
2. Discuss options for contracting for internal audit services
for FY05.
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Texas
State Library and Archives Commission
May 24, 2004
11:45 a.m., Texas State Library and Archives Commission
Shoal Creek Office, 4400 Shoal Creek Blvd., Austin
The Library and Archives Commission may deliberate on and/or
take action on any of the following agenda items. The Commission may go
into Executive Session on any agenda item, as authorized by the Open Meetings
Act (Government Code, Chapter 551).
1. Approve minutes of March 19, 2003 Commission meeting.
2. Public Comment.
3. Review of consent agenda: non-substantive corrections
in other agenda items such as spelling, numbering, punctuation, grammatical,
or other revisions.
4. Discuss and approve Audit Committee recommendations regarding
the Internal Audit of Indirect and Direct Administrative Cost Charged
to Fiscal Year 2003 Grants. Discuss options for contracting for internal
audit services for FY05.
5. Review and approve contracts greater than $100,000.
6. Review and approve acceptance of gifts greater than $500.
7. Report of the Director and Librarian.
8. Review and approve the proposed Internet Safety Policy.
9. Discussion and approval of Agency Strategic Plan for
Fiscal Years 2005-2009.
10. Review of Fiscal Years 2004-2005 agency budget and discussion
of timelines and other issues related to the preparation of the Legislative
Appropriations Request for Fiscal Years 2006-2007.
11. Authorization to publish proposed rule review of Chapter
1, Library Development.
12. Review and approve FY05 schedule of proposed fees for
micrographics and imaging services.
Texas State Library and Archives
Commission
Audit Committee
March 19, 2004
With no business to discuss, the Audit Committee will not
meet.
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Texas State Library
and Archives Commission
March 19, 2004
12:00 p.m., San Antonio Public Library, 600 Soledad, San
Antonio
The Library and Archives Commission may deliberate on and/or
take action on any of the following agenda items. The Commission may go
into Executive Session on any agenda item, as authorized by the Open Meetings
Act (Government Code, Chapter 551).
1. Approve minutes of January 30, 2004 Audit Committee and
Commission meetings.
2. Public Comment.
3. Report on the activities of the Archives Committee of
the Texas State Historical Association.
4. Review of consent agenda: non-substantive corrections
in other agenda items such as spelling, numbering, punctuation, grammatical
or other revisions.
5. Report of the Director and Librarian.
6. Discussion of the preliminary draft of the Agency Stratregic
Plan for Fiscal Years 2005-2009.
7. Discuss and approve publication of proposed rule review
of Chapter 4, School Library Programs.
8. Consider adopting new rules 13 TAC 4.1 regarding school
library programs standards and guidelines.
9. Consider adopting repeal of 13 TAC 4.1-4.7 regarding
school library programs standards and guidelines.
10. Consider appeals of decisions regarding TexShare database
fee assessments.
11. Discuss and approve publication of proposed amendments
to 13 TAC 3.1 and new rules 13 TAC 3.17 regarding the TRAIL Advisory Committee
authorized in Government Code 441.010.
12. Preliminary Report of the Texas Building and Procurement
Commission study of the Lorenzo de Zavala State Archives and Library Building.
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Texas
State Library and Archives Commission
January 30, 2004
11:30 a.m., Wells Branch Community Library, Large Meeting
Room, 15001 Wells Port Drive, Austin
The Library and Archives Commission may deliberate on and/or
take action on any of the following agenda items. The Commission may go
into Executive Session on any agenda item, as authorized by the Open Meetings
Act (Government Code, Chapter 551).
1. Discuss and approve the Internal Audit of the TSLAC Grants
Made to the Texas Panhandle Library System.
2. Discuss and approve the Internal Audit of the TSLAC Grants
Made to the West Texas Library System.
3. Report on the Post-Payment Audit conducted by the Texas
Comptroller of Public Accounts.
4. Report on the Program Review conducted by the Library
of Congress National Library Service for the Blind and Physically Handicapped.
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Texas
State Library and Archives Commission
January 30, 2004
11:45 a.m., Wells Branch Community Library, Large Meeting
Room, 15001 Wells Port Drive, Austin
The Library and Archives Commission may deliberate on and/or
take action on any of the following agenda items. The Commission may go
into Executive Session on any agenda item, as authorized by the Open Meetings
Act (Government Code, Chapter 551).
1. Approve minutes of November 7, 2003 Commission meeting.
2. Public Comment.
3. Adoption of commemorative resolutions.
4. Appointments of Commission officers, liaisons, and Audit
Committee.
5. Review and approve contracts greater than $100,000.
6. Review and approve acceptance of gifts greater than $500.
7. Discuss and approve Audit Committee recommendations regarding
the:
a. Internal Audit of the TSLAC Grants Made to the Texas Panhandle Library
System;
b. Internal Audit of the TSLAC Grants Made to the West Texas Library System.
8. Consider appeals of decisions regarding TexShare database
fee assessments.
9. Report of the Director and Librarian.
10. Discussion of timelines and other issues related to
the preparation of the Agency Strategic Plan for
Fiscal Years 2005-2009, and the Legislative Appropriations Request for
Fiscal Years 2006-2007.
11. Report on the preliminary results of the Survey of
Organizational Excellence.
12. Discussion and scheduling of dates for future meetings
of the Library and Archives Commission.
13. Orientation to the administrative rule process.
14. Consider adopting new rules 13 TAC 2.59 and 2.60 concerning
the loan and exhibition of state archival materials and friends groups
and amended rules 13 TAC 2.1-2.4, 2.6, 2.51-2.56, 2.70, and 2.115 concerning
principles and procedures of the commission and peer review of grant applications.
15. Consider adopting repeal of 13 TAC 2.60-2.64 concerning
friends groups.
16. Consider adopting amended rule 13 TAC §8.3 relating
to membership in the TexShare Library consortium.
17. Consider adopting amended rule 13 TAC 6.3 relating to
the recertification of state agency records schedules.
18. Consider adopting new rules 13 TAC §§2.170-2.175
relating to the Texas Reads Grant Program.
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