2003 Commission Agendas

Internal Links

11-07-2003 Audit Committee Agenda
11-07-2003 Commission Agenda
09-22-2003 Audit Committee Agenda
09-22-2003 Commission Agenda
07-28-2003 Audit Committee Agenda
07-28-2003 Commission Agenda
05-19-2003 Audit Committee Agenda
05-19-2003 Commission Agenda
04-01-2003 Audit Committe Agenda
04-01-2003 Commission Agenda
02-11-2003 Audit Committee Agenda
02-11-2003 Commission Agenda

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Commission Meeting Minutes | Commission Info | Commissioner Bios

Texas State Library and Archives Commission
Audit Committee

November 7, 2003

With no business to discuss, the Audit Committee will not meet.

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Texas State Library and Archives Commission

November 7, 2003

1:00 p.m., Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

1. Approve minutes of September 22, 2003 Audit and Commission meetings.

2. Public Comment.

3. Report of the Director and Librarian.

4. Review and approve contracts greater than $100,000.

5. Review and approve acceptance of gifts greater than $500.

6. Consider authorization to publish proposed repeal of 13 TAC 4.1 - 4.7 regarding school library programs standards and guidelines.

7. Consider authorization to publish proposed new rule 13 TAC 4.1 regarding school library programs standards and guidelines.

8. Adoption of commemorative resolution on the completion of the Library of Texas grant program.

9. Presentation on the Library of Texas searching capabilities.

1. Discuss and approve the Internal Audit of the TSLAC Grants Made to the Central Texas Library System.

2. Report on the Post-Payment Audit conducted by the Texas Comptroller of Public Accounts.

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Texas State Library and Archives Commission

September 22, 2003

12:45 p.m., Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

1. Approve minutes of July 28, 2003 Audit and Commission meetings.

2. Report on activities of the Texas Library System.

3. Report of the activities of the Texas Historical Records Advisory Board.

4. Public Comment.

5. Adoption of commemorative resolutions on the retirement of: Edward Seidenberg; Chris LaPlante; Carolyn Foster; Roy Bowden; Harriet Roberts; Donaly Brice; Jean Carefoot; Peggy Oakley; Linda Buie; Doris Drummond; LaFaye Black; Patricia Williams; Bill Boyd; Steve Hall.

6. Adoption of commemorative resolution honoring the 40th anniversary of the Recording Library for the Blind and Physically Handicapped in Midland, Texas.

7. Report of the Director and Librarian.

8. Review and approve contracts greater than $100,000.

9. Review and approve acceptance of gifts greater than $500.

10. Discuss and approve Audit Committee recommendations on the Internal Audit of the TSLAC Grants Made to the Central Texas Library System.

11. Consider authorization to publish proposed amendments to 13 TAC §8.3 relating to membership in the TexShare Library consortium.

12. Consider authorization to publish proposed new rules 13 TAC §§2.170-2.175 relating to the Texas Reads Grant Program.

13. Tour of the Talking Book Program Recording Studio.

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Texas State Library and Archives Commission
Audit Committee

July 28, 2003

11:30 a.m., Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

1. Discuss and approve the Internal Audit of TSLAC's Library Development Function.

2. Discuss and approve the Internal Audit Plan, Risk Assessment, and Internal Audit Guidelines for Fiscal Year 2004.

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Texas State Library and Archives Commission

July 28, 2003

11:45 a.m., Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act, Government Code Chapter 551.

1. Approve minutes of May 19, 2003 Audit and Commission meetings.
   
   2. Public Comment.
   
   3. Report of the Director and Librarian.
   
   4. Discussion of budget for State Fiscal Years 2004 and 2005.
   
   5. Review and approve contracts greater than $100,000.
   
   6. Review and approve acceptance of gifts greater than $500.
   
   7. Discuss and approve Audit Committee recommendations on:a. Internal Audit of the TSLAC's Library Development Function;b. Internal Audit Plan, Risk Assessment, and Internal Audit Guidelines for Fiscal Year 2004.
   
   8. Consider requests to lend the Texas Declaration of Independence to the Texas History Museum and the Star of Texas Museum.
   
   9. Consider adoption of amendments 13 TAC 3.9 relating to the State Publications Depository Program.
   
   10. Consider adoption of Rule Reviews of Chapter 2, General Policies and Procedures, Chapter 5, County Librarian Certification, and Chapter 7, Local Records.
   
   11. Consider authorization to publish proposed repeal of 13 TAC 2.60-2.64 concerning friends groups.
   
   12. Consider authorization to publish proposed new 13 TAC 2.59 and 2.60 concerning the loan and exhibition of state archival materials and friends groups and proposed amendments to 13 TAC 2.1-2.4, 2.6, 2.51-2.57, 2.70, and 2.115 concerning principles and procedures of the commission and peer review of grant applications.
   
   13. Consider authorization to publish proposed amendment to 13 TAC 6.3 relating to the recertification of state agency records schedules.
   
   14. Review and approve the schedule of proposed fees for micrographics and imaging services.
   
   15. Review and approve the schedule of proposed fees for records storage services.
   
   16. Receive a status report on libraries membership in the Texas Library System; this will include the San Juan, San Benito, and Quemado public libraries.
   
   17. Consider appeals regarding status of membership in the Texas Library System for FY04; this will include the Brownsville Public Library and the Reber Memorial Library of Raymondville.
   
   18. Approve grants to libraries for State Fiscal Year 2004:a. Texas Library System Grantsb. Technical Assistance Negotiated Grantsc. Establishment Grantsd. Loan Star Libraries Grantse. Interlibrary Loan Grants.
   
   19. Consider appointments to the TexShare Advisory Board.
   
   20. Consider appointments to the Library Systems Act Advisory Board.
   
   21. Review and accept the final consultant's report on public library development: "A Study of Public Library Development in Texas."
   
   22. Report on joint TSLAC/TLA task forces.

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Texas State Library and Archives Commission
Audit Committee

May 19, 2003

12:30 p.m., Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

1. Review of the Internal Audit of Selected Information for System, ILL, TANG, and Loan Star Library Grants.

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Texas State Library and Archives Commission

May 19, 2003

12:45 p.m., Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act, Government Code Chapter 551.

1. Approve minutes of April 1, 2003 Audit Committee and Commission meetings.

2. Public Comment.

3. Report of the Director and Librarian.

4. Perspective on Statewide Resource Sharing: Past, Present, Future by the Director of General Libraries, University of Texas at Austin.

5. Report on the study to evaluate the Lorenzo de Zavala State Archives and Library Building by Texas Building and Procurement Commission.

6. Review and approve contracts greater than $100,000.

7. Review and approve acceptance of gifts greater than $500.

8. Adoption of commemorative resolutions.

9. Discuss and approve Audit Committee recommendations on the Internal Audit of Selected Information for System, ILL, TANG, and Loan Star Library Grants.

10.Interim progress report on the Public Library Development Study.

11. Report on the Texas Library Systems.

12. Executive session under Gov't Code §551.074 to evaluate the performance of the executive director.


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Texas State Library and Archives Commission
Audit Committee

April 1, 2003

1:00 p.m., Concourse Room, Houston Public Library, 500 McKinney Street, Houston; via videoconference Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

1. Discussion of Internal Audit of Information Resources Technologies function.



2. Discussion of options for Internal Audit Services for FY04.

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Texas State Library and Archives Commission

April 1, 2003

1:15 p.m., Concourse Room, Houston Public Library, 500 McKinney Street, Houston; via videoconference, Room 314, Lorenzo de Zavala State Archives and Library Building, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act, Government Code Chapter 551.


1. Approve minutes of February 11, 2003 Audit Committee and Commission meetings.

2. Public Comment.

3. Report of the Director and Librarian.

4. Review and approve contracts greater than $100,000.

5. Review and approve acceptance of gifts greater than $500.

6. Discuss and approve Audit Committee recommendations on:

1. Discussion of Internal Audit of Information Resources Technologies function.
2. Discussion of options for Internal Audit Services for FY04.

7. Authorization to publish proposed Rule Reviews:
1. Chapter 2, General Policies and Procedures; and
2. Chapter 5, County Librarians Certification.


8. Authorization to publish proposed rule amendment to 13 TAC 3.9, relating to the reporting of state publications.

9. Interim progress report on the Public Library Development Study.

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Texas State Library and Archives Commission
Audit Committee

February 11, 2003

12:30 p.m., Room 314, Lorenzo de Zavala State Library and Archives Building, Austin

1. Internal Audit of the Human Resource and Payroll Function.

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Texas State Library and Archives Commission

February 11, 2003

12:45 p.m., Room 314, Lorenzo de Zavala State Library and Archives Building, Austin

The Library and Archives Commission may deliberate on and/or take action on any of the following agenda items. The Commission may go into Executive Session on any agenda item, as authorized by the Open Meetings Act, Government Code Chapter 551.

1. Approve minutes of November 15, 2002 Commission meeting.

2. Public Comment.

3. Report of the Director and Librarian.

4. Review and approve acceptance of gifts greater than $500.

5. Presentation on the modification of the FY2003 agency budget.

6. Presentation on the revised Legislative Appropriations Request for FY2004-2005.

7. Review and approve contracts greater than $100,000.

8. Discuss and approve Audit Committee recommendations regarding the Internal Audit of the Human Resource and Payroll Function.

9. Authorization to publish proposed Rule Review of Chapter 7, Local Records.

10. Consider authorization to adopt new rule 13 TAC 6.97 regarding the use of electronic signatures by state agencies and adopting the Guidelines for the Management of Electronic Transactions and Signed Records.

11. Consideration of adjustments to Loan Star Libraries grant awards for SFY03.

12. Consider approval of the loan of archival documents to the Star of the Republic Museum.

13. Report on the activities of the Texas Historical Records Advisory Board.

14. Executive session under Gov't Code §551.074 to evaluate the performance of the executive director.

15. Possible action on matters considered in executive session.

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