Texas State Library and Archives Commission
Monday, July 28, 2003
Minutes

The Texas State Library and Archives Commission (TSLAC) was scheduled to meet on Monday, July 28, 2003, at the Lorenzo de Zavala State Archives and Library building in Austin, Texas. The full commission was scheduled to meet after the conclusion of the Audit Committee meeting, but no sooner than 11:45 a.m. The Audit Committee met until 11:55 a.m., and the full commission met at 11:55 a.m.

Commissioners Present:
Sandra J. Pickett, Chairman
Kenneth Carr, Vice-Chairman
Elizabeth Sanders
Chris A. Brisack
Sandra G. Holland
Diana Rae Hester Cox

Commissioners Absent: None

Staff Present:
Peggy D. Rudd, director and librarian
Edward Seidenberg, assistant state librarian
Manuel Alvarez, director, Information Resources Technologies
Ava Smith, director, Talking Book Program
Michael Heskett, director, State and Local Records Management
Deborah Littrell, director, Library Development
Chris LaPlante, director, Archives and Information Services
Beverley Shirley, director, Library Resource Sharing
Wendy Clark, Library Development
Kathleen Walls, Library Development
Ann Mason, Library Resource Sharing
Erica McKewen, communications officer
Regina Miles, executive assistant

Guests Present:
Gwen Land, internal auditor, Jefferson Wells International
Sandra Vice, Office of the State Auditor
Kathryn Sturtz, Alamo Area Library System
Pat Tuohy, Central Texas Library System
Jennifer Fox, Legislative Budget Board
Martha Doty Freeman, Texas Historical Records Advisory Board
Kelton Brisack

Chairman Pickett convened the meeting at 11:55 a.m. Before moving to the first agenda item, Chairman Pickett acknowledged the following guests in the audience: Jennifer Fox, Kathryn Sturtz, Pat Tuohy, Ann Mason and Kelton Brisack.

1. APPROVE MINUTES OF MAY 19, 2003 AUDIT AND COMMISSION MEETINGS.

Commissioner Sanders moved to approve the minutes of the Audit Committee meeting; Commissioner Cox seconded. Motion passed. The commission made one correction to the full commission minutes. Vice-Chairman Carr moved to approve the minutes as corrected; Commissioner Holland seconded. Motion passed.

2. PUBLIC COMMENT.

There was no public comment.

At 12:02 p.m., Chairman Pickett recessed the meeting for lunch. At 12:20 p.m., the Chairman reconvened the meeting.

3. REPORT OF THE DIRECTOR AND LIBRARIAN.

Director and Librarian Peggy D. Rudd highlighted the following topics from her report:

• Among their meeting materials, the commission received copies of the completed Study of Public Library Development in Texas.
• Ms. Rudd introduced to the commission new staff member, Ann Mason, who is the TexShare coordinator. Ann brings to the State Library approximately 25 years of librarianship experience.
• Among their meeting materials, the commission received copies of a memorandum and corresponding handout of Frequently Asked Questions relating to TexShare Database Fees. These two items were mailed to TexShare member library directors on July 24, 2003.
• Among their meeting materials, the commission received copies of the final, signed Memorandum of Understanding between the National Archives and Records Administration, on behalf of the George Bush Presidential Library and Museum in College Station, Texas, and the Texas State Library and Archives Commission, for the physical custody and management of the State records created and received by the Office of the Governor during George W. Bush's gubernatorial administration. The commission also received copies of an editorial that recently appeared in the Austin-American Statesman regarding the issue.
• Ms. Rudd announced that the latest Public Library Statistics report is now available, and copies will be mailed to the commission.
• Ms. Rudd briefly discussed upcoming staff retirements. She noted that Ed Seidenberg would be retiring at the end of August, and Michael Heskett has been asked to serve as acting assistant state librarian during Mr. Seidenberg's absence. Chris LaPlante and State Archives Assistant Director Carolyn Foster will also retire at the end of August. In their absence, Diana Houston, Information Services assistant director, will serve as interim director of the Archives and Information Services division.

Chairman Pickett expressed sympathy for the agency's loss of many valuable employees at one time. She also thanked staff who are considering a return to the agency after retirement.

4. DISCUSSION OF BUDGET FOR STATE FISCAL YEARS 2004 AND 2005.

Ed Seidenberg addressed the commission and briefly called their attention to the bill pattern (showing the agency's Fiscal Year 2004-2005 budget) included in their packet materials. Mr. Seidenberg discussed the following issues that could impact the agency's ability to use appropriated money. These issues are:

1. Facilities Management: A bill was filed, passed and signed, that gives the Texas Building and Procurement Commission (TBPC) responsibility for the management of almost all state facilities located in Travis County; this includes the State Records Center (SRC). The SRC currently has three (3) facilities/ground maintenance employees and has a contract for cleaning services. While those responsibilities are now assigned to TBPC, details of this new assignment and its impact on TSLAC are still very much unknown.

2. Human Resources to Staff Ratio: There is a bill that passed that mandates state agencies to have one (1) human resources staff person for every eighty-five (85) employees. To improve its ratio, TSLAC reclassified a receptionist and data entry position from human resources to a different classification. The Texas Performance Review Commission, part of the Office of the Comptroller of Public Accounts, is charged with studying how human resources functions could be outsourced to private firms. The results of the study are expected to be released by January 1, 2004; thus, it is not yet known how this may or may not impact the State Library.

3. Management to Staff Ratio: The goal is to have a ratio of one (1) supervisor to eleven (11) employees by August 31, 2007. The State Library has taken steps to improve its ratio by reclassifying some positions from supervisor to team leader. Reclassification was based in part on the nature of the position (i.e., whether or not the position definitively functioned in a supervisory capacity).

Commissioner Holland asked if reclassifying staff from supervisor to team leader could affect their potential for advancement or salary raises. Mr. Seidenberg responded that this concern was taken into consideration as positions were being reclassified, but that ultimately, the hiring entity would be responsible for making that decision. Mr. Seidenberg added that an E-Texas recommendation made by the Office of the Comptroller stated that the State Library could save approximately $500,000 per year by eliminating eighteen (18) to twenty (20) positions over two (2) years. The State Library is not yet sure if this recommendation will have an impact on the agency, or if the position reclassification will be deemed sufficient.

4. Retirement Incentive Offer: If an employee retires within their first month of eligibility, they will receive a 25% lump sum bonus of their base salary for the previous twelve (12) months. To pay for this, the State Library must transfer 35% of the employee's monthly salary (for the entire biennium) back to the General Revenue Fund. The agency does not have information on the full extent of an employee's eligibility because of many factors, but the agency is making estimates on who might be affected. Meetings have been held with staff who might potentially be affected, and the agency has adopted a retire/rehire policy. Currently, the agency knows of approximately nineteen (19) employees who are already eligible for retirement. They would need to retire by August 31, 2003, in order to receive the incentive bonus. The agency estimates that nine (9) people in Fiscal Year 2004 and seven (7) people in Fiscal Year 2005 will become eligible to retire. The agency estimates returning to the General Revenue Fund approximately $250,000 in Fiscal Year 2004, and approximately $350,000 in Fiscal Year 2005.

The agency informed Texas Library System coordinators that while it ultimately intends to fund grants at a total of $7.5 million, because of these uncertainties, it would issue contracts at $6.75 million. This amount could be increased again to $7.5 million depending on the outcome of the aforementioned uncertainties.

Chairman Pickett asked if the agency would receive all retirement notices by July 31. Mr. Seidenberg stated that employees could submit their intent to retire as late as August 31. Mr. Seidenberg noted that jobs will be posted while the person is still an employee. The retiring employee could apply for that position while they're still working, and their application would specify the future start date, the salary and work hours.

Vice-Chairman Carr asked if the job offers will specify that the rehire is "employment at will." Mr. Seidenberg responded that the offers would specify this.

Commissioner Brisack asked whether employees are aware of their retirement eligibility status (insofar as the Employees Retirement System (ERS) knows of their eligibility). Mr. Seidenberg confirmed that employees are aware, but that ERS may not know the full extent of an employee's eligibility.

Commissioner Brisack asked if employees would lose the bonus option if they did not retire within their first month's eligibility; Mr. Seidenberg confirmed that they would.

Commissioner Brisack asked if the retire/rehire procedure could have a short-term impact of a higher cost to the agency, since the agency must return 35% of the employee's monthly salary back to the General Revenue Fund, and must also pay the returning employee a salary that, because of unknown factors, cannot yet be determined. Mr. Seidenberg confirmed that it could have an impact on the agency, and added that the agency must also pay to retiring employees a lump sum of their vacation and compensatory time.

Peggy D. Rudd added that because of these budgetary uncertainties, the agency would likely not be able to rehire every person.

5. REVIEW AND APPROVE CONTRACTS GREATER THAN $100,000.

Beverley Shirley addressed the commission and requested approval of a contract with Amigos Library Services for TexNet Interlibrary Loan Network Group Access, not to exceed $407,000.

Commissioner Holland asked for more information about the charges; Ms. Shirley provided additional information. Commissioner Holland asked to receive further information about transaction charges; Ms. Shirley will send this to Mrs. Holland.

Vice-Chairman Carr asked how the seventy-nine (79) libraries were selected. Ms. Shirley responded that the Interlibrary Loan manager tracks ILL transactions, and based on usage and cost-effectiveness, libraries that show higher potential for the service are more actively pursued.

Commissioner Sanders moved to approve the contract; Commissioner Brisack seconded. Motion passed.

Beverley Shirley requested approval of an extension of the contract with Amigos/OCLC to 24 months for a total cost of $2,000,000. This offer by OCLC represents $116,000 in savings to the state.

Commissioner Cox commended Ms. Shirley for her work. She expressed her pleasure at extending the OCLC contract. Commissioner Cox moved to approve the Amigos/OCLC contract extension; Vice-Chairman Carr seconded. Motion passed.

6. REVIEW AND APPROVE ACCEPTANCE OF GIFTS GREATER THAN $500.

Peggy D. Rudd reviewed the following gift:

The Talking Book Program received an unrestricted $500.00 donation deposited on June 26, 2003, from the Texas Federation of the Blind. The Federation is a non-profit organization "devoted to improving opportunities for blind people to become contributing members of society." The Dallas Chapter, one of four chapters in Texas, made the donation.

Commissioner Sanders moved to approve the acceptance of the gift; Commissioner Holland seconded. Motion passed.

7. DISCUSS AND APPROVE AUDIT COMMITTEE RECOMMENDATIONS ON: A. INTERNAL AUDIT OF THE TSLAC'S LIBRARY DEVELOPMENT FUNCTION; B. INTERNAL AUDIT PLAN, RISK ASSESSMENT, AND INTERNAL AUDIT GUIDELINES FOR FISCAL YEAR 2004.

Audit Chairman Sanders recommended the commission's approval of the Internal Audit of TSLAC's Library Development Function; no second needed. Motion passed.

Audit Chairman Sanders recommended approval of the Internal Audit Plan, Risk Assessment, and Internal Audit Guidelines for Fiscal Year 2004; no second needed. Motion passed.

At this point, Chairman Pickett acknowledged the following members of the audience: Martha Doty Freeman, Wendy Clark, and Kathleen Walls.

8. CONSIDER REQUESTS TO LEND THE TEXAS DECLARATION OF INDEPENDENCE TO THE TEXAS HISTORY MUSEUM AND THE STAR OF TEXAS MUSEUM.

Chris LaPlante addressed the commission and requested approval to lend the first page of the Texas Declaration of Independence to the Bob Bullock Texas State History Museum from August 4, 2003, to February 2, 2004, as well as the commission's approval to lend the complete Texas Declaration of Independence to the Star of the Republic Museum for a short exhibition during the first week of March 2004. Mr. LaPlante expressed confidence in the environmental and security controls of each facility.

Commissioner Cox asked how the materials are transferred to requesting facilities. Mr. LaPlante responded that the materials are typically driven to the facility by agency staff. The Star of the Republic Museum is arranging to have a Department of Public Safety officer transfer the Texas Declaration of Independence between the facilities. Mr. LaPlante added that special containers are used to hold the documents during transport.

Vice-Chairman Carr moved to approve the loans; Commissioner Cox seconded. Motion passed.

9. CONSIDER ADOPTION OF AMENDMENTS 13 TAC 3.9 RELATING TO THE STATE PUBLICATIONS DEPOSITORY PROGRAM.

Beverley Shirley addressed the commission and requested adoption of 13 TAC 3.9, by publication in the Texas Register. These rules relate to the Texas Records and Information Locator (TRAIL) service.

Vice-Chairman Carr requested that the word "Section" be added when referring to sections of the Texas Administrative Code. The example given: Add the word "Section" to Section 3.9 (d) so that it reads "…1 TAC Section 206.5…"

Commissioner Brisack moved to approve adoption of the amendments; Commissioner Holland seconded. Motion passed.

10. CONSIDER ADOPTION OF RULE REVIEWS OF CHAPTER 2, GENERAL POLICIES AND PROCEDURES, CHAPTER 5, COUNTY LIBRARIAN CERTIFICATION, AND CHAPTER 7, LOCAL RECORDS.

Ed Seidenberg addressed the commission and requested re-adoption of 13 TAC Chapters 2, 5, and 7.
Commissioner Brisack moved to approve re-adoption of 13 TAC Chapters 2, 5, and 7; Commissioner Sanders seconded. Motion passed.

11. CONSIDER AUTHORIZATION TO PUBLISH PROPOSED REPEAL OF 13 TAC 2.60-2.64 CONCERNING FRIENDS GROUPS.

Michael Heskett addressed the commission and requested permission to publish the proposed repeal of 13 TAC §§2.60-2.64. Vice-Chairman Carr pointed out one grammatical error in the preamble; Mr. Heskett noted the change and will correct it.

Vice-Chairman Carr moved to approve publication of the proposed repeal; Commissioner Holland seconded. Motion passed.

12. CONSIDER AUTHORIZATION TO PUBLISH PROPOSED NEW 13 TAC 2.59 AND 2.60 CONCERNING THE LOAN AND EXHIBITION OF STATE ARCHIVAL MATERIALS AND FRIENDS GROUPS AND PROPOSED AMENDMENTS TO 13 TAC 2.1-2.4, 2.6, 2.51-2.57, 2.70, AND 2.115 CONCERNING PRINCIPLES AND PROCEDURES OF THE COMMISSION AND PEER REVIEW OF GRANT APPLICATIONS.

Michael Heskett addressed the commission and reviewed the request, and outlined the proposed changes to the rules, including the following:

• Changing some of the citations, particularly as they related to the Open Records Act.
• Amending the rules to allow for the continuance of the Electronic Recording Advisory Committee.
• Amending sections dealing with copy charges.
• Conforming the rules to the style guidelines of the Texas Register and the Legislative Council.
• Transferring rules text that relates to the loan and display of archives from one section to another for easier reference.

Under Section 2.2 (a), Chairman Pickett suggested changing "…a six member citizen board…" to "…a seven member citizen board…" because the commission's size will increase to seven (7) once the bill takes effect.

Commissioner Cox noted a grammatical error on page one (1) of the rules; Mr. Heskett noted the error and will correct it.

Vice-Chairman Carr noted that changing the word "receive" to "receives" under Section 2.2 (b) would be a syntax error. Mr. Heskett agreed and will not propose the word change.

The commission discussed at length options for revising the text of Sections 2.2 (b)(8) and 2.2 (c)(6).

Commissioner Sanders moved to accept a newly proposed change to Section 2.2 (b)(8), replacing "his or her" with "the" and leaving Section 2.2 (c)(6) as "delegates his or her responsibilities…" Commissioner Holland seconded. Commissioners Sanders and Holland voted in favor of the motion. Commissioners Carr, Cox and Brisack voted against the motion. Motion failed.

Vice-Chairman Carr moved to accept the newly proposed change to Section 2.2 (b)(8), replacing "his or her" with "the"; Commissioner Cox seconded. Motion passed.

Vice-Chairman Carr moved to change Section 2.2 (c)(6) to read "delegates his responsibilities to the assistant state librarian or other agency staff as appropriate"; Commissioner Brisack seconded. Commissioners Brisack and Carr voted in favor of the motion. Commissioners Sanders, Cox and Holland voted against the motion. Motion failed.

Commissioner Cox moved to change Section 2.2 (c)(6) to read "delegates his/her responsibilities…"; Commissioner Sanders seconded. Commissioners Cox, Holland and Sanders voted in favor of the motion. Commissioners Brisack and Carr voted against the motion. Motion passed.

Vice-Chairman Carr noted a grammatical error under Section 2.4 (e). The commission was amenable to correcting the error and Mr. Heskett will change it.

Vice-Chairman Carr pointed out an inconsistency in Section 2.52 Customer Services Policies, with regard to age restrictions. The commission acknowledged the inconsistency.

Vice-Chairman Carr requested grammatical changes to the following sections:

• Section 2.51 (d) Mr. Heskett suggested a revision that the commission was amenable to.
• Section 2.52 (c)(1) The commission was amenable to the suggested change.
• Section 2.56 (g) The commission was amenable to the suggested change.
• Section 2.56 (k) The commission was amenable to the suggested change.
• Section 2.60 (b) The commission was amenable to the suggested change.

Vice-Chairman Carr moved that all references to the person serving as commission chair be changed from "chair" to "chairman"; Commissioner Cox seconded. Commissioner Sanders abstained. Commissioner Holland voted against the motion. Motion passed.

With regard to Section 2.52 Customer Service Policies, Commissioner Holland raised a question about what constituted "obscene" behavior. Commissioner Carr responded.

Commissioner Sanders moved to approve the proposed rules as amended; Commissioner Holland seconded. Motion passed.

Chairman Pickett moved to recess the meeting at 2:18 p.m. Chairman Pickett reconvened the meeting at 2:25 p.m.

13. CONSIDER AUTHORIZATION TO PUBLISH PROPOSED AMENDMENT TO 13 TAC 6.3 RELATING TO THE RECERTIFICATION OF STATE AGENCY RECORDS SCHEDULES.

Michael Heskett addressed the commission and requested permission to publish amendments to 13 TAC §6.3. Commissioner Cox noted one typographical error under Section 6.3 (b)(1). Mr. Heskett will make that change.

Vice-Chairman Carr moved to approve the proposed amendments with the correction; Commissioner Sanders seconded. Motion passed.

14. REVIEW AND APPROVE THE SCHEDULE OF PROPOSED FEES FOR MICROGRAPHICS AND IMAGING SERVICES.

Michael Heskett addressed the commission and requested approval of the Fiscal Year 2004 Imaging Services Fee Schedule. The fee schedule is unchanged from the one approved for Fiscal Year 2003.

Commissioner Sanders moved to approve the Fiscal Year 2004 Imaging Services Fee Schedule; Commissioner Brisack seconded. Motion passed.

15. REVIEW AND APPROVE THE SCHEDULE OF PROPOSED FEES FOR RECORDS STORAGE SERVICES.

Michael Heskett addressed the commission and requested approval of the Fiscal Year 2004 Records Storage Fee Schedule. Mr. Heskett answered a question from Vice-Chairman Carr regarding records destruction fees.

Vice-Chairman Carr moved to approve the schedule of proposed fees; Commissioner Sanders seconded. Motion passed.

16. RECEIVE A STATUS REPORT ON LIBRARIES MEMBERSHIP IN THE TEXAS LIBRARY SYSTEM; THIS WILL INCLUDE THE SAN JUAN, SAN BENITO, AND QUEMADO PUBLIC LIBRARIES.

Deborah Littrell addressed the commission and provided a status report on the membership of the San Juan, San Benito, and Quemado public libraries in the Texas Library System. Her report included the following remarks:

• San Juan Public Library now has a certified county librarian.
• San Benito Public Library is now spending its money in a timely manner with the new library director.
• Quemado Public Library has received additional funding from their county, is open for longer hours, and is working to increase the size of their collection.

Vice-Chairman Carr asked whether the commission needed to take action to remove the probationary status of San Juan Public Library; Ms. Littrell responded that commission action is not required. The report that San Juan Public Library submitted for Fiscal Year 2004 system membership met the requirements, so they are fully qualified. Ms. Littrell confirmed that the same applies to San Benito Public Library's system membership status.

Ms. Littrell added that both libraries in Maverick County reported this year, and that each would be system members as of September 1, 2003.

17. CONSIDER APPEALS REGARDING STATUS OF MEMBERSHIP IN THE TEXAS LIBRARY SYSTEM FOR FY04; THIS WILL INCLUDE THE BROWNSVILLE PUBLIC LIBRARY AND THE REBER MEMORIAL LIBRARY OF RAYMONDVILLE.

Deborah Littrell addressed the commission and requested the commission approve disqualification of membership for Reber Memorial Library in the Texas Library System for Fiscal Year 2004. Peggy D. Rudd provided additional background information as it related to the request. Ms. Littrell answered questions from the commission.

Commissioner Sanders moved to disqualify Reber Memorial Library from membership in the Texas Library System for Fiscal Year 2004; Commissioner Carr seconded. Motion passed.

[At this point in the meeting, the commission moved to agenda item 18. This was to allow staff to prepare and provide the commission with supporting materials regarding the system membership of Brownsville Public Library. After completion of agenda items 18 and 19, the commission returned to this item.]

Deborah Littrell addressed the commission and requested that Brownsville Public Library be fully qualified for membership in the Texas Library System for Fiscal Year 2004. At its meeting in June 2003, the Library Systems Act Advisory Board considered the membership issue and recommended granting the library fully qualified system membership for Fiscal Year 2004.

Commissioner Brisack moved to approve fully qualified membership for Brownsville Public Library for Fiscal Year 2004; Commissioner Sanders seconded. Motion passed.

[At this point in the meeting, the commission (having already completed agenda items 18 and 19) moved to agenda item 20.]

18. APPROVE GRANTS TO LIBRARIES FOR STATE FISCAL YEAR 2004: A. TEXAS LIBRARY SYSTEM GRANTS; B. TECHNICAL ASSISTANCE NEGOTIATED GRANTS; C. ESTABLISHMENT GRANTS; D. LOAN STAR LIBRARIES GRANTS; E. INTERLIBRARY LOAN GRANTS.

A. Texas Library System Grants: Deborah Littrell addressed the commission and requested approval of Texas Library System contracts for State Fiscal Year 2004. Vice-Chairman Carr commented that the statute stipulating the 25% formula should be amended and that the percentage should be increased, particularly to help some of the smallest and weakest systems.

Vice-Chairman Carr moved to approve the contracts; Commissioner Cox seconded. Motion passed.

B. Technical Assistance Negotiated Grants: Ms. Littrell addressed the commission and requested approval of contracts for the Technical Assistance Negotiated Grants, for an amount not to exceed $80,000.

Commissioner Brisack moved to approve the contracts; Commissioner Sanders seconded. Motion passed.

C. Establishment Grants: Ms. Littrell addressed the commission and requested approval of the contract for Establishment Grants.

Commissioner Sanders moved to approve the contract; Commissioner Holland seconded. Motion passed.

D. Loan Star Library Grants: Ms. Littrell addressed the commission and requested approval of the Fiscal Year 2004 Loan Star Libraries Grant Program awards to Houston Public Library, Dallas Public Library, Harris County Public Library and Austin Public Library (at approximate amounts each). These four libraries' grant awards exceed, or could potentially exceed, $100,000 each. Vice-Chairman Carr expressed concern with approving awards for approximate amounts. Ms. Littrell noted that granting the awards could be postponed until the September meeting, and by then, the commission would have finalized award figures to consider. Ms. Littrell also noted that postponing the approval of the awards would result in a delay in distribution of the awards.

Vice-Chairman Carr asked if the amounts would change more than 5% (up or down). Ms. Rudd and Ms. Littrell responded that the chance of the amounts varying more than 5% from the amounts is very small. Chairman Pickett suggested wording the motion to reflect the need for commission involvement should the awards deviate more than 5% from the requested approximate amounts.

Vice-Chairman Carr moved to approve the grant awards according to the formula, with the following stipulations: 1. the award does not exceed the amount requested by more than 5%; 2. should the award exceed the amount requested by more than 5%, it will require approval by the commission at its next meeting. Commissioner Cox seconded. Motion passed.

E. Interlibrary Loan Grants: Beverley Shirley addressed the commission and requested approval of contracts for TexNet Interlibrary Loan Centers for a total amount not to exceed $1,915,934. Vice-Chairman Carr asked what the City of Abilene would be using their money for. Ms. Shirley responded that the money will go toward several things, including OCLC transaction costs as well as administrative costs involved in serving their region.

Commissioner Brisack moved to approve the contracts; Commissioner Sanders seconded. Motion passed.

19. CONSIDER APPOINTMENTS TO THE TEXSHARE ADVISORY BOARD.

Beverley Shirley addressed the commission and proposed the following three appointments to the TexShare Advisory Board:

• J. J. Baskin, Director, Office of Institutional Development, Southwest Educational Development Labs, Austin (to serve as a public representative). Term would expire August 31, 2006.
• Martha Tandy, Director, Weatherford Community College, Weatherford (to serve as a community college representative). Term would expire August 31, 2006.
• Eileen Shockett, Librarian, St. Edward's University, Austin (to serve as private university representative). Term would expire August 31, 2006.

Commissioner Holland moved to approve the appointments; Commissioner Brisack seconded. Motion passed.

20. CONSIDER APPOINTMENTS TO THE LIBRARY SYSTEMS ACT ADVISORY BOARD.

Deborah Littrell addressed the commission and requested approval of the following appointment to the Library Systems Act Advisory Board:

• Katherine McMurrey, Director, Val Verde County Library in Del Rio. Ms. McMurrey has already served one term on the Board. Her second term, if approved, would expire September 2006.

Commissioner Brisack moved to approve the nomination; Commissioner Sanders seconded. Motion passed.

21. REVIEW AND ACCEPT THE FINAL CONSULTANT'S REPORT ON PUBLIC LIBRARY DEVELOPMENT: "A STUDY OF PUBLIC LIBRARY DEVELOPMENT IN TEXAS."

Deborah Littrell addressed the commission and answered questions from the commission. The commission asked for clarification on whether it was "accepting" or "receiving" the report. Peggy Rudd explained that while the commission will be accepting the report, there will still be work to do on implementation of the study, which the Joint TSLAC/TLA Task Force on the Implementation of Public Library Development Study has been charged with doing. For the purposes of wording the motion, Ms. Littrell suggested the commission accept the agency's receipt of the report.

Commissioner Cox moved to accept the agency's receipt of the study; Commissioner Sanders seconded. Motion passed.

22. REPORT ON JOINT TSLAC/TLA TASK FORCES.

Deborah Littrell addressed the commission and reported on the activities of the task forces. The chair of the Joint TSLAC/TLA Task Force on Public Library Standards and Accreditation is Dale Fleeger, and Commissioner Holland is the commission liaison to the task force. The chair of the Joint TSLAC/TLA Task Force on Implementation of the Public Library Development Study is Julie Todaro, and Commissioner Cox is the commission liaison to the task force. Each task force has met once, both in conjunction with the Texas Library Association Annual Assembly in Austin.

Chairman Pickett thanked Commissioners Cox and Holland for serving on their respective task forces.

Vice-Chairman Carr moved to adjourn the meeting; Commissioner Cox seconded. With no further business, Chairman Pickett adjourned the meeting at 3:52 p.m.

Respectfully submitted,

Peggy D. Rudd
Director and Librarian

PDR:rmm

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