Texas State Library and Archives Commission
Audit Committee
November 16, 2001
1:00 p.m., Room 314 Lorenzo de Zavala State Library and Archives
Building, Austin
1. Presentations by internal audit service vendors.
2. Recommendation on the internal auditing services contract award for
FY02.
3. Review and approve the Internal Audit Plan for FY02.
Texas State Library and Archives
Commission
November 16, 2001
1:15 p.m., Room 314 Lorenzo de Zavala State Library
and Archives Building, Austin
1. Approve minutes of September 17, 2001 Audit Committee
and Commission meetings.
2. Public Comment.
3. Report of the Director
and Librarian.
4. Review and approve contracts greater than $100,000.
5. Review and approve acceptance of gifts greater than $500.
6. a. Review and approve Audit Committee recommendations on the award
of a contract for internal auditing services for FY02.
b. Review and approve the Internal Audit Plan for FY02.
7. Demonstration of the Texas Treasures section of the agency Web site.
8. Demonstration of the new TexShare/Library of Texas databases.
9. Appoint a board member to the Library Systems Act Advisory Board.
10. Review and approve publication of proposed amendments to rules relating
to the Library Services and Technology Act Cooperation Grants, 13 TAC
2.120-2.123, and 13 TAC 2.130-2.165.
11. Review and approve adoption of emergency rules relating to the Loan
Star Libraries Grant Program, 13 TAC 2.160-2.165.
12. Review and approve adoption of rule amendments relating to the TexShare
Library Consortium, 13 TAC 8.1-8.6.
13. Discussion of the status of a Memorandum of Understanding with the
National Archives and Records Administration concerning the deposit
of gubernatorial records.
Texas State Library and Archives
Commission
Audit Committee
September 17, 2001
11:00 a.m., Col. W. B. Bates Room, Sam Houston Regional
Library and Research Center, Liberty, Texas
1. Audit report on the Grant and Contract Management System.
2. Audit report on the Reader Services Department of the Talking Book
Program.
3. Audit report on grants to the North Texas Regional Library System.
4. Report on the status of FY 2000 internal audit recommendations.
5. Recommendation on the internal auditing services contract award for
FY02.
return
to top
Texas State Library and Archives
Commission
September 17, 2001
11:15 a.m., Col. W. B. Bates, Sam Houston Regional Library
and Research Center, Liberty, Texas
1. Approve minutes of the July 30, 2001 Audit Committee
and Commission meetings.
2. Report of the Director and Librarian.
3. Discuss and approve Audit Committee recommendations on:
a. Audit report on Grant and Contract Management System.
b. Audit report on the Reader Services Department of the Talking Book
Program.
c. Audit report on grants to the North Texas Regional Library System.
d. Report on the status of FY 2000 internal audit recommendations.
e. Award contract for internal auditing services for FY02.
4. Approve contracts greater than $100,000.
5. Approve acceptance of gifts greater than $500.
6. Information reports on the Loan Star Libraries program, Evaluation
of the Library Services and Technology Act program, and the Public Library
Development Study.
7. Information report on the Library Systems Act Advisory Board.
8. Appoint board members to the Library Systems Act Advisory Board.
9. Approve adoption of rule review of Chapter 8 (TexShare).
10. Approve publication of proposed amendments to TexShare administrative
rules, 13 TAC 8.1-8.6.
11. Information report on the TexShare Advisory Board.
12. Appoint board members to the TexShare Advisory Board.
13. Approve the loan of archival documents to the State Preservation
Board.
14. Discussion of the status of a Memorandum of Understanding with the
National Archives and Records Administration concerning the deposit
of gubernatorial records.
15. Adoption of commemorative resolutions.
16. Public Comment.
return
to top
Texas State Library and Archives
Commission
Audit Committee
July 30, 2001
1:00 p.m., Room 314 Lorenzo de Zavala State Library and
Archives Building, Austin
1. Consider request to remove the "high risk" status of grants to the
City of El Paso.
2. Update regarding the selection of an internal auditor for FY02.
return
to top
Texas State Library and Archives Commission
July 30, 2001
1:00 p.m., Room 314 Lorenzo de Zavala State Library and
Archives Building, Austin
1. Approve minutes of the May 29, 2001 Audit Committee and Commission
meetings.
2. Report of the Director and Librarian.
3. Resolution honoring Fay Weigelt on her retirement.
4. Discuss and approve Audit Committee recommendations on the request
to remove the "high risk" status of grants to the City of El Paso.
5. Approve acceptance of gifts greater than $500.
6. Approve contracts greater than $100,000.
7. Approve grants to libraries for State Fiscal Year 2002:
. Texas Library System
b. Technical Assistance Negotiated Grant
c. Cooperation Grants
d. Establishment Grants
e. Special Projects Grants
f. Interlibrary Loan
g. TexTreasures Grants
8. Consider appeals regarding status of membership in the Texas Library
System.
9. Status report on the Longview Public Library's system membership.
10. Approve adoption of rule repeal relating to micrographics services
fees, 13 TAC 6.121.
11. Approve adoption of rule relating to micrographics services fees,
13 TAC 6.121.
12. Approve adoption of micrographics services fee schedule for FY 2002.
13. Approve adoption of rule repeal relating to records center storage
fees, 13 TAC 6.122 - 6.123.
14. Approve adoption of rule relating to records center storage fees,
13 TAC 6.122.
15. Approve adoption of records center storage fee schedule for FY 2002.
16. Approve adoption of rule relating to staff training: 13 TAC 2.56.
17. Approve adoption of rule amendment relating to the Historically
Underutilized Businesses (HUB) program: 13 TAC 2.54.
18. Discussion of the status of a Memorandum of Understanding with the
National Archives and Records Administration concerning the deposit
of gubernatorial records.
19. Executive session to obtain legal advice from counsel.
20. Public Comment
return
to top
Texas State Library and Archives
Commission
Audit Committee
May 29, 2001
1:00 p.m., Room 314 Lorenzo de Zavala
State Library and Archives Building, Austin
1. Audit report on grants to the City of El Paso.
2. Report on process for selecting an internal auditor for FY02.
return
to top
Texas State Library and Archives
Commission
May 29, 2001
1:30 p.m., Room 314 Lorenzo de Zavala State Library
and Archives Building, Austin
1. Approve minutes of the March 30, 2001 Commission meeting.
2. Report of the Director and Librarian.
3. Report on the 77th Legislative Session.
4. Resolution honoring Patricia Alvarez on her retirement.
5. Approve acceptance of gifts greater than $500.
6.Approve contracts greater than $100,000.
7. Discuss and approve Audit Committee recommendations on:
a. Audit report on grants to the City of El Paso.
b. Report on process for selecting an internal auditor for FY02.
8.Report on the study of the impact of school libraries on student
achievement and the testimony before the National Commission on Libraries
and Information Science.
9.Approve adoption of rule review of Chapter 3 (State Publications Clearinghouse).
10.Authorize publication of proposed rule review of Chapter 8 (TexShare).
11.Approve adoption of rule relating to staff training: Chapter 13 §2.56.
12.Authorize publication of proposed rule amendment relating to the
Historically Underutilized Businesses (HUB) program: Chapter 13, §2.54.
13.Approval of revised Employee Guide.
14.Discussion of pending Memorandum of Understanding with the National
Archives and Records Administration concerning the deposit of gubernatorial
records.
15.Executive session to obtain legal advice from counsel.
16. Public Comment.
return
to top
Texas State Library and Archives Commission
March 30, 2001
10:00 a.m.,
San Antonio, Marriott
RiverWalk Hotel, Salon C
1. Approve minutes of the February 6, 2001 Commission meeting.
2. Report of the Director and Librarian.
3. Approve contracts greater than $100,000.
4. Approve acceptance of gifts greater than $500.
5. Report on the 77th Legislative Session.
6. Report on the status of grants to the City of El Paso.
7. Report on the implementation of the Library of Texas Project.
8. Report on the Friends of Libraries & Archives of Texas.
9. Authorize publication of proposed rule repeal relating to micrographics
services fees, Chapter 6, § 6.121.
10. Authorize publication of proposed rule repeal relating to records
center storage fees, Chapter 6, §§ 6.122 - 6.123.
11. Authorize publication of proposed new rule relating to micrographics
services fees, Chapter 6, § 6.121.
12. Authorize publication of proposed new rule relating to records center
storage fees, Chapter 6, § 6.122.
13. Approval of revised Employee Guide.
14. Resolutions honoring Raymond Diaz and Jack Jackson on their retirement.
15. Public Comment.
Texas State Library and Archives Commission
Audit Committee
February 6, 2001
1:00 p.m. Training Room
State Records Center Building, 4400 Shoal Creek Blvd, Austin
1. Audit report on Library Resource Sharing Division.
return
to top
Texas State Library and Archives Commission
February 6, 2001
9:30 a.m. Training Room, State Records Center Building, 4400 Shoal
Creek Blvd, Austin
1. Tour of State Records Center and Talking Book Circulation Department.
Recess.
2. Approve minutes of the November 10, 2000 Commission meeting.
3. Report of the Director and Librarian.
4. Approve contracts greater than $100,000.
5. Approve acceptance of gifts greater than $500.
6. Discuss and approve Audit Committee recommendations on the audit
report on Library Resource Sharing Division.
7. Approve adoption of rules: rule review of Chapter 6.
8. Approve adoption of rules: fleet management rules, Chapter 2, § 2.70
9. Authorize publication of proposed rule repeal relating to microfilming
fees, Chapter 6, § 6.121.
10. Authorize publication of proposed rule repeal relating to records
storage fees, Chapter 6, §§ 6.122 - 6.123.
11. Approve adoption of rules: amendments to TexShare administrative
rules, Chapter 8, §§ 8.1-8.6.
12. Authorize publication of proposed new rule relating to staff training,
Chapter 2, § 2.56.
13. Approval of revised Employee Guide.
14. Resolution honoring Clarence Hall on his retirement.
15. Public Comment.
SITE NAVIGATION TEXT LINKS